4. Processing Transaction Requests

Transactions are the operations that are requested by investors upon their holdings in any fund, with the prospect of reaping higher returns or distributing their holdings more profitably. To this end, they can enter into any of the following types of transactions:

This chapter enables you to understand how transaction requests are accepted and processed in the FC-IS system. It consists of the following sections:

Finding what You Need in this Chapter

This chapter contains the following sections:

4.1 Types of Transaction Requests

This section contains the following topic:

4.1.1 Types of Transaction Requests

IPO Subscription and Subscription

When an investor chooses to invest capital into a fund, the investment is typically made by ‘buying’ units in the fund. This is also known as ‘subscribing’ into the fund.

The investor can subscribe to a fund either during its Initial Public Offering (IPO) Period, or later. If the subscription is made during the IPO Period, the resulting transaction is an IPO subscription transaction, and the unit price for these transactions is fixed, generally the par value of the units, and not dependent on the prevalent net asset value for the fund.

If the investor’s subscription is made after the initial IPO Period, the resulting transaction is known plainly as a subscription transaction, and the unit price for these transactions will vary on a fixed frequency basis, depending upon the prevalent net asset value of the fund.

Redemption

When an investor decides to pull investment out of a fund (or disinvest in a fund), the units held by the investor are sold back to the fund (“redeemed”) at the prevalent Net Asset Value on the date of sale. This kind of a transaction is known as a redemption transaction. An investor can redeem all the holdings (complete redemption) or part of the holdings (partial redemption)

While “redeeming” or selling back units to the fund, the investor recovers the value of the holdings in the fund at that given point in time. It also means that the fund buys back its units from the investor.

An investor can redeem a specified number of units, or a specified amount, or a specified percentage of the holdings in any fund.

The fund may also prompt the investor to partially redeem the holdings under the following circumstances:

Partial redemption may also occur due to other prevailing circumstances.

The AMC can set a limit on the total volume of redemption transactions that would be accepted for a fund on a given business day. The limit could be specified in terms of a percentage or an amount. Redemption transactions that are requested which result in exceeding the limit set for the fund will not be accepted, in such a case.

In the system, if the investor’s balance reduces to zero as an account of a redemption transaction, the investor’s account will be marked as pending closure.

Redemption through check writing

An investor may also request for the check writing facility, for usage of holdings in any of the funds. In such a case, a checkbook is issued to the investor for each fund. The investor may issue checks for payments, to any third party.

When these checks are presented at the specified bank, they are sent to the appropriate clearing house. The bank then sends a file to the AMC, containing used check information from the clearing house.

When the AMC receives details of used checks from the bank, a redemption transaction is initiated in the investor’s account, and units are redeemed in the fund for which the checkbook was issued, to the extent of amount used on each check. No payment details are required for such redemption transactions.

Switch

An investor may choose to “switch” the investment in one fund, to another fund, for any reason. This would mean redeeming the investment in one fund and investing this redeemed capital in the other desired fund. This kind of exchange or switch is called a switch transaction.

In the system, a switch transaction is processed as two separate transactions, the first involving a redemption from the first fund, and the second involving a subscription to the second fund. The switching facility in the system provides for switching either between funds in the same fund family, or between any two funds of the AMC. Switching within the same fund is defined as ‘Bed and Breakfast switch’ (the ‘Switch from’ fund and the ‘Switch to’ fund in a switch transaction is same).

Transfer

An investor may choose to transfer ownership of holdings in any fund to another investor. This kind of a transfer of ownership is called a transfer transaction.

A transfer transaction is different from a switch transaction in the sense that in a transfer transaction, the fund remains the same whereas the unit holder changes.

Block / Unblock

Typically, when lien is noted in respect of an investor’s holdings in a fund either in part or entirely, the concerned units are said to be “blocked”. These blocked units are subsequently (and temporarily) unavailable to the investor for further transacting. Blocking of units could also occur due to any reason other than lien noting. The process of blocking units is called a block transaction.

To release the blocked units for further transacting, the investor must ‘unblock’ these units, or the lien must be lifted. This is known as an unblock transaction.

Split / Consolidation / Reissue

In certain funds, the investors receive certificates that are representative of their holdings (investment units) in the fund. These funds are called scrip-based funds. In certain funds, the investors are given units for their investment in the fund, without certificates. These funds are called scrip-less funds.

In certain funds, the investor is given the option of requesting for certificates. If the investor chooses to receive certificates, then the fund furnishes the same. If not, then no certificates are issued. Such funds are termed as certificate-option funds.

In scrip-based funds and certificate option funds where certificates have been requested for, an investor may choose to:

The FCIS system provides the facility to process any of the transaction types enumerated above.

4.2 Transaction Processing –Flow of Events

This section contains the following topics:

4.2.1 Unauthorized Stage

The transaction is first initiated into the system database when it is entered into the Transaction Detail screen for the required transaction type. In this screen, it is saved as an unauthorized transaction, which means that it is not reflected in the system’s financial data stores as yet.

The transaction is given a unique identification called the Transaction Number.

During this unauthorized phase of the transaction, you can edit the details of the transaction as many times as is deemed necessary, using the Edit operation through the Transaction Summary screen. The transaction number is not changed when you edit a transaction.

An unauthorized transaction can only be edited by the user who initiated it into the system.

Due to various reasons, the supervisor can also reject transactions. Any such rejected transaction can also be edited.

4.2.2 Authorized Stage

When the transaction is authorized, the value of the transaction will be reflected in the system database.

The user who enters the transaction in the system cannot authorize it. A user other than the one that entered the transaction can perform authorization.

When a transaction is authorized, the authorizer must re-key the transaction amount or number of units, which was specified for the transaction during transaction entry. When this is successfully done, the transaction can be authorized.

The events that take place when you authorize a transaction can be understood from the table given below:

Online Allocation facility

Mode of Payment

Check / Credit Card / Transfer allocations on par with cash

Upon Authorization

Allocation of Units

Available

Cash

 

Confirmed units allocated

Confirmed units allo­cated upon authorization

Available

Check / Credit Card / Transfer

Available

Provisional Units allocated

Provisional Units allo­cated upon authoriza­tion, confirmed units on the date on which the check / credit card / transfer instrument is cleared in the system

Available

Check / Credit Card / Transfer

Not Available

No allocation at authorization

Confirmed units are allo­cated only on the date on which the check / credit card / transfer instrument is cleared in the system

Not Avail­able

Cash

 

Units allocated by End of Day pro­cesses on the date of authoriza­tion

Units allocated by End of Day processes on the date of authorization

Not Avail­able

Check / Credit Card / Transfer

Available

Provisional Units allocated by the End of Day pro­cesses on the date of authoriza­tion

Provisional Units allo­cated by the End of Day processes on the date of authorization, confirmed units on the date on which the check / credit card / transfer instru­ment is cleared in the system.

Not Avail­able

Check / Credit Card / Transfer

Not Available

No allocation at authorization

Units allocated by End of Day processes on the date on which the pay­ment instrument is cleared in the system

“*” – as designated in Transaction Processing Rules for the fund

4.2.3 Amendment Stage

After authorization, changes to a transaction request can only be made through an amendment. You can no longer “edit” the transaction through the Transaction Summary screen. You must choose the Amend menu option. Therefore, amendments are operations that you can perform only on authorized transaction records.

The amendment facility is not available for the following types of transactions:

You can amend an authorized transaction:

Subsequently, the amended transaction must be authorized again for it to be effective. The authorization of an amended transaction can be done only from the Fund Manager module.

Note

Once a transaction is amended and the amendment has been subsequently authorized, it cannot be amended again.

4.2.4 Allocation of Transactions

Once a transaction is authorized, the units in respect of it must be allocated to the concerned unit holder. The unit holder’s balance holdings in the system database must reflect the changes due to the acquisition or the sale of units due to the transaction. The allocation processes in the system perform this function.

To understand how allocation is performed, refer to the Allocation chapter in Fund Manager User Manual.

Allocation can be performed in any (or all) of the following three ways:

Online Allocation

The allocation is performed at the time the transaction is authorized, i.e., simultaneously with authorization. This is true for amended transactions for which the amendment is authorized, too. Online allocation is only possible if it is designated as available in the Transaction Processing Rules for the fund.

Allocation by the End of Day processes

All transactions that have been entered and authorized on a given business day will be automatically allocated by the End of Day processes that are performed at the installation for that business day.

Allocation through the Menu

You can also manually trigger the allocation for a transaction through the corresponding menu item in the End of Day menu category in the Fund Manager component.

You can use this facility to perform allocation for transactions involving payment instruments, on the clearing date.

Note

If the application is offline, you can capture the transaction through web service only if there is an entry for that function ID entry in ‘GWTMS_ AVAIL OPERATIONS’ table.

4.3 Transaction Processing Procedures

This section contains the following topic:

4.3.1 Requesting Transaction

Before you enter a transaction request from an investor into the system, ensure that the following details have been taken care of:

You can accept and process an IPO or subscription transaction request for an unauthorized unit holder.

Note

You can accept redemption, transfer and unblock transaction requests from unit holders whose account is pending closure in the system.

Maintenance for cheque writing facility

For investors using cheque writing facility, you must ensure that the following have been maintained, before you enter cheque redemption transactions:

For a detailed description of these rules, refer the chapter ‘Setting up Fund Rules’, in the Fund Setup User manual.

You define these interfaces using the Interface Definition facility in the system. You can use the Online Execution of Interfaces menu option to execute these interfaces. This option would execute each of the following interfaces that you have defined:

Specifying Details for Limit Order Transactions

You can enter limit order transactions in the same manner as you would a normal subscription transaction (for a buy order) or a normal redemption transaction (for a sell order), in the corresponding transaction input detail screens. In other words, you can enter a buy order in the Subscription Detail screen, and a sell order in the Redemption Detail screen in the same manner as you would normal subscription and redemption transactions. You must, however, specify the options for the limit orders, in each case.

After you have initiated the transactions in the corresponding transaction input screens, the orders would be executed according to the options you have specified, either automatically by the end of day processes (if allowed for the fund) or after manual confirmation is received (if automatic processing is not allowed for the fund).

Limit orders can be executed whenever the desired price is prevalent within a specified period (price-based) or on a specified future date (date based).

Specifying Delivery Options

This feature is only available if your installation has requested for it. To learn how to specify delivery options for a transaction, refer the Annexure.

Specifying KYC documents details

You can maintain KYC lists for the combination of country type and the investor category. You can check the documents received from the investor while processing a transaction.

System allows you to save with the transaction even if the unitholder has not submitted all the required KYC documents. However, you will not be allowed to perform the completion operation on that transaction unless all the required documents have been received from the investor.

For information on setting up KYC lists, refer the chapter ‘Maintaining Reference Information’ in Reference Information User manual.

This feature is only available if your installation has requested for it.

4.4 IPO Subscription Detail

This section contains the following topics:

4.4.1 Invoking IPO Subscription Detail Screen

Enter an IPO transaction request into the system in the following sequence of events:

Invoke ‘FCIS IPO Subscription Detail’ screen by typing ‘UTDTXN01’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the details of the IPO Subscription transaction.

 

You can specify the following details:

Transaction Information

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Transaction Information section. Alternatively, you can select unit holder ID from the option list. The list displays all valid unit holder ID maintained in the system.

You must select a unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

When you specify the unit holder,

  1. The IPO funds in which the specified unit holder can transact are displayed in the Fund Id list of values.
  2. The transaction date is reckoned to be the application date by default. You can alter this and specify any date that is not designated as a holiday in the system. If you do specify a holiday, the system prompts you to specify a different date.

If you specify an earlier date, the fund that you choose for the transaction must be one for which backdating of transactions is allowed in the Transaction Processing Rules. The specified earlier date must also be within the backdating limit, as specified for the fund in the Transaction Processing Rules.

Click ‘Find UH’ button to open ‘Unit Holder Find Options’ screen. You can get the Unit holder details by entering the required values in that screen.

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Order Received Date

Date Format; Optional

Specify the order received date.

Transaction Date

Date Format; Mandatory

Specify the order received date.

Payment Mode

Alphanumeric; 2 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Payment Mode Description

Display

The system displays the description for the mode of payment selected.

Transaction Number

Display

The system displays the transaction number.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Order Received Time (HH24:MI)

Time Format; Optional

Specify the order received time.

Transaction Type

Alphanumeric; 1 Character; Optional

Select the transaction type. In case for a particular transaction type restriction is ‘Not Applicable’, then the system will display an error message as ‘STOPACCOUNT is issued for ‘Transaction Type’ to this Unit Holder’.

Description

Display

The system displays the description for the selected Transaction type.

