When a policy is created, the status of the same is ‘Active’. It may be required to change the status of the policy. A status change may, or may not have a processing impact and depending on the change in status, a restriction may be placed on the policy.
Note
The status of a policy can be changed through the Fund Manager component only.
The Policy Status Change screen allows you to change the status of a Policy. The next section gives you step-by-step instructions to do the same.
This chapter contains the following sections:
This section contains the following topics:
The following are the steps you need to follow to change the status of a policy. Each of these steps is explained in detail in subsequent sections.
You can invoke the ‘Policy Status Change Detail’ screen by typing ‘LEDPLSTA’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.
Select ‘New’ from the Actions menu in the Application tool bar or click new icon to enter the details of the Policy Status Change.
You can specify the following details in this screen:
Policy Number
Alphanumeric; 16 Characters; Mandatory
Enter the number of the Policy whose status you are changing.
Note
You have the option of using the Policy Find Options screen to enter the Policy Number. This screen is invoked when you click ‘Fetch Values’ button.
This procedure is similar to the one for a Top Up Transaction.
Rule Effective Date
Display
When you enter the Policy Number, the Rule Effective Date, which is the date from which the new status of the Policy is effective, will be displayed. You will not be allowed to change this field.
Present Status Code
Display
When you enter the Policy Number, the existing status of the Policy will be displayed. You will not be allowed to change this field.
Description
Display
Each status carries a Status Code. The existing status code description of the Policy will be displayed. You will not be allowed to change this field.
New Status
Alphanumeric; 4 Characters; Optional
Select the new status of the Policy from the option list.
Note
Description
Display
When you select the changed status of the Policy, the new status code description will be displayed. You will not be allowed to change this field.
Surrender Money Payable
Optional
Indicate to whom the surrender money is payable from the drop-down list. The list displays the following values:
Generate Redemption Transaction
Optional
If you want redemption transaction to be generated for the policy, select ‘Yes’. Else select ‘No’.
Note
This field will be enabled only for the options ‘Claim’ and ‘Surrender’ in the drop-down list against the field ‘New Status’.
Offset Value
Numeric; 22 Characters; Optional
Specify the amount that will be deducted from the surrender money payable to the Policy Holder.
Back Date Surrender
Optional
During a status change to ‘Surrender’ or ‘Claim’, a 100% redemption transaction will be generated. If you want redemption transaction to be back dated, select ‘Yes’. The transaction date can then be entered in the field ‘Last Transaction Date’.
Note
This field will be enabled only for the options ‘Claim’ and ‘Surrender’ in the drop-down list against the field ‘New Status’.
Allow Surrender
Mandatory only if the New Status is ‘Death Without Commutation’
Select ‘Yes’ to indicate the Policy can be surrendered.
Allow Closure
Mandatory only if the New Status is ‘Death Without Commutation’
Select ‘Yes’ to indicate the Policy can be closed.
Allow Transfer
Mandatory only if the New Status is ‘Death Without Commutation’
Select ‘Yes’ to indicate the Policy can be transferred.
Adjustment Transaction Type
Alphanumeric; 3 Characters; Mandatory only if the New Status is ‘Claim’
Select the adjustment transaction type.
Transaction Description
Display
The system displays the description for the selected adjustment transaction type.
Average Salary (Last 2 Years)
Numeric; 22 Characters; Optional
Enter the average salary of the Policy Holder in the last two years.
Note
This field will be enabled only for the options ‘Death Without Commutation’, ‘Death With Commutation’, ‘Policy Holder Retirement’, and ‘Early Policy Holder Retirement’ in the drop-down list against the field ‘New Status’.
Date of Death
Date Format; Optional
Enter the date of death of the Policy Holder.
Note
This check box will be enabled only for the options ‘Death Without Commutation’, ‘Death With Commutation’, ‘Policy Holder Retirement’ and ‘Early Policy Holder Retirement’ in the drop-down list against the field ‘New Status’.
Last Transaction Date
Date Format; Mandatory if ‘Back Date Surrender’ is selected as ‘Yes’
Specify the last transaction date.
Note
The date that you enter here, should necessarily be between the date that was originally displayed in this box, and today’s date.
Remarks
Alphanumeric; 255 Characters; Optional
Specify remarks, if any.
After giving policy number and New Status code, if you click ‘Fetch’ button, the system displays all details related to policy.
The following policy details are displayed in the Policy Details section, when you select a Policy Number:
The payment details displayed in this section will depend on whether the surrender money is payable to the client or the product. If the surrender money is payable to the client, the payment details of the client will be displayed. If payable to the product, the payment details of the product will be displayed.
Account Number
Alphanumeric; 16 Characters; Optional
Specify the account number.
Once you select the account number the system displays the following details:
IBAN
Alphanumeric; 40 Characters; Optional
Specify the IBAN details.
When you have entered all the mandatory information, click ‘Ok’ button.
The following message will be displayed:
The system displays the following confirmation message “Record Successfully Saved”.
This indicates the record has been saved. Click ‘Ok’ button.
This section contains the following topics:
You can retrieve a previously entered record in the Summary screen, as follows:
You can invoke the ‘Policy Status Change Summary’ screen by typing ‘LESPLSTA’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.
Specify any or all of the following details in the Policy Status Change Summary screen:
After you have specified the required details, click ‘Search’ button. All records with the specified details are retrieved and displayed in the lower portion of the screen.
Note
You can also retrieve the individual record detail from the detail screen by doing query in the following manner:-
You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operation by selecting from the Action list.
You can also search the record by using combination of % and alphanumeric value.
Example
You can search the record for Policy Status by using the combination of % and alphanumeric value as follows:-
You can modify the details of a record that you have already entered into the system, provided it has not been subsequently authorized. You can perform this operation as follows:
To view a Policy Status Change you have previously entered, you must retrieve the same in the Policy Status Change Summary screen, as follows:
You can delete only unauthorized records in the system.
To delete a record that you have previously entered, you must retrieve the same in the Policy Status Change Summary screen, as follows:
An unauthorized record must be authorized in the system for it to be processed.
To authorize a record, you must first retrieve the same in the Policy Status Change Summary screen.
When the checker authorizes a record, details of validations, if any, that were overridden by the maker of the record during the Save operation, are displayed. If any of these overrides results in an error, the checker must reject the record.
After a record is authorized, it can be modified using the Unlock operation from Action list. To make changes to a record after authorization, you must invoke the Unlock operation which is termed as Amend Operation.
An amended Policy Status Change must be authorized for the amendment to be made effective in the system.
Authorization of amended records can only be done from Fund Manager Module and Agency branch Module. The process of authorization is subsequently the same as that for normal transactions.