Transaction Category

Alphanumeric; 1 Character; Optional

Specify the type of transaction. Alternatively, you can select transaction category from the option list. The list displays all valid transaction category code maintained in the system.

If the transactions captured are for MIFID funds/ products, the transaction category ‘Advised and execution only’ will be applicable (if fund/ product is MIFID regulated). For MIFID funds/ products related transactions; the defaulting of transaction category to legacy will not be applicable, only if MIFID fund/ Product is selected as ‘Yes’ at fund and product level.

In the transaction screen, the transaction category will be based on ‘RDRTXNCATEGORY’ PARAM maintenance.

For products if the risk level for a product is defined and risk profile for a UH is maintained during LEP transactions (plan initial investment, premiums, plan switch, plan top up) the system will perform the risk checks for LEP transactions, considering the product level risk and UH risk profile along with risk expiry date.

If ‘MIFID fund/ product’ is selected as ‘Yes’, the transaction applicable are IPO subscriptions, subscription, switch, Standing instructions and transfer In, plan initial investment, premiums, plan switch, plan top up. For MIFID funds; ‘Transaction Category’ at the transaction level will be classified as either ‘Advised Business’ or ‘Execution Only Business’.

The SI transactions (subscriptions and switches, includes premiums and recurring switches) escalations will be categorized as ‘Advised Business’ or ‘Execution Only Business’. If you amend the SI, the system displays the warning message as ‘Transaction category amended for the SI’. The next SI will reflect the changed category.

If you change the ‘Transaction Category’ for a MIFID transaction during edit or amend operation, then the system displays the warning message as ‘Default Transaction Category has been overridden. Do you want to continue?’

Note

If the MIFID applicable value is NO for an UH (irrespective of UH is MIFID classified or not), the system displays a warning message.

This is applicable for IPO Subscriptions, Subscription, Switch, Standing Instructions and Transfer transactions.

Description

Display

The system displays the description for the selected transaction category.

This field is enabled after you click ‘Enrich’ button.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You can specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Amount Applied

Numeric; 27 Characters; Optional

Specify the amount applied details.

You can specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 27 Characters; Optional

Specify the percent applied details.

You can specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

On click of ‘Enrich Transaction’ button all the header fields will be disabled. Clicking ‘Enrich Transaction’ button during the transaction input, the system will remove all the entered details except the header data entered and re-open all the fields to capture new transaction.

Click ‘Reset Transaction’ button to reset the entire transaction during transaction input, modification and amendment.

For transaction modification/amendment, you can query the transaction and on clicking ‘Reset Transaction’ button, all the transaction details can be modified without changing the transaction number.

For any modification/amendment in any of the primary field including Fund ID or Transaction Date, you need to click ‘Reset Transaction’ button. Using this option, the system will clear all the entered details except the header data entered and re-open all the fields to capture new details.

The reset function does clearing of all the data with the same transaction number. The system will display an override message. Hence all the data needs to be provided again if reset is clicked.

The following primary fields will be enabled for modification and Amendment of the transaction:

For any change/ modification or amendment in the above primary fields in transaction screens, system will re-populate the transaction screen and linked dependent fields details on enrich of the transaction.

During transaction input/modification or amendment, if you override the details, system will retain the user override data for transaction entry/save. However, post overriding the details/value if you change any of the primary fields, the system will re-populate the transaction screen with latest details.

The linked dependent details will include Settlement Date, Settlement Due Date, Price Date, Load details and Dealing Date.

The system will default the Settlement date/due date, Price date, dealing date on enrich/save of the transaction only if the previous calendar year is maintained in the system.

Note

Deriving the order received date and time

The system will validate the Fund cut off based on the Order received time and not the actual time the Transaction is captured in the system. The transaction date will be derived by the system based on these two fields. For instance, if the Fund Cut off is 14.00 hrs at a Fund level and the transaction is captured at 15.00 hrs in the system with the Order Received time as 13.00 then the system should validate the time maintained at Order Received time and not the time the transaction is actually captured. This will be considered as the same day transaction.

If all the below mentioned transactions are captured on 15-Oct-2012 at 16:00 hrs then the transaction dates will be derived as detailed below. In case the transaction date is amended then the system has to consider the amended transaction date. Post authorisation of the transaction, you cannot amend order received date and time.

Fund Cut off

Order Received Date

Order Received time

Transaction Date

14:00

15-Oct-2012

13:50

15-Oct-2012

14:00

15-Oct-2012

14:10

16-Oct-2012

14:00

14-Oct-2012

13:25

14-Oct-2012

14:00

14-Oct-2012

15:15

15-Oct-2012

4.4.2 UH and Fund Tab

Click UH and Fund tab in FCIS IPO Subscription Detail screen.

 

The system displays the following values:

Click ‘UH Signature’ button to upload the image.

Click on the UH Deals button to view the details of all the deals set up for the unit holder. Enter the relevant search criteria in the Find Options screen. The system will display the records that match the search criteria you have specified.

Choose the unit holder deal that you want to view by clicking on the View button alongside the record. The Unit Holder - Deal Setup screen is invoked in View mode, where you can view the details of the record.

The system displays the following values:

4.4.3 Transaction Tab

Click on Transaction tab in the FCIS IPO Subscription Detail screen.

 

You can specify the following details:

Gross or Net

Optional

Select the net value exclusive of the loads from the drop-down list. The list displays the following values:

Communication Mode

Alphanumeric; 2 Characters; Mandatory

Specify the communication mode through which the transaction request was communicated.. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Delivery Option

Optional

Select the delivery option from the drop-down list. The list displays the following values:

Clicking ‘Details’ button, the ‘Delivery Details’ window will be opened, where in you can enter the following details:

 

Delivery Type

Optional

Select the type of delivery from the drop-down list. Following are the options available:

Address Type

Alphanumeric; 2 Characters; Optional

Specify the type of address. Alternatively, you can select address type ID from the option list. The list displays all valid address maintained in the system.

BIC Code

Alphanumeric; 12 Characters; Optional

Specify the BIC code.

Address Line 1-2

Alphanumeric; 80 Characters; Optional

Specify the residing address of the customer.

City

Alphanumeric; 80 Characters; Optional

Specify the residing city code.

State

Alphanumeric; 80 Characters; Optional

Specify the name of the residing state.

Zip Code

Alphanumeric; 10 Characters; Optional

Specify the zip code of the residing area.

Country

Alphanumeric; 3 Characters; Optional

Specify the residing country code.

Exchange Rate Details

Source ID

Alphanumeric; 6 Characters; Optional

Specify the source ID. Alternatively, you can select source ID from the option list. The list displays all valid source ID maintained in the system.

Amount Applied

Display

The system displays the amount applied details.

FX Deal Date

Date Format; Optional

Specify the FX deal date.

Exchange Rate Applied

Display

The system displays the exchange rate applied details.

Override Exchange Rate?

Optional

Select if exchange rate applied has to be overridden from the drop-down list. The list displays the following values;

FX Value Date

Date Format; Optional

Specify the FX value date.

Interest Details

Interest

Alphanumeric; 30 Characters; Optional

Specify the interest details.

Interest (FBC)

Display

The system displays the fund base currency interest details.

Clicking ‘Details’ button, ‘Interest Details’ window is displayed.

 

You can specify the following details:

Calculation Type

Optional

Select the calculation type from the drop-down list. The list displays the following values:

Amount

Numeric; 18 Characters; Optional

Specify the amount details.

Deposit Date

Date Format; Optional

Specify the deposited date.

Interest Calc. Days

Display

The system displays the calculated interest days.

Interest Amount

Display

The system displays the interest amount.

Basis Days

Optional

Select the basis days from the drop-down list. The list displays the following values:

Total Interest Amount

Display

The system displays the total interest amount details.

After specifying all the necessary details, click ‘Calculate’ button to calculate the interest details. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Override Exchange Rate field.

4.4.4 Other Tab

Click on ‘Other’ tab in the FCIS IPO Subscription Detail screen.

 

You can specify the following details:

Settlement Date

Date Format; Optional

Specify the settlement date.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

Base Cost

Numeric; 6 Characters; Optional

Specify the base cost details.

Payment Allowed

Optional

Select if payment allowed is or not from the drop-down list. The list displays the following values:

Auto Clear Reinvestments

Optional

Select if reinvestment details should be automatically cleared or not from the drop-down list. The list displays the following values:

Dealing Date

Date Format; Optional

Specify the dealing date.

The system displays the dealing date derived based on the dealing date maintained for the fund in the Specific Fund Price Date Setup screen. The date displayed here can be altered, if required, and you can specify the requisite dealing date. Dealing date will not be displayed on the screen if it is not maintained for a fund or the fund is not a specific price date fund. System will default the transaction date as the dealing date.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the dealing date from the maintenance.

Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details on maintaining alternate trade cycles for a fund

EUSD Option

Optional

Select the EUSD option from the drop-down list. The list displays the following values;

Price Date

Date Format; Optional

The field From Price Date is enabled when you select the fund in which the requested transaction is to be put through. The fund should be one for which you have specified forward pricing is applicable. The price date is arrived at by taking into consideration several conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction’ Screens in this chapter. You can modify this field.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the price date from the maintenance.

Reversal Code

Display

The system displays the reversal code.

This field is only available during transaction amendment, and you can use it to capture the appropriate rejection code, if any, for the amendment. The codes available in the option list are specific to the transaction type being amended.

Maturity Date

Date Format; Optional

If the fund in which the transaction is being put through is a closed-end fund, then specify the maturity date for the transaction in the Maturity Date field. This field is only applicable for AMCs that have opted for the maturity date facility.

Note

In case of block transactions, enter the maturity date of the block transaction. If the system date is equal to or greater than the date specified here, and the Auto generate Unblock option is checked then system generates an automatic unblock transaction on the date specified here. If the maturity date falls on a holiday, then the unblock transaction will be generated on the next working day.

Cancel Instruction

Optional

Select the cancel instruction from the drop-down list. The list displays the following values:

You can use this field to indicate whether standing instructions defined in respect of a unit holder, in the selected fund, are to be cancelled. If you select this option, all standing instructions for the transaction is cancelled, including those that are to be generated after an automatic redemption occurs. Select the ‘Standing Instruction’ option in this field to indicate cancellation of standing instructions.

If this option has been chosen in the General Operating Rules for the fund, the automatic redemption process generates redemption transactions for unit holders in the fund, with the ‘Cancel Instruction’ option automatically set.

If this option has been set for the transaction in this field, the End of Day process cancels all standing instructions (irrespective of the transaction type) for the unit holder in the fund after the outflow transactions (redemption, switch and transfer) involving the unit holder have been allocated for the day.

Note

Reversal or amendment of an outflow transaction for which Cancel Instruction has been set to ‘Standing Instruction’, would re-instate the standing instructions.

Auto Clear Provisional Balance

Optional

Select ‘Yes’ option to indicate that 100% outflow transaction should include provisionally allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the transaction value is ‘100’.

Fund Price Basis

Alphanumeric; 6 Characters; Optional

Specify the fund price basis details. Alternatively, you can select fund price basis details from the option list. The list displays all valid fund price basis maintained in the system.

Short trade Units

Numeric; 27 Characters; Optional

Specify the short trade units.

Units Classification

Alphanumeric; 1 Character; Optional

Specify the units classification in which the units have to be linked. Alternatively, you can select units classification from the option list. The list displays all valid units maintained in the system.

This field is applicable only for onshore funds with ‘USERMNTFIFO’ ageing logic. The system will validate the same during save of the transactions.

Units Classification Description

Display

The system displays the description for the selected unit classification code.

The system generated inflow transactions like standing instructions and dividend reinvestments will be tagged as FEL units. The system generated outflow transactions like Periodic Fee Redemption, Auto Redemption will be tagged with ‘Age out Preference’ as blank and it will follow the Fund Rule ageing Logic as ‘USERMNTFIFO’ during ageing process.

The system will tag Swift inflow transactions with unit classification as FEL and outflow transactions will be tagged with ‘Age out Preference’ as blank and will follow the Fund Rule ageing logic.

The system will tag block transaction with ‘Age out Preference’ as blank and it will follow the Fund Rule Ageing Logic ‘USERMNTFIFO’ during ageing process.

Completion Date

Date Format; Optional

The date on which the transaction is completed.

LOI Transaction

Optional

Select the status of LOI transaction from the drop-down list. The list displays the following values:

If the unit holder that is subscribing to the fund through IPO is designated as a Letter or Intent investor, then specify if the present transaction is to be deemed and processed as a Letter of Intent transaction.

This specification is only applicable for LOI unit holders that are transacting in a fund in a group for which LOI is deemed as allowed.

CPMF Bonus Percent

Numeric; 30 Characters; Optional

Specify the percentage of CPMF bonus.

By default, the CPMF Bonus percentage is displayed here which is arrived at based on the fund CPMF preference. If CPMF Bonus Type is 'Fixed', Percentage cannot be modified during the transaction input i.e., Bonus is credited on the lag EOD activity. Details regarding CPMF Preference are explained in the section ‘Maintaining Fund CPMF Preferences’ in the Fund Manager module.

CPMF Credit Lag

Numeric; 4 Characters; Optional

Indicate the lag for the CPMF bonus to be credited.

Lock-In Period for Gain

Numeric; 4 Characters; Optional

The default lock-in period for the funds where IOF/IRRF are applicable is defaulted here. This can however be modified.

Note

Reversals are not allowed post allocation. However if there is any judicial blocking (partial or full) or the subscription is partially redeemed the reversals will not be allowed.

KIID Received?

Optional

Select if the transaction is KIID compliant or not from the drop-down list. The list displays the following values:

The system will default the KIID compliant at the transaction level upon the selection of the Unitholder and Fund in the transaction screens. If the ‘UCITS Fund’ at the Fund level is ‘Yes’ and the UH mapping to the Fund in the ‘UH KIID Compliance’ tab is ‘NO’ then at the transaction level, the system will default the ‘KIID Complaint’ to ‘No’.

If the KIID Received is set to ‘No’, the system display an error message while saving the transaction as ‘The Unit holder has not received the KIID’.

If the flag is set to ‘YES’ there will be no error message and treated as if the UH has received the KIID. The system will always look at the latest UCITS fund mapping maintained at the UH level.

If the transaction is being done in a fund which is not a UCITS Fund then the field KIID received at transaction level will be defaulted to Blank. You cannot change this option to either a Yes or No at the transactions level if it is not a UCITS Fund.

The business user can change the KIID Compliant flag at the transaction from ‘No’ to ‘Yes’ and proceed with the transaction capture but visa versa is not possible. The record at the Unit Holder level will however not get updated. You will have to manually update the same.

In case of backdated transactions, if transaction date is less than effective date, system will default the KIID Compliant field to ‘No’ and then you need to manually override it.

4.4.5 Intermediary Tab

Click on ‘Intermediary’ tab in the FCIS IPO Subscription Detail screen.

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity.

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Optional

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Display

When you select the broker code, the name of the broker is displayed.

Parent Entity Name

Display

When you select the broker code, the name of the parent broker for the selected broker is displayed.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Optional

Select from or to leg details from the drop-down list. The list displays the following values:

4.4.6 Load Override Tab

Click on ‘Load Override’ tab in the FCIS IPO Subscription Detail screen.

 

In this section, you can override or alter the value of any load (including derived loads, if any) mapped to the selected fund and applicable for the transaction type, which is to be computed at the time of allocation. The frequency of computation for such loads would be "allocation".

This section is only enabled for funds that have allocation time loads mapped to them as applicable for the transaction type.

If you click ‘Load Override Details’ button, the system defaults the load details. If you do not click this button, then the system will not default even if the fund has load. In this case, load will get computed during allocation only.

Load ID

Display

The ID of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The load ID is displayed as a link. To view details of the load, click the ID link.

If a derived load has been mapped, it is also displayed here and can be overridden.

Load Details

Display

The system displays the load details.

Load Description

Display

The description of the allocation time load that has been mapped to the fund for the transaction type is displayed here.

Group ID

Display

The system displays the group ID.

Amount Percent

Display

The type of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The ‘type’ of the load refers to the base value upon which the load is applied. There are two possible types – amount-based loads, and percentage-based loads.

Change Value

Display

The system displays the change value details.

Change type

Display

The system displays the change type.

When you override or alter an allocation time load at the time of entering a transaction, you can effect the change in any of the following ways:

Project Return Value

Display

The system populates the return value from the load setup.

If the UH Deal maintained is same for Unit Holder, Load and Fund Setup then overridden value from UH Deal is displayed.

If there are criteria based loans in UT transactions, the criteria is evaluated and only loads applicable for the transaction is displayed.

You can view the applicable loads and projected return values by clicking ‘Enrich Transaction’ in the transaction screen.

The system uses the projected return value for load amount computation and also to compute the net amount to AMC while generating GO

In LEP transactions, if there are criteria based loads, the criteria is evaluated during UT transaction generation and it will be used during allocation.

Derived Load Override Details

The system displays the following values:

4.4.7 KYC and Document Tab

Click on ‘KYC and Document’ tab in the FCIS IPO Subscription Detail screen.

 

KYC Transaction Details

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Mandatory

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

KYC Received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Document Details

Document ID

Alphanumeric; 25 Characters; Optional

Specify the document ID.

Document Type

Alphanumeric; 4 Characters; Optional

Specify the document type.

Type Description

Alphanumeric; 255 Characters; Optional

Specify the description for the type of document.

If during a subscription or IPO transaction, the inflow amount is greater than the maximum amount for Tax ID, system verifies if the unit holder has a Tax ID maintained (PAN). If PAN is not specified, system verifies Tax Document in KYC.

The system checks if the current transaction is an initial purchase or a subsequent one - based on the actual transactions carried out by the UH. In the case of an initial purchase, the system allows you to save an IPO transaction even if the UH has not met the KYC requirements.

Note

If no list has been maintained for this transaction, you may still record the KYC list for the transaction as well as the unit holder. If KYC list is not maintained for your installation, sys­tem will consider the documents as submitted by default.

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH.

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

If any KYC document is received then it can be marked at transaction KYC detail as ‘Received’. However, you should update the UH maintenance screen for the KYC documents received. If the KYC received at transaction level is ‘Yes’ with some KYC documents and all KYC received at UH level is ‘No’, then the system will display a warning message as ‘Transaction All KYC Received cannot be complete if Unit holder KYC is Incomplete’ during save of the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.4.8 Add Info Tab

Click on ‘Add Info’ tab in the FCIS IPO Subscription Detail screen.

 

Other Info Field

Display

The system displays the additional information if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Alphanumeric; 60 Characters; Optional

Specify the field value.

4.4.9 Fee Payment Tab

Click on ‘Fee Payment’ tab in the FCIS IPO Subscription Detail screen.

 

If you have selected a fund for which transaction entry charges or allocation charges (or both) are applicable, then the following fields are enabled for data entry:

Fee in Fund Base Currency

Numeric; 30 Characters; Optional

Specify the fee in fund base currency details.

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

If a transaction entry charge or transaction time fee is applicable for the fund the transaction time fee equivalent in both fund currency and transaction currency is computed by the system and displayed.

Fee Calculation Basis

Optional

Select the fee calculation basis from the drop-down list. The list displays the following values:

Click ‘Fee Pay Details’ button to specify fee payment details.

You can specify the following values:

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

Payment Mode

Optional

Select the payment mode from the drop-down list. The list displays the following values:

Bank

Alphanumeric; 12 Characters; Optional

Specify the bank details.

Branch

Alphanumeric; 20 Characters; Optional

Specify the branch code.

Cheque Number

Alphanumeric; 16 Characters; Optional

Specify the cheque number.

Cheque Date

Date Format; Optional

Specify the cheque date.

Transfer Branch

Alphanumeric; 12 Characters; Optional

Specify the transfer branch details. Alternatively, you can select the transfer branch details from the option list. The list displays all valid branch code maintained in the system.

Account Type

Optional

Select the type of account from the drop-down list. The list displays the following values:

Account Number

Alphanumeric; 16 Characters; Optional

Specify the account number.

Clearing Date

Date Format; Optional

Specify the clearing date.

Account Holder Name

Alphanumeric; 100 Characters; Optional

Specify the name of the account holder.

IBAN

Alphanumeric; 40 Characters; Optional

Specify the IBAN details.

4.4.10 Certificate Tab

Click on the certificate tab in the FCIS IPO Subscription Detail screen.

Certificate Required?

Optional

Select if certificate required or not from the drop-down list. The list displays the following values:

If the fund you have chosen is a Certificate Option fund as specified in the Shares Characteristics, and the unit holder has requested for certificates, then choose ‘Yes’ in the Certificate Required field.

Single Certificate?

Optional

Specify whether a single certificate or multiple certificates have been requested, in the Number of Certificates field. If single certificates have been designated for the fund, you cannot specify multiple certificates here.

If you have selected a certificate option fund, then all certificate information fields are enabled. The fields are Certificate Required, Single Certificate, From Issued Balances, and Max Cert Denomination and Min Cert Denomination under Certificate Section.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

Certificate Denominations/ Details

Certificate Denominations

Certificate Lot Size

Display

The system displays the certificate lot size details.

No of Certificates

Display

The system displays the number of certificates.

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select certificate number from the option list. The list displays all valid certificate number maintained in the system.

Units

Numeric; 27 Characters; Optional

Specify the units details.

Partial

Optional

Check this box if partial details to be selected.

4.4.11 Limit Order Tab

Click on ‘Limit Order’ tab in the FCIS IPO Subscription Detail screen.

 

Limit Order Details

Select the ‘Limit Order for Subscription’ (buy) option in the Type of Transaction field. The Limit Order section is enabled.

Limit Order Type

Optional

Select ‘Price Based’ in the Limit Order Type field. The options available in the drop-down are as follows:

Limit Price

Numeric; 9 Characters; Optional

Specify the price for the limit order, in the Limit Price field. This represents the price equal to or below which the transaction must be put through (for buy orders).

Limit Start and End Date

Date Format; Optional

Specify the period within which the limit order must be executed, by indicating the boundary dates, in the Limit Start Date and Limit End Date fields.

Limit Date

Date Format; Optional

To set up a date-based limit order, specify the following details in the Limit Order section:

4.4.12 Settlement Details Button

Here, you can maintain settlement details only for the multi transactions. Click the ‘Settlement Details’ button to invoke the ‘Settlement Details’ screen.

 

4.4.12.1 Settlement Details

Settlement Level

Optional

Select the settlement level from the drop-down list. The list displays the following values:

Settlement Method

Optional

Select the settlement method from the drop-down list. The list displays the following values:

Amount Details

The system displays the following values by clicking ‘Calculate’ button.

Settlement Amount

Display

The system displays the settlement amount.

Payment Amount

Display

The system displays the payment amount.

Payment Details

Payment Reference Number

Alphanumeric; 50 Characters; Optional

Specify the payment reference number.

Beneficiary ID

Alphanumeric; 50 Characters; Optional

Specify the beneficiary ID.

Beneficiary Percentage

Numeric; 5 Characters; Optional

Specify the beneficiary percentage.

Sub Payment Mode

Optional

Select the mode of payment. The following options are available:

Payment Currency

Alphanumeric; 3 Characters; Optional

Specify the payment currency. You can also select the currency from the adjoining option list. The list consists of valid and authorised currencies maintained in the system.

Payment Date

Date Format; Optional

Specify the payment date.

Payment Amount

Numeric; 18 Characters; Optional

The payment amount is displayed.

Amount Block Number

Display

The system displays the amount block number.

Bank Code

Alphanumeric; 3 Characters; Optional

Specify the bank code. Alternatively, you can select bank code from the adjoining option list. The list displays all valid bank code maintained in the system.

Branch Code

Alphanumeric; 20 Characters; Optional

Specify the branch code. Alternatively, you can select branch code from the adjoining option list. The list displays all valid branch code maintained in the system.

Entity ID

Alphanumeric; 12 Characters; Optional

Specify the entity ID.

Payment Type

Optional

Select the type of payment from the drop-down list. The list displays the following values:

Bank Charges

Numeric; 12 Characters; Optional

Specify the bank charges.

Payment Charges

Numeric; 12 Characters; Optional

Specify the payment charges.

Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the source of exchange rate. You can also select the source of exchange rate from the adjoining option list. This exchange rate source is used to convert aggregate currency to transaction currency and vice versa.

FX Rate

Numeric; 15 Characters; Optional

Specify the foreign exchange rate.

FBC Amount

Display

The system displays the fund base currency amount.

Settlement Due Date

Date Format; Optional

Select the due date of the transaction from the adjoining calendar.

Paid Date

Date Format; Optional

Select the paid date of the transaction from the adjoining calendar.

Auto Settle

Optional

Select ‘Yes’ option from drop-down list if you require auto settlement. Else select No.

Instrument Status

Display

The status of the instrument is displayed.

Settled

Optional

Check this option if the transaction is settled.

Reversed

Optional

Check this option if the transaction is reversed.

Transaction Mode

Optional

Select the mode of transaction from the drop-down list. The list displays the following values:

Check/Draft Details

Cheque Date

Date Format; Optional

Select the cheque date from the adjoining calendar.

Check Number

Alphanumeric; 16 Characters; Optional

Specify the check number.

Card Details

Credit Card Ref No

Alphanumeric; 16 Characters; Optional

Specify the credit card reference number.

Account Details

Account Currency

Alphanumeric; 3 Characters; Optional

Specify the account currency code. Alternatively, you can select account currency from the option list. The list displays all valid account currency code maintained in the system.

Account Holder Name

Alphanumeric; 100 Characters; Optional

Specify the account holder name.

Account Number

Alphanumeric; 20 Characters; Optional

Specify the account number. Alternatively, you can select account number from the option list. The list displays all valid account number maintained in the system.

Account Type

Alphanumeric; 1 Character; Optional

Specify the type of account. Alternatively, you can select account type from the option list. The list displays all valid account type maintained in the system.

IBAN

Alphanumeric; 40 Characters; Optional

Specify the IBAN details.

Third Party Details

Third Party Address

Alphanumeric; 255 Characters; Optional

Specify the third party address.

Third Party Reference

Alphanumeric; 255 Characters; Optional

Specify the third party reference details.

Third Party US State

Alphanumeric; 1 Character; Optional

Specify the third party US state name.

Third Party Zip Code

Alphanumeric; 10 Characters; Optional

Specify the third party zip code.

Unit Holder Details

Payment Address Details

Alphanumeric; 255 Characters; Optional

Specify the unit holder’s address details.

In Kind Details

Inkind payment details

Alphanumeric; 255 Characters; Optional

Specify the in kind payment details.

Fund Bank Details

The system displays the following details:

Routing Bank Detail

SWIFT format

Optional

Select the SWIFT format from the drop-down list. The list displays the following values:

Bank Charged

Optional

Select the bank charged details from the drop-down list. The list displays the following values:

Beneficiary Details

Beneficiary

Alphanumeric; 35 Characters; Optional

Specify the beneficiary name.

Beneficiary Add 1-3

Alphanumeric; 35 Characters; Optional

Specify the beneficiary address. There are three lines available for the same.

Beneficiary BIC Code

Alphanumeric; 24 Characters; Optional

Specify the BIC code of the beneficiary.

Beneficiary Acct No

Alphanumeric; 24 Characters; Optional

Specify the account number of the beneficiary.

Beneficiary Code

Alphanumeric; 24 Characters; Optional

Specify the code of the beneficiary.

Beneficiary Info

Alphanumeric; 100 Characters; Optional

Enter more information about the beneficiary.

Beneficiary IBAN

Alphanumeric; 40 Characters; Optional

Specify the beneficiary IBAN details.

Intermediary Details

Intermediary

Alphanumeric; 35 Characters; Optional

Specify the intermediary detail.

Intermediary Add 1-3

Alphanumeric; 35 Characters; Optional

Specify the intermediary address. There are three lines available for the same

Intermediary BIC Code

Alphanumeric; 24 Characters; Optional

Specify the BIC code of the Intermediary.

Intermediary Acct No

Alphanumeric; 24 Characters; Optional

Specify the account number of the Intermediary.

Intermediary Code

Alphanumeric; 24 Characters; Optional

Specify the code of the Intermediary.

Intermediary Info

Alphanumeric; 100 Characters; Optional

Enter more information about the Intermediary.

Intermediary IBAN

Alphanumeric; 40 Characters; Optional

Specify the intermediary IBAN details.

Further Credit Details

Further Credit Name

Alphanumeric; 40 Characters; Optional

Specify the further credit name.

Further Credit Acct No

Alphanumeric; 35 Characters; Optional

Specify the further credit account number.

Reference

Reference1

Alphanumeric; 35 Characters; Optional

Specify reference details.

Reference2

Alphanumeric; 35 Characters; Optional

Specify reference details.

4.4.12.2 Processing Multi Transactions

To process the outflow transactions, execute the ‘Multiple Transaction Generation’ batch as part of EOD process. While processing multi transactions, settlement will take precedence over the subscription transactions to be generated (with the exception of settlement of residual). Also, while doing settlement or while generating subscription the following will be the precedence order:

The system will either create settlement entries or create subscription transactions as per the multiple transactions. Once all the redemption transactions are allocated and settled, the subscription transactions are generated by a BOD batch. If any of the redemption transaction is not allotted, then the system will not pick up the entire wrapper transaction for settlement. In this case, the subscription transaction is also not created.

Note

4.4.13 Receipt Detail Button

Receipt details does not support IPO Subscription transaction.

4.4.14 Project Allocation Details Button

At this stage, the transaction is ready to be saved. If you wish to see a projected picture of how the transaction would most possibly be allocated, then click the Project Allocation Details button.

You can view Dividend amount for each of the redemption transactions. This amount is the net payment amount payable along with the redemption post WHT and IDS being considered

You can view the projected allocation details only for funds in which the ageing policy is FIFO (first-in, first-out) or Transaction Receipts. If the prices are not available for subscription transactions on the transaction date, the latest available price is picked up for allocation.

For validating dilution levy breach amount, the system does a project allocation for the transaction and then calculates the net amount of the transaction.

When you request the allocation process, the system temporarily saves the transaction into temporary stores in the database and gives it a unique key string. The system then performs a ‘mock’ temporary allocation, and displays the details of the same in the Allocation Projection screen. The following project allocation details are displayed:

The following Load Details are displayed during the allocation:

The following Performance Fee Details are displayed during the allocation:

After you have viewed the projected allocation details, click Close button to close the screen.

4.4.15 Allocation Details Button

Clicking ‘Allocation Details’ button, the following screen is displayed:

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.4.16 Saving Transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

Alternatively, the following information may also need to be captured before you save an IPO transaction.

In the Intermediary section, ensure that all the identified brokers for the unit holder, that have not been disabled as on the application date, have been selected, and that the commission split percentages for all selected brokers sum up to one hundred percent.

In the Settlement Details under Transaction Section, you may need to capture the payment details for the transaction.

In the Load Override section, you may need to override an allocation-frequency charge or load. There are three options available for such overrides - Discount, Return Value and Increase. ‘Discount’ will reduce the slab value by the specified percent/amount for all slabs. ‘Increase’ will increase the slab value by the specified percent/amount for all slabs. ‘Return Value’ will change the return value for all the slabs to the specified percent/amount.

In the Certificate Details section, you may need to alter the minimum and maximum denominations. An override of these specifications is possible if it is allowed as designated in the fund rules.

In the Document Details section, you may need to capture the document id of the unit holder. You can either enter the document id or choose the same from the option list provided. This section will be enabled only if your installation is integrated with DMS.

You can now save the transaction.

Note

In case of 100% outflows redemption/switch/transfers, if blocked/provisional units are present for the Unitholder and fund combination, then the system will display the warning message as ‘Blocked/provisional Units available for this Fund and Unit holder’, However, you can override this message and save the transaction.

If any unalloted 100% outflow transaction exists across dates, i.e. across transaction types captured for same UH fund combination, then the system will display the warning mes­sage.

4.4.17 Transaction Processing Logic for Currency of Expression Funds

The system defaults the UH currency of expression in the ‘Transaction Currency’ field, if available, during transaction capture based on UH and fund combination.

If there is no UH currency of expression maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field. If the transaction is processed, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance (UTDUHCOE). The defaulted currency of expression in the UHCOE maintenance will be as system user.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field (Transaction capture) and if you override this defaulted currency to one of the FPC (from the fund level new) then upon authorization of the transaction FPC will be defaulted as UHCOE at the UHCOE maintenance.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field and if you override this defaulted currency to neither FBC/FPC, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance.

Following are the system behaviour in case there is an unauthorized or a modified and unauthorized UHCOE maintenance:

Case 1: You need to input a transaction when there is an unauthorized UHCOE maintenance. During transaction input there is not UHCOE to be defaulted as the maintenance is still in unauthorized status. Hence as per logic Fund base currency defaults during transaction capture and this fund base currency will not get defaulted to UHCOE maintenance. Once the UHCOE maintenance is authorized then defaulting will happen during transaction capture.

Case 2: Authorized UHCOE is modified which is still in unauthorized status. In this case if you input a transaction, then the new modified UHCOE will get defaulted during transaction input.

4.4.17.1 FX Logic

The FX rate will not be considered between transaction base currency and fund price currency for currency of expression fund transactions if they are same. This is applicable for subscriptions, redemptions and switch (normal and pseudo) transactions.

The system will use the transaction price currency to get the load; and after applying the load, the net amount and gross amount will get calculated in fund price currency and FBC as well. The currency of expression factor is applied to derive values in fund base currency. The net, gross and load amount will be calculated in currency of expression for a currency of expression transaction and using the COE factor the same is stored in fund base currency only. For a transaction placed using one of the fund price currency; in the project allocation/allocation tab, the load amount in fee currency and vat amount in fee currency field will display the value in fund price currency only irrespective of the fee calculation basis value of the transaction.

For currency of expression transactions the exchange rate applied field during transaction capture will be defaulted to ‘1’. If you change it, then while saving, the system will display warning message as ‘This is a currency of expression transaction and exchange rate will be defaulted to 1 by the system’. This message is shown if do not click the ‘Enrich’ button after changing the exchange rate. The amount applied field will show the values in fund base currency.

If you change the exchange rate and click ‘Enrich’ button, then the system default the value to ‘1’ while saving without any warning message.

Note

The rounding precision for fund price currencies will be base price.

If the transactions are posted using fund price currencies then the system computes the load amount, net and gross amount in FBC using the COE factor. The display of these fields is mandatory fields that are to be computed as part of core allocation process. The exchange rate field will show default value as 1 in this case as COE factor is applied.

If there is no price available for the fund price currency during transaction input, the system will use the par value to arrive at the price. While saving the transaction, the system will display an override message as ‘Price not available for the price currency and the system will use the par value for the transaction’. If you continue, then the system will use the par value for processing the transactions. The unit price in project allocation will display FPC price. This logic will be for project allocation but during menu allocation or batch allocation, if the price is still not available, then the transaction will not be allotted.

4.4.17.2 Processing Unit Holder Currency of Expression

You can select Fund Base currency as currency of expression. There will be no restriction in changing/ amending the currency of expression any number of times against an UH and fund combination.You can maintain only one currency as currency of expression for a UH- Fund combination.

If a UH is closed and reopened then the corresponding action will not happen for the unit holder currency of expression maintenance. The UHCOE maintenance will get closed once the UH is closed but you have to manually reopen the currency of expression for the unit holder fund combination. In case, you do not reopen the UHCOE maintenance after UH reopening, and simultaneously input a transaction, then the system will not apply COE defaulting logic at UHCOE maintenance as there is already a record available for reopen.

Note

After maintaining the unit holder currency of expression, if one of the FPC is removed (at the fund level) and that currency is UHCOE for a UH, then defaulting at transaction capture will happen but the price currency/COE logic will not happen for the fund, it will be a case where TBC≠FBC or FPC (this will be a normal cross currency case). At the UHCOE main­tenance this will be operationally controlled.

4.4.17.3 Processing Fund Price Maintenance

The system will validate at the time of fund price capture whether price is being maintained for the Fund in fund price currencies. If it is not maintained. then the system will display warning message as ‘Prices for all currencies are not maintained do you wish to continue?’

The Pre EOD checks ‘Number of Funds for which Fund Price has not been entered’ will be changed to check whether price in FPC have been maintained for the day in the system. This will be mandatory check. If the system does not find the Price in currency of expression, then the transaction entered in currency of expression will not be allotted.

The Units will be allocated using respective currency of expression/ fund price if the transaction is done in currency of expression. If the transaction is done in fund base currency then the allocation will take place by taking the fund price captured in fund base currency. If the transaction is done in a currency which is other than FBC or currency of expression then the allocation of units will be done using prices captured in FBC.

Fluctuation percentage will be applicable for FPC’s as well. For project allocation, the system will take the latest available price and show the project allocation.

In case of menu allocation if the price is not available then the system will not allocate the transactions.

4.4.17.4 NAV Correction impact for fund price currencies

If the NAV is corrected for fund price currency, say, for instance, GBP and the amend transaction is set to Yes; then all the transactions will be corrected with the new NAV price for the fund price currency (GBP). In case the amend transaction is set to No; the new price will not be corrected at transaction level. ‘Reflect in Trading’ field will not be impacted.

4.4.17.5 Currency of expression logic applied during Transactions

Case 1: If transaction base currency is not a part of the fund price currency and UH COE is not maintained

If the transaction is done in a transaction currency (TBC) other than the fund base currency and this currency is not present in the list of fund price currencies allowed for the fund, then the fund base currency will be defaulted as the unit holder’s currency of expression and for this transaction; FBC price will be applied. For this transaction FX has to be applied to convert TBC to FBC. This logic is applied to all the transaction Types, specially for Subscription transaction.

Case 2: Transaction Currency is part of the Fund Price Currency and UHCOE is not maintained

In case there is no UH COE maintained for a Fund and when an investor transacts in a transaction currency (TBC) which is one of the allowed fund price currencies (FPC) for the fund or FBC, then this transaction currency will be added as the Unit holder’s currency of expression for this fund. Transactions should not apply FX if Transaction Currency is one of the Fund's price currency or FBC.

Post the transaction authorization, the fund price currency/FBC has to be defaulted as UH preferred currencies at the UHCOE maintenance. (Post authorization user will not be able to amend the TBC hence defaulting will be post authorization).

Case 3: Transaction Currency is part of the Fund Price Currency and UHCOE is maintained

If Transaction base currency is other than the Unit holder’s currency of expression and the Unit Holder already has a UH COE for this fund, then while saving, the system will display warning message as ‘The transaction currency is not the currency of expression for the unit holder’.

UHCOE = FPC and TBC≠UHCOE

Note

The bulk and light weight screen will not be impacted with new any new fields but the val­idations pertaining to COE will be applied (UHCOE defaulting logic if the transaction is done for the first time), for light weight screen as the transaction currency is defaulted to Fund base currency; fund base currency will be defaulted as UHCOE). If the UHCOE is maintained for a UH-Fund combination and transaction is placed through light weight screen then UHCOE will be defaulted as Transaction currency. Light weight screen will al­low transaction currency to be in fund base currency (FBC) or fund price currency (FPC) for COE funds and if the transaction is done in FPC for the first time- fund price currency will be defaulted in the UTDUHCOE maintenance. Also If the UH is transacting through light weight screen subsequently and if UTDUHCOE is already maintained then the UH­COE will be defaulted as Transaction currency.

4.4.17.6 System logic to derive the Price Currency

The system will derive the applicable fund price currency for currency of expression fund transactions as follows:

If TBC = fund base currency, then price currency will be FBC itself. No FX will be required. This is applicable for subscription, redemption and switch transactions.

When a trade is placed in a currency (TBC) that is the allowed fund price currency for the fund then Price currency will be respective fund price currency. No FX will be required. This is applicable for Subscription, Redemption and Switch transactions. (TBC = FPC then price CCY will be FPC)

When a trade is placed in a currency that is neither the fund base currency nor an allowed fund price currency for the fund, Price Currency will be FBC. FX will be required between Transaction Currency and FBC. This is applicable for Subscription and redemptions. (TBC ≠FBC or FPC; then Price CCY will be FBC).

4.4.17.7 Switch Logic for currency of expression

The Price Currency of SWITCH OUT leg will be used as Transaction Currency for SWITCH In Leg transaction and the SWITCH In leg Transaction amount will be Settlement Amount of OUT leg equivalent of Switch out Price currency. This is applicable only for currency of expression and non currency of expression fund switch transactions.

4.5 IPO Subscription Summary Screen

This section contains the following topics:

4.5.1 Retrieving a Record in FCIS IPO Subscription Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS IPO Subscription Summary’ screen by typing ‘UTSTXN01/ UTSTRA01’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

Note

The status field in the Records pane of the summary screen displays the bulk operation results.

4.5.2 Editing FCIS IPO Subscription Record

You can modify the details of FCIS IPO Subscription record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS IPO Subscription Detail screen is closed and the changes made are reflected in the FCIS IPO Subscription Summary screen.

4.5.3 Viewing FCIS IPO Subscription Record

To view a record that you have previously input, you must retrieve the same in the FCIS IPO Subscription Summary screen as follows:

4.5.4 Deleting FCIS IPO Subscription Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.5.5 Authorizing FCIS IPO Subscription Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.5.6 Amending FCIS IPO Subscription Record

After a FCIS IPO Subscription record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.5.7 Authorizing Amended FCIS IPO Subscription Record

An amended FCIS IPO Subscription record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.6 Bulk Transactions

This section contains the following topics:

4.6.1 Invoking Bulk Transaction Screen

You may need to enter multiple transactions in multiple funds for a unit holder. Use ‘FCIS Bulk Transaction’ screen for such requirements. You can invoke this screen by typing ‘UTDTXNB’ in the field at the top right corner of the Application tool bar and click the adjoining arrow.

You can maintain the following details:

Bulk Transaction Number

Display

When you save the multiple transactions that you have entered in this screen, a bulk transaction number is generated by the system for each set of multiple transactions entered. You can use the bulk transaction number to retrieve the transactions, in the Bulk Transactions Summary screen.

Unit Holder Name

Display

The name of the unit holder is displayed.

Unit Holder ID

Alphanumeric; 12 Characters; Optional

Specify the unit holder ID. You can also click the ‘Find’ button to list the unit holder IDs maintained in the system. Select the required ID.

If you select unit holder ID, the system displays the CIF number and vice versa.

CIF Number

Alphanumeric; 12 Characters; Optional

Specify the CIF number of the unit holder for whom you wish to enter multiple transactions. You can also click the ‘Find’ button to list the CIF number maintained in the system. Select the required ID.

Aggregate Currency

Alphanumeric; 3 Characters; Optional

Specify the aggregate currency. You can also select the currency from the option list provided. The list consists of valid and authorised currencies maintained in the system.

Aggregate currency is used in case of multiple transactions with multiple currencies. This currency is used as an intermediate currency to do settlement between outflow and inflow transactions. If the fund base currency is same for all the funds involved in the transaction, then the system defaults the aggregate currency as the fund base currency. However, if the currency is different, then the system prompts to enter the aggregate currency on save.

Transaction Date

Date Format; Optional

The transaction date is defaulted. However, you can modify the same.

Fund ID

Alphanumeric; 6 Characters; Optional

Specify the transaction Fund ID.

Transaction Type

Optional

Select the type of transaction from the drop-down list. The options available are:

For a unit holder, you can capture multiple redemptions, for which multiple settlements and subscriptions are captured through one wrapper reference number. This wrapper reference will be the reference number for all the subscription and redemption transactions.  If you select the ‘Multi Transaction’ option, then the system will link all the transactions to one reference number. For instance, you can capture multiple transactions as follows:

Outflows,

Inflows,

All these transactions will be linked to one wrapper reference number.

Fund Name

Display

The name of the fund is displayed.

ISIN Code

Display

The system displays the ISIN code.

Transaction Currency

Alphanumeric; 3 Characters; Mandatory

Specify the transaction currency. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

Transaction Mode

Optional

Select the mode of transaction. The options available are:

Payment Mode

Optional

Select the mode of payment from the drop-down list. The following are the options available:

Gross or Net

Optional

Select if the bulk transaction is gross or net mode for pseudo switch out leg for multi switch transactions from the drop-down list. The list displays the following values:

Multi Switch Out Value

Numeric; 22 Characters; Mandatory

Specify the multi switch out value for the pseudo switch out leg for multi switch transactions.

If selected, the system will treat the transaction captured as part of multiple switch transactions and it will link them with same reference number (wrapper number). This multi switch transaction will be a pseudo switch transaction. The system will switch out from one fund (pseudo switch out) to multiple switch into different funds (pseudo switch-in)

Multi switch transaction will allow one pseudo switch out (PS03) transaction captured against multiple inflows pseudo switch in (PS02) in bulk transaction screen. Internally it will create one-out leg transaction for each in-leg transaction. If switch out fund and switch in fund are different then it will be saved as pseudo switch and if switch out fund and switch in fund are same then it will be saved as bed and breakfast switch.

Source ID

Alphanumeric; 12 Characters; Optional

Select the source through which the transactions are routed.

Remarks

Alphanumeric; 255 Characters; Optional

You can specify any remarks for the transactions.

Transaction Details

You can enter information that is specific to each individual transaction that you wish to enter.

To add a new transaction, click the ‘Add’ (+) button. To delete a transaction that you have entered, select the transaction row and click the ‘Delete’ (-) button.

The default details that you have specified above are displayed for each transaction. However, you can change the following details:

Transaction Date

Date Format; Mandatory

The system displays the transaction date. However you can amend the same.

Unit Holder

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder details.

You can query for unit holder ID by clicking on ‘Fund UH’ button.

Fund ID

Alphanumeric; 6 Characters; Mandatory

The system displays the fund ID. However you can amend the same.

Transaction Type

Mandatory

Select the type of transaction from the drop-down list. The list displays the following values:

Sub Type

Alphanumeric; 1 Character; Mandatory

Specify the sub type. Alternatively, you can select the sub type from the option list. The list displays all valid sub types maintained in the system.

Transaction Currency

Alphanumeric; 3 Characters; Optional

The system displays the transaction currency. However, you can amend this value.

TXN Mode

Optional

Select the mode of transaction from the drop-down list. The list displays the following values:

TXN Value

Numeric; 22 Characters; Mandatory

Specify the transaction value.

Payment Mode

Alphanumeric; 2 Characters; Optional

Specify the mode of payment. Alternatively, you can select payment mode from the option list. The list displays all valid mode of payment maintained in the system.

Gross or Net

Optional

Select Gross or Net option from the drop-down list.

To Unit Holder ID

Alphanumeric; 12 Characters; Optional

Specify To unit holder ID. You can query for To Unit holder ID by clicking ‘Find UH’ button.

To Fund ID

Alphanumeric; 6 Characters; Optional

Specify the To Fund ID. Alternatively, you can select To Fund ID from the option list. The list displays all valid To Fund ID maintained in the system.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number.

Txn Number

Alphanumeric; 16 Characters; Optional

Specify the transaction number.

Click ‘Detail’ button to get the transaction details.

Click ‘Clear’ button to clear all the transaction details.

Click ‘Log’ button to view the transaction error details. The ‘Log’ field will log the overrides (warning messages) and error messages. You can view overrides/ error post authorization of the bulk transaction. On launching the sub screen; system will display the following:

Transaction Number

Alphanumeric; 16 Characters; Optional

Specify the transaction number.

Error/Override

Alphanumeric; 50 Characters; Optional

Specify the error or override details.

Code

Alphanumeric; 20 Characters; Optional

Specify the code.

Description

Alphanumeric; 255 Characters; Optional

Specify the error description.

Operate?

Optional

Select the operate status from the drop-down list. The list displays the follwoing values:

Units Classification

Alphanumeric; 1 Character; Optional

Specify the unit classification details.

Age out Preference

Alphanumeric; 1 Character; Optional

Specify the age out preference details.

Status

Alphanumeric; 4000 Characters; Optional

Specify the status of transaction.

Total Amount

Numeric; 22 Characters; Optional

Specify the total amount.

Total Units

Numeric; 22 Characters; Optional

Specify the total units.

Note

The unit holder will be same for all the outflows and inflow transactions. If there is a different unit holder, the system will validate when the transaction is saved.

Whenever a multi switch transaction is captured, the system will check the unit balance including unallocated units from any other outflow transaction of the same fund. If the unit balance thus calculated is less than the transaction value, the transaction generation will fail for ‘Insufficient Unit Balance’. For un-allotted unit based or percentage based transactions, the system will identify the unallocated units from the transaction details.

For Amount based transaction, the system will compute the units balance as follows:

Un-allotted units= Amount/ Latest Available NAV * (1 - Fluctuation %)

Note

Fluctuation % is a system level param value that can be maintained in Parameter Mainte­nance Screen (UTDPARAM) considering the maximum load and maximum fluctuation in price that can happen. PARAM Code to be maintained is ‘FLUCTUATIONPERCENT’.

Example

Opening Balance

120

Buffer %

5%

NAV

11.23778

TXN

Txn Mode

Txn Value

Units redeemed

Settlement Amount

Outstanding

Txn Status

Remarks

RED1

Units

75

75

842.8335

45

Suc­cess

No un-allot­ted Transac­tions during RED1 cap­ture hence available units will be 120

RED2

Units

50

NA

NA

NA

Failed

Un-allotted units - 75 pending, hence sys­tem will con­sider the available units as 45 (120-75)

RED3

Amount

100

9.3669

105.2632

35.6331

Suc­cess

System will use buffer % to arrive at units for amount based out­flow transac­tions

The system will run ‘Multi Switch’ batch to generate pseudo switch in-leg. The system will split the pseudo out-leg and link to each pseudo in-leg (For instance, multiple switch out from 1 fund to 3 funds. There should be 3 out-leg link to 3 in-leg).If there is residual balance of units, it should be generated at the point of the allotment of pseudo switch out-leg.

Pseudo switch-in generation will be part of BOD sequence. The same can be scheduled as part of Mini-EOD, based on business requirement.

4.6.1.1 Multi Transaction Capture Flow

PS Out-leg Capture

In the header section the system will capture PS-out leg details:

Field

Description

UH ID

Investor ID

Fund ID

Switch-out fund ID

Net/Gross

Gross/Net

Transaction mode

Out leg mode

Multi switch out value

Switch-out value

Transaction Currency

Should be switch-out fund base currency

PS In-leg Capture

The system captures PS In-leg details as part of the multi record on click of add rows icon.

Field

Description

Transaction date

Defaulted from header

UH ID

Defaulted from header

Fund ID

Defaulted from header

Transaction Type

Should be switch

Transaction Sub Type

Should be Pseudo switch

Transaction Currency

Transaction currency

Transaction Mode

Only for Amount/Units

Transaction Value

Value to be switched

Gross/Net

Gross/Net

To Fund ID

Switch-in fund ID

On saving, the system generates multi switch wrapper reference number. the reference number will be same as wrapper reference number.

Note

Transaction number will be showing as key string till authorization.

On authorization, the system will update the transaction reference number generated as key string to the actual switch out transaction number. The reference number will be same as wrapper reference number.

Note

Error and overrides will be logged for the PS out transactions.

4.6.2 Settlement Details Button

Here, you can maintain settlement details only for the multi transactions. Click the ‘Settlement Details’ button to invoke the ‘Settlement Details’ screen.

 

For further details, refer ‘Settlement Details’ button in IPO Subscription Detail section of this User Manual.

4.6.2.1 Processing Multi Transactions

To process the outflow transactions, execute the ‘Multiple Transaction Generation’ batch as part of EOD process. While processing multi transactions, settlement will take precedence over the subscription transactions to be generated (with the exception of settlement of residual). Also, while doing settlement or while generating subscription the following will be the precedence order:

The system will either create settlement entries or create subscription transactions as per the multiple transactions. Once all the redemption transactions are allocated and settled, the subscription transactions are generated by a BOD batch. If any of the redemption transaction is not allotted, then the system will not pick up the entire wrapper transaction for settlement. In this case, the subscription transaction is also not created.

Note

4.6.3 Processing Dilution Levy

The Inflow breach factor for IN transactions and Outflow breach factor for OUT transactions are considered for arriving at the fund inflow/outflow dilution levy breach limit (Fund Corpus * Inflow / Outflow Breach Factor < Net Amount in FBC) for the day. For validating the dilution limit breach, a project allocation is done with the available price for the transaction and thereby the net amount of that transaction is calculated.

Dilution levy is validated against the gross transaction amount. If gross transaction amount is is greater than the dilution levy breach limit, then a warning message is displayed by the system as follows:

The transaction exceeds the dilution levy breach limit

Dilution levy value can be overridden. The overridden value is considered only if the transaction is breaching the dilution levy limit amount. If a transaction is saved and if there are overrides while saving such a transaction, then the following warning message is displayed by the system.

Transactions are saved with overrides.

4.6.4 Viewing Balance Button

You can view the available fund balance details of a unit holder. For this, click the ‘View Balance’ button in the ‘FCIS Bulk Transaction Detail’ screen. The ‘Investor Fund Balance’ (UTDFNBAL) screen is displayed in view mode displaying the unit holder fund balance details

 

For further details, refer View Balance Button sub section in ‘IPO Subscription Detail’ section in this User Manual.

4.7 Bulk Transaction Summary

This section contains the following topics:

4.7.1 Invoking Bulk Transactions Summary Screen

The following operations can be performed for multiple transactions using ‘FCIS Multiple Transaction’ screen:

4.7.2 Retrieving a Record in FCIS Bulk Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS Bulk Transaction Summary’ screen by typing ‘UTSTXNB’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

For example:

You can search the record for Fund ID by using the combination of % and alphanumeric value as follows:-

 

4.7.3 Editing FCIS Bulk Transaction Record

You can modify the details of FCIS Bulk Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Bulk Transaction Detail screen is closed and the changes made are reflected in the FCIS Bulk Transaction Summary screen.

4.7.4 Viewing FCIS Bulk Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Bulk Transaction Summary screen as follows:

4.7.5 Deleting FCIS Bulk Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.7.6 Authorizing FCIS Bulk Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.7.7 Amending FCIS Bulk Transaction Record

After a FCIS Bulk Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.7.8 Authorizing Amended FCIS Bulk Transaction Record

An amended FCIS Bulk Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.8 Subscription Transaction Detail

This section contains the following topics:

4.8.1 Invoking Subscription Transactions Detail Screen

Enter a subscription transaction request into the system in the following sequence of events:

Invoke the ‘FCIS Subscription Transaction Detail’ screen by typing ‘UTDTXN02’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for subscription transactions is displayed, with all the default information.

Select ‘New’ from the Actions menu in the Application toolbar or click new icon to enter the details of the Subscription transaction.

 

You can specify the following details:

Transaction Information

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Transaction Information section. Alternatively, you can select unit holder ID from the option list. The list displays all valid unit holder ID maintained in the system.

Provided the client country parameter is set to ‘HSBCSPECIFIC’ for your bank, the validation for settlement date being greater than or equal to the transaction date will not be carried out.

Click ‘Find UH’ button to open ‘Unit Holder Find Options’ screen. You can get the Unit holder details by entering the required values in that screen.

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Order Received Date

Date Format; Optional

Specify the order received date.

Transaction Date

Date Format; Mandatory

Specify the order received date.

Payment Mode

Alphanumeric; 2 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Payment Mode Description

Display

The system displays the description for the mode of payment selected.

Transaction Number

Display

The system displays the transaction number.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Order Received Time (HH24:MI)

Time Format; Optional

Specify the order received time.

Transaction Type

Alphanumeric; 1 Character; Optional

Select the transaction type. In case for a particular transaction type restriction is ‘Not Applicable’, then the system will display an error message as ‘STOPACCOUNT is issued for ‘Transaction Type’ to this Unit Holder’.

Description

Display

The system displays the description for the selected Transaction type.

Transaction Category

Alphanumeric; 1 Character; Optional

Specify the type of transaction. Alternatively, you can select transaction category from the option list. The list displays all valid transaction category code maintained in the system.

Description

Display

The system displays the description for the selected transaction category.

This field is enabled after you click ‘Enrich’ button.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You can specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Amount Applied

Numeric; 27 Characters; Optional

Specify the amount applied details.

You can specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 27 Characters; Optional

The system displays the percent applied details.

Specify the percent applied details.

You can specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

On click of ‘Enrich Transaction’ button all the header fields will be disabled. Clicking ‘Enrich Transaction’ button during the transaction input, the system will remove all the entered details except the header data entered and re-open all the fields to capture new transaction.

Click ‘Reset Transaction’ button to reset the entire transaction during transaction input, modification and amendment.

For transaction modification/amendment, you can query the transaction and on clicking ‘Reset Transaction’ button, all the transaction details can be modified without changing the transaction number.

For any modification/amendment in any of the primary field including Fund ID or Transaction Date, you need to click ‘Reset Transaction’ button. Using this option, the system will clear all the entered details except the header data entered and re-open all the fields to capture new details.

The reset function does clearing of all the data with the same transaction number. The system will display an override message. Hence all the data needs to be provided again if reset is clicked.

The following primary fields will be enabled for modification and Amendment of the transaction:

For any change/ modification or amendment in the above primary fields in transaction screens, system will re-populate the transaction screen and linked dependent fields details on enrich of the transaction.

During transaction input/modification or amendment, if you override the details, system will retain the user override data for transaction entry/save. However, post overriding the details/value if you change any of the primary fields, the system will re-populate the transaction screen with latest details.

The linked dependent details will include Settlement Date, Settlement Due Date, Price Date, Load details and Dealing Date.

The system will default the Settlement date/due date, Price date, dealing date on enrich/save of the transaction only if the previous calendar year is maintained in the system.

Note

4.8.2 UH And Fund Tab

Click ‘UH And Fund’ tab in FCIS Subscription Transaction Detail screen.

 

Click ‘UH Signature’ button to upload the image.

Click on the UH Deals tab to view the details of all the deals set up for the unit holder. Enter the relevant search criteria in the Find Options screen. The system will display the records that match the search criteria you have specified.

By Clicking on Enrich transaction button information is defaulted in the UH and fund section. If the selected investor is eligible for tax-exemption, select the tax product in which the investor wishes to purchase units, in the Product ID field. When you select the product, you are indicating to the system that this transaction will affect the used up amount of the non-taxable limit set up for the selected unit holder in the Non-Tax Limits Setup options.

The system will display the following values:

4.8.3 Transaction Tab

Click ‘Transaction’ tab in FCIS Subscription Transaction Detail screen

 

You can specify the following details:

Gross or Net

Optional

Select the net value exclusive of the loads from the drop-down list. The list displays the following values:

Communication Mode

Alphanumeric; 2 Characters; Mandatory

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Delivery Option

Optional

Select the delivery option from the drop-down list. The list displays the following values:

Clicking ‘Details’ button, the ‘Delivery Details’ window will be opened, where in you can enter the following details:

 

Delivery Type

Optional

Select the type of delivery from the drop-down list. Following are the options available:

Address Type

Alphanumeric; 2 Characters; Optional

Specify the type of address. Alternatively, you can select address type ID from the option list. The list displays all valid address maintained in the system.

BIC Code

Alphanumeric; 12 Characters; Optional

Specify the BIC code.

Address Line 1-2

Alphanumeric; 80 Characters; Optional

Specify the residing address of the customer.

City

Alphanumeric; 80 Characters; Optional

Specify the residing city code.

State

Alphanumeric; 80 Characters; Optional

Specify the name of the residing state.

Zip Code

Alphanumeric; 10 Characters; Optional

Specify the zip code of the residing area.

Country

Alphanumeric; 3 Characters; Optional

Specify the residing country code.

Exchange Rate Details

Source ID

Alphanumeric; 6 Characters; Optional

Specify the source ID. Alternatively, you can select source ID from the option list. The list displays all valid source ID maintained in the system.

Amount Applied

Display

The system displays the amount applied details.

FX Deal Date

Date Format; Optional

Specify the FX deal date.

Exchange Rate Applied

Display

The system displays the exchange rate applied details.

Override Exchange Rate?

Optional

Select if exchange rate applied has to be overridden from the drop-down list. The list displays the following values;

FX Value Date

Date Format; Optional

Specify the FX value date.

Interest Details

Interest

Alphanumeric; 30 Characters; Optional

Specify the interest details.

Interest (FBC)

Display

The system displays the fund base currency interest details.

Clicking ‘Details’ button, ‘Interest Details’ window is displayed. You can specify the following details:

 

Calculation Type

Optional

Select the calculation type from the drop-down list. The list displays the following values:

Amount

Numeric; 18 Characters; Optional

Specify the amount details.

Deposit Date

Date Format; Optional

Specify the deposited date.

Interest Calc. Days

Display

The system displays the calculated interest days.

Interest Amount

Display

The system displays the interest amount.

Basis Days

Optional

Select the basis days from the drop-down list. The list displays the following values:

Total Interest Amount

Display

Specify the total interest amount details.

After specifying all the necessary details, click ‘Calculate’ button to calculate the interest details. Click the Calculate button. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Override Exchange Rate field.

Dilution Levy Processing

To arrive at the dilution levy breach limit the outflow breach factor is considered. (Fund Corpus * Outflow Breach Factor < Net Amount in FBC). Dilution Levy limit breach is validated against the gross transaction amount. If the gross transaction amount exceeds the dilution levy breach limit, then a warning message is displayed by the system. The dilution levy breach limit amount can be overridden at the transaction level. The overridden value is considered only if the transaction attracts dilution levy.

An EOD batch computes the aggregated net transaction amount at unit holder, fund and transaction type level. This batch is schedules before the allocation process. If the gross aggregated amount for Unit Holder, Fund and Transaction type combination is identified breaching, then a dilution levy fee is applied on all transactions of that fund, Unit Holder, and transaction type combination.

4.8.4 Others Tab

Click ‘Other’ tab in the FCIS Subscription Transaction Detail screen

 

You can specify the following details:

Settlement Date

Date Format; Optional

Specify the settlement date.

Remarks

Alphanumeric; 255 Characters; Mandatory

Specify remarks, if any.

Base Cost

Numeric; 6 Characters; Optional

Specify the base cost details.

Payment Allowed

Optional

Select if payment allowed is or not from the drop-down list. The list displays the following values:

Auto Clear Reinvestments

Optional

Select if reinvestment details should be automatically cleared or not from the drop-down list. The list displays the following values:

Dealing Date

Date Format; Optional

By default, the dealing date is derived based on the dealing date maintained for the fund in the Specific Fund Price Date Setup screen. The date displayed here can be altered, if required, and you can specify the requisite dealing date. Dealing date will not be displayed on the screen if it is not maintained for a fund or the fund is not a specific price date fund. System will default the transaction date as the dealing date.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the dealing date from the maintenance.

Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details on maintaining alternate trade cycles for a fund

EUSD Option

Optional

Select the EUSD option from the drop-down list. The list displays the following values;

Price Date

Date Format; Optional

The field From Price Date is enabled when you select the fund in which the requested transaction is to be put through. The fund should be one for which you have specified forward pricing is applicable. The price date is arrived at by taking into consideration several conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction’ Screens in this chapter. You can modify this field.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the price date from the maintenance.

Reversal Code

Display

The system displays the reversal code.

This field is only available during transaction amendment, and you can use it to capture the appropriate rejection code, if any, for the amendment. The codes available in the option list are specific to the transaction type being amended.

Maturity Date

Date Format; Optional

If the fund in which the transaction is being put through is a closed-end fund, then specify the maturity date for the transaction in the Maturity Date field. This field is only applicable for AMCs that have opted for the maturity date facility.

Note

In case of block transactions, enter the maturity date of the block transaction. If the system date is equal to or greater than the date specified here, and the Auto generate Unblock option is checked then system generates an automatic unblock transaction on the date specified here. If the maturity date falls on a holiday, then the unblock transaction will be generated on the next working day.

Cancel Instruction

Optional

Select the cancel instruction from the drop-down list. The list displays the following values:

You can use this field to indicate whether standing instructions defined in respect of a unit holder, in the selected fund, are to be cancelled. If you select this option, all standing instructions for the transaction is cancelled, including those that are to be generated after an automatic redemption occurs. Select the ‘Standing Instruction’ option in this field to indicate cancellation of standing instructions.

If this option has been chosen in the General Operating Rules for the fund, the automatic redemption process generates redemption transactions for unit holders in the fund, with the ‘Cancel Instruction’ option automatically set.

If this option has been set for the transaction in this field, the End of Day process cancels all standing instructions (irrespective of the transaction type) for the unit holder in the fund after the outflow transactions (redemption, switch and transfer) involving the unit holder have been allocated for the day.

Note

Reversal or amendment of an outflow transaction for which Cancel Instruction has been set to ‘Standing Instruction’, would re-instate the standing instructions.

Short Trade Units

Numeric; 27 Characters; Optional

Specify short trade units.

Units Classification

Alphanumeric; 3 Characters; Optional

Specify the units classification in which the units have to be linked. Alternatively, you can select units classification from the option list. The list displays all valid units maintained in the system.

This field is applicable only for onshore funds with ‘USERMNTFIFO’ ageing logic. The system will validate the same during save of the transactions.

Units Classification Description

Display

The system displays the description for the selected unit classification code.

Auto Clear Provisional Balance

Optional

Select ‘Yes’ option to indicate that 100% outflow transaction should include provisionally allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the transaction value is ‘100’.

Fund Price Basis

Alphanumeric; 6 Characters; Optional

Specify the fund price basis details. Alternatively, you can select fund price basis details from the option list. The list displays all valid fund price basis maintained in the system.

Completion Date

Date Format; Optional

The date on which the transaction is completed.

LOI Transaction

Optional

Select the status of LOI transaction

If the unit holder that is subscribing to the fund through IPO is designated as a Letter or Intent investor, then specify if the present transaction is to be deemed and processed as a Letter of Intent transaction.

This specification is only applicable for LOI unit holders that are transacting in a fund in a group for which LOI is deemed as allowed.

This specification is only applicable for LOI unit holders that are transacting in a fund in a group for which LOI is deemed as allowed.

CPMF Bonus Percent

Numeric; 30 Characters; Optional

Specify the percentage of CPMF bonus.

By default, the CPMF Bonus percentage is displayed here which is arrived at based on the fund CPMF preference. If CPMF Bonus Type is 'Fixed', Percentage cannot be modified during the transaction input i.e., Bonus is credited on the lag EOD activity. Details regarding CPMF Preference are explained in the section ‘Maintaining Fund CPMF Preferences’ in the Fund Manager module.

CPMF Credit Lag

Numeric; 4 Characters; Optional

Indicate the lag for the CPMF bonus to be credited.

Lock-in Period for Gain Days

Numeric, 4 Characters; Optional

The default lock-in period for the funds where IOF/IRRF are applicable is defaulted here. This can however be modified.

Note

Reversals are not allowed post allocation. However if there is any judicial blocking (partial or full) or the subscription is partially redeemed the reversals will not be allowed.

KIID Received?

Optional

Select if the transaction is KIID compliant or not from the drop-down list. The list displays the following values:

The system will default the KIID compliant at the transaction level upon the selection of the Unitholder and Fund in the transaction screens. If the ‘UCITS Fund’ at the Fund level is ‘Yes’ and the UH mapping to the Fund in the ‘UH KIID Compliance’ tab is ‘NO’ then at the transaction level, the system will default the ‘KIID Complaint’ to ‘No’.

If the KIID Received is set to ‘No’, the system display an error message while saving the transaction as ‘The Unit holder has not received the KIID’.

If the flag is set to ‘YES’ there will be no error message and treated as if the UH has received the KIID. The system will always look at the latest UCITS fund mapping maintained at the UH level.

If the transaction is being done in a fund which is not a UCITS Fund then the field KIID received at transaction level will be defaulted to Blank. You cannot change this option to either a Yes or No at the transactions level if it is not a UCITS Fund.

The business user can change the KIID Compliant flag at the transaction from ‘No’ to ‘Yes’ and proceed with the transaction capture but visa versa is not possible. The record at the Unit Holder level will however not get updated. You will have to manually update the same.

In case of backdated transactions, if transaction date is less than effective date, system will default the KIID Compliant field to ‘No’ and then you need to manually override it.

4.8.5 Intermediary Tab

Click ‘Intermediary’ tab in the FCIS Subscription Transaction Detail screen

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity.

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Optional

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Display

When you select the broker code, the name of the broker is displayed.

Parent Entity Name

Display

When you select the broker code, the name of the parent broker for the selected broker is displayed.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Optional

Specify the from or to leg details.

4.8.6 Load Override Tab

Click ‘Load Override’ tab in the FCIS Subscription Transaction Detail screen.

 

In this section, you can override or alter the value of any load (including derived loads, if any) mapped to the selected fund and applicable for the transaction type, which is to be computed at the time of allocation. The frequency of computation for such loads would be "allocation".

This section is only enabled for funds that have allocation time loads mapped to them as applicable for the transaction type.

Campaign Level

Optional

Select the campaign level from the drop-down list. The list displays the following values:

By default, campaign code will be selected.

Campaign Group or Code

Alphanumeric; 6 Characters; Optional

Specify the campaign group or code to show the result based on Campaign Level selected. Alternatively, you can select campaign code from the option list. The list displays all valid campaign code maintained in the campaign maintenance.

While saving the transaction, if you have selected Campaign Level as ‘Campaign Group’ and Campaign Group is mentioned in Campaign Code option list, then the system will evaluate the best rate for investor during save of transaction and will tag the campaign against the transaction.

If campaign Level is ‘Campaign Code’, then the system will tag the campaign while saving the transaction.

You can link the campaign to the subscription and switch transaction type of standing instruction. Specify the campaign to be mapped. You can also select the campaign code from the option list.

Note

Campaign is applicable only for subscription /Switch screens only.

If you click ‘Load Override Details’ button, the system defaults the load details. If you do not click this button, then the system will not default even if the fund has load. In this case, load will get computed during allocation only.

Load ID

Display

The ID of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The load ID is displayed as a link. To view details of the load, click the ID link.

If a derived load has been mapped, it is also displayed here and can be overridden.

Load Details

Display

The system displays the load details.

Load Description

Display

The description of the allocation time load that has been mapped to the fund for the transaction type is displayed here.

Group ID

Display

The system displays the group ID.

Amount Percent

Display

The type of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The ‘type’ of the load refers to the base value upon which the load is applied. There are two possible types – amount-based loads, and percentage-based loads.

Change Type

Display

When you override or alter an allocation time load at the time of entering a transaction, you can effect the change in any of the following ways:

Change Value

Display

The system displays the change value details.

Campaign Code

Display

The system displays the campaign code.

Campaign Load ID

Display

The system displays the campaign load ID details.

Project Return Value

Display

The system populates the return value from the load setup.

If the UH Deal maintained is same for Unit Holder, Load and Fund Setup then overridden value from UH Deal is displayed.

If there are criteria based loans in UT transactions, the criteria is evaluated and only loads applicable for the transaction is displayed.

You can view the applicable loads and projected return values by clicking ‘Enrich Transaction’ in the transaction screen.

The system uses the projected return value for load amount computation and also to compute the net amount to AMC while generating GO

In LEP transactions, if there are criteria based loads, the criteria is evaluated during UT transaction generation and it will be used during allocation.

Derived Load Override Details

The system displays the following values:

4.8.7 KYC and Document Tab

Click on ‘KYC and Document’ tab in the ‘FCIS Subscription Transaction Detail’ screen.

 

KYC Transaction Details

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Mandatory

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

KYC Received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Document Details

Document ID

Alphanumeric; 25 Characters; Optional

Specify the document ID.

Document Type

Alphanumeric; 4 Characters; Optional

Specify the document type.

Type Description

Alphanumeric; 255 Characters; Optional

Specify the description for the type of document.

If during a subscription or IPO transaction, the inflow amount is greater than the maximum amount for Tax Id, system verifies if the unit holder has a Tax ID maintained (PAN). If PAN is not specified, system verifies Tax Document in KYC.

The system checks if the current transaction is an initial purchase or a subsequent one - based on the actual transactions carried out by the UH. In the case of an initial purchase, the system allows you to save an IPO transaction even if the UH has not met the KYC requirements.

Note

If no list has been maintained for this transaction, you may still record the KYC list for the transaction as well as the unit holder. If KYC list is not maintained for your installation, sys­tem will consider the documents as submitted by default.

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH.

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

If any KYC document is received then it can be marked at transaction KYC detail as ‘Received’. However, you should update the UH maintenance screen for the KYC documents received. If the KYC received at transaction level is ‘Yes’ with some KYC documents and all KYC received at UH level is ‘No’, then the system will display a warning message as ‘Transaction All KYC Received cannot be complete if Unit holder KYC is Incomplete’ during save of the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.8.8 Add Info Tab

Click on ‘Add Info’ tab in the ‘FCIS Subscription Transaction Detail’ screen

 

Other Info Field

Display

You can maintain additional information if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Alphanumeric; 60 Characters; Optional

The system displays the field value.

4.8.9 Fee Payment Tab

Click on ‘Fee Payment’ tab in the FCIS Subscription Transaction Detail screen.

 

If you have selected a fund for which transaction entry charges or allocation charges (or both) are applicable, then the following fields are enabled for data entry:

Fee in Fund Base Currency

Numeric; 30 Characters; Optional

Specify the fee in fund base currency details.

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

If a transaction entry charge or transaction time fee is applicable for the fund the transaction time fee equivalent in both fund currency and transaction currency is computed by the system and displayed.

Fee Calculation Basis

Optional

Select the fee calculation basis from the drop-down list. The list displays the following values:

Click ‘Fee Pay Details’ button to specify fee payment details.

You can specify the following values:

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

Payment Mode

Optional

Select the payment mode from the drop-down list. The list displays the following values:

Bank

Alphanumeric; 12 Characters; Optional

Specify the bank details.

Branch

Alphanumeric; 20 Characters; Optional

Specify the branch code.

Cheque Number

Alphanumeric; 16 Characters; Optional

Specify the cheque number.

Cheque Date

Date Format; Optional

Specify the cheque date.

Transfer Branch

Alphanumeric; 12 Characters; Optional

Specify the transfer branch details. Alternatively, you can select the transfer branch details from the option list. The list displays all valid branch code maintained in the system.

Account Type

Optional

Select the type of account from the drop-down list. The list displays the following values:

Account Number

Alphanumeric; 16 Characters; Optional

Specify the account number.

Clearing Date

Date Format; Optional

Specify the clearing date.

Account Holder Name

Alphanumeric; 100 Characters; Optional

Specify the name of the account holder.

IBAN

Alphanumeric; 40 Characters; Optional

Specify the IBAN details.

4.8.10 Certificate Tab

Click Certificate tab in the FCIS Subscription Transaction Detail screen.

 

Certificate Required?

Optional

Select if certificate required or not from the drop-down list. The list displays the following values:

If the fund you have chosen is a Certificate Option fund as specified in the Shares Characteristics, and the unit holder has requested for certificates, then choose ‘Yes’ in the Certificate Required field.

Single Certificate?

Optional

Specify whether a single certificate or multiple certificates have been requested, in the Number of Certificates field. If single certificates have been designated for the fund, you cannot specify multiple certificates here.

If you have selected a certificate option fund, then all certificate information fields are enabled. The fields are Certificate Required, Single Certificate, From Issued Balances, and Max Cert Denomination and Min Cert Denomination under Certificate Section.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Note

From issued balance field ‘Both Option’ is not applicable for the subscription transaction.

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

Certificate Denominations

Certificate Lot Size

Display

The system displays the certificate lot size details.

No of Certificates

Display

The system displays the number of certificates.

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select certificate number from the option list. The list displays all valid certificate number maintained in the system.

Units

Numeric; 27 Characters; Optional

Specify the units details.

Partial

Optional

Check this box if partial details to be selected.

4.8.11 Limit Order Tab

Click on ‘Limit Order’ tab in the FCIS Subscription Transaction Detail screen.

 

Limit Order Details

Select the ‘Limit Order for Subscription’ (buy) option in the Type of Transaction field. The Limit Order section is enabled.

Limit Order Type

Optional

Select ‘Price Based’ in the Limit Order Type field. The options available in the drop-down are as follows:

Limit Price

Numeric; 9 Characters; Optional

Specify the price for the limit order, in the Limit Price field. This represents the price equal to or below which the transaction must be put through (for buy orders).

Limit Start and End Date

Date Format; Optional

Specify the period within which the limit order must be executed, by indicating the boundary dates, in the Limit Start Date and Limit End Date fields.

Limit Date

Date Format; Optional

To set up a date-based limit order, specify the following details in the Limit Order section:

4.8.12 Settlement Details Button

Here, you can maintain settlement details only for the multi transactions. Click the ‘Settlement Details’ button to invoke the ‘Settlement Details’ screen.

 

For more details on this screen, refer Settlement Details Button sub section in ‘IPO Subscription Detail’ section in this User Manual

4.8.12.1 Processing Multi Transactions

To process the outflow transactions, execute the ‘Multiple Transaction Generation’ batch as part of EOD process. While processing multi transactions, settlement will take precedence over the subscription transactions to be generated (with the exception of settlement of residual). Also, while doing settlement or while generating subscription the following will be the precedence order:

The system will either create settlement entries or create subscription transactions as per the multiple transactions. Once all the redemption transactions are allocated and settled, the subscription transactions are generated by a BOD batch. If any of the redemption transaction is not allotted, then the system will not pick up the entire wrapper transaction for settlement. In this case, the subscription transaction is also not created.

Note

4.8.13 Receipt Detail Button

Receipt details does not support IPO Subscription transaction.

4.8.14 Project Allocation Details Button

At this stage, the transaction is ready to be saved. If you wish to see a projected picture of how the transaction would most possibly be allocated, then click the Project Allocation Details button.

You can view Dividend amount for each of the redemption transactions. This amount is the net payment amount payable along with the redemption post WHT and IDS being considered

You can view the projected allocation details only for funds in which the ageing policy is FIFO (first-in, first-out) or Transaction Receipts. If the prices are not available for subscription transactions on the transaction date, the latest available price is picked up for allocation.

For validating dilution levy breach amount, the system does a project allocation for the transaction and then calculates the net amount of the transaction.

When you request the allocation process, the system temporarily saves the transaction into temporary stores in the database and gives it a unique key string. The system then performs a ‘mock’ temporary allocation, and displays the details of the same in the Allocation Projection screen. The following allocation details are displayed:

The following Load Details are displayed during the allocation:

The following Performance Fee Details are displayed during the allocation:

After you have viewed the projected allocation details, click Close button to close the screen.

4.8.15 Allocation Details Button

Clicking ‘Allocation Details’ button, the Allocation screen is displayed:

 

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.8.16 Saving the transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

The system will validate the following if CPMF is applicable for the fund involved in the transaction:

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

4.8.16.1 Viewing Balance Holdings of a Unit Holder

You can view the available fund balance details of a unit holder. For this, click the ‘View Balance’ button in the ‘FCIS Subscription Transaction Detail’ screen. The ‘Investor Fund Balance Summary’ screen is displayed in view mode displaying the unit holder fund balance details.

4.8.17 Transaction Processing Logic for Currency of Expression Funds

The system defaults the UH currency of expression in the ‘Transaction Currency’ field, if available, during transaction capture based on UH and fund combination.

If there is no UH currency of expression maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field. If the transaction is processed, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance (UTDUHCOE). The defaulted currency of expression in the UHCOE maintenance will be as system user.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field (Transaction capture) and if you override this defaulted currency to one of the FPC (from the fund level new) then upon authorization of the transaction FPC will be defaulted as UHCOE at the UHCOE maintenance.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field and if you override this defaulted currency to neither FBC/FPC, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance.

Following are the system behaviour in case there is an unauthorized or a modified and unauthorized UHCOE maintenance:

Case 1: You need to input a transaction when there is an unauthorized UHCOE maintenance. During transaction input there is not UHCOE to be defaulted as the maintenance is still in unauthorized status. Hence as per logic Fund base currency defaults during transaction capture and this fund base currency will not get defaulted to UHCOE maintenance. Once the UHCOE maintenance is authorized then defaulting will happen during transaction capture.

Case 2: Authorized UHCOE is modified which is still in unauthorized status. In this case if you input a transaction, then the new modified UHCOE will get defaulted during transaction input.

4.8.17.1 FX Logic

The FX rate will not be considered between transaction base currency and fund price currency for currency of expression fund transactions if they are same. This is applicable for subscriptions, redemptions and switch (normal and pseudo) transactions.

The system will use the transaction price currency to get the load; and after applying the load, the net amount and gross amount will get calculated in fund price currency and FBC as well. The currency of expression factor is applied to derive values in fund base currency. The net, gross and load amount will be calculated in currency of expression for a currency of expression transaction and using the COE factor the same is stored in fund base currency only. For a transaction placed using one of the fund price currency; in the project allocation/allocation tab, the load amount in fee currency and vat amount in fee currency field will display the value in fund price currency only irrespective of the fee calculation basis value of the transaction.

For currency of expression transactions the exchange rate applied field during transaction capture will be defaulted to ‘1’. If you change it, then while saving, the system will display warning message as ‘This is a currency of expression transaction and exchange rate will be defaulted to 1 by the system’. This message is shown if do not click the ‘Enrich’ button after changing the exchange rate. The amount applied field will show the values in fund base currency.

If you change the exchange rate and click ‘Enrich’ button, then the system default the value to ‘1’ while saving without any warning message.

Note

The rounding precision for fund price currencies will be base price.

If the transactions are posted using fund price currencies then the system computes the load amount, net and gross amount in FBC using the COE factor. The display of these fields is mandatory fields that are to be computed as part of core allocation process. The exchange rate field will show default value as 1 in this case as COE factor is applied.

If there is no price available for the fund price currency during transaction input, the system will use the par value to arrive at the price. While saving the transaction, the system will display an override message as ‘Price not available for the price currency and the system will use the par value for the transaction’. If you continue, then the system will use the par value for processing the transactions. The unit price in project allocation will display FPC price. This logic will be for project allocation but during menu allocation or batch allocation, if the price is still not available, then the transaction will not be allotted.

4.8.17.2 Processing Unit Holder Currency of Expression

You can select Fund Base currency as currency of expression. There will be no restriction in changing/ amending the currency of expression any number of times against an UH and fund combination.You can maintain only one currency as currency of expression for a UH- Fund combination.

If a UH is closed and reopened then the corresponding action will not happen for the unit holder currency of expression maintenance. The UHCOE maintenance will get closed once the UH is closed but you have to manually reopen the currency of expression for the unit holder fund combination. In case, you do not reopen the UHCOE maintenance after UH reopening, and simultaneously input a transaction, then the system will not apply COE defaulting logic at UHCOE maintenance as there is already a record available for reopen.

Note

After maintaining the unit holder currency of expression, if one of the FPC is removed (at the fund level) and that currency is UHCOE for a UH, then defaulting at transaction capture will happen but the price currency/COE logic will not happen for the fund, it will be a case where TBC≠FBC or FPC (this will be a normal cross currency case). At the UHCOE main­tenance this will be operationally controlled.

4.8.17.3 Processing Fund Price Maintenance

The system will validate at the time of fund price capture whether price is being maintained for the Fund in fund price currencies. If it is not maintained. then the system will display warning message as ‘Prices for all currencies are not maintained do you wish to continue?’

The Pre EOD checks ‘Number of Funds for which Fund Price has not been entered’ will be changed to check whether price in FPC have been maintained for the day in the system. This will be mandatory check. If the system does not find the Price in currency of expression, then the transaction entered in currency of expression will not be allotted.

The Units will be allocated using respective currency of expression/ fund price if the transaction is done in currency of expression. If the transaction is done in fund base currency then the allocation will take place by taking the fund price captured in fund base currency. If the transaction is done in a currency which is other than FBC or currency of expression then the allocation of units will be done using prices captured in FBC.

Fluctuation percentage will be applicable for FPC’s as well. For project allocation, the system will take the latest available price and show the project allocation.

In case of menu allocation if the price is not available then the system will not allocate the transactions.

4.8.17.4 NAV Correction impact for fund price currencies

If the NAV is corrected for fund price currency, say, for instance, GBP and the amend transaction is set to Yes; then all the transactions will be corrected with the new NAV price for the fund price currency (GBP). In case the amend transaction is set to No; the new price will not be corrected at transaction level. ‘Reflect in Trading’ field will not be impacted.

4.8.17.5 Currency of expression logic applied during Transactions

Case 1: If transaction base currency is not a part of the fund price currency and UH COE is not maintained

If the transaction is done in a transaction currency (TBC) other than the fund base currency and this currency is not present in the list of fund price currencies allowed for the fund, then the fund base currency will be defaulted as the unit holder’s currency of expression and for this transaction; FBC price will be applied. For this transaction FX has to be applied to convert TBC to FBC. This logic is applied to all the transaction Types, specially for Subscription transaction.

Case 2: Transaction Currency is part of the Fund Price Currency and UHCOE is not maintained

In case there is no UH COE maintained for a Fund and when an investor transacts in a transaction currency (TBC) which is one of the allowed fund price currencies (FPC) for the fund or FBC, then this transaction currency will be added as the Unit holder’s currency of expression for this fund. Transactions should not apply FX if Transaction Currency is one of the Fund's price currency or FBC.

Post the transaction authorization, the fund price currency/FBC has to be defaulted as UH preferred currencies at the UHCOE maintenance. (Post authorization user will not be able to amend the TBC hence defaulting will be post authorization).

Case 3: Transaction Currency is part of the Fund Price Currency and UHCOE is maintained

If Transaction base currency is other than the Unit holder’s currency of expression and the Unit Holder already has a UH COE for this fund, then while saving, the system will display warning message as ‘The transaction currency is not the currency of expression for the unit holder’.

UHCOE = FPC and TBC≠UHCOE

Note

The bulk and light weight screen will not be impacted with new any new fields but the val­idations pertaining to COE will be applied (UHCOE defaulting logic if the transaction is done for the first time), for light weight screen as the transaction currency is defaulted to Fund base currency; fund base currency will be defaulted as UHCOE). If the UHCOE is maintained for a UH-Fund combination and transaction is placed through light weight screen then UHCOE will be defaulted as Transaction currency. Light weight screen will al­low transaction currency to be in fund base currency (FBC) or fund price currency (FPC) for COE funds and if the transaction is done in FPC for the first time- fund price currency will be defaulted in the UTDUHCOE maintenance. Also If the UH is transacting through light weight screen subsequently and if UTDUHCOE is already maintained then the UH­COE will be defaulted as Transaction currency.

4.8.17.6 System logic to derive the Price Currency

The system will derive the applicable fund price currency for currency of expression fund transactions as follows:

If TBC = fund base currency, then price currency will be FBC itself. No FX will be required. This is applicable for subscription, redemption and switch transactions.

When a trade is placed in a currency (TBC) that is the allowed fund price currency for the fund then Price currency will be respective fund price currency. No FX will be required. This is applicable for Subscription, Redemption and Switch transactions. (TBC = FPC then price CCY will be FPC)

When a trade is placed in a currency that is neither the fund base currency nor an allowed fund price currency for the fund, Price Currency will be FBC. FX will be required between Transaction Currency and FBC. This is applicable for Subscription and redemptions. (TBC ≠FBC or FPC; then Price CCY will be FBC).

4.8.17.7 Switch Logic for currency of expression

The Price Currency of SWITCH OUT leg will be used as Transaction Currency for SWITCH In Leg transaction and the SWITCH In leg Transaction amount will be Settlement Amount of OUT leg equivalent of Switch out Price currency. This is applicable only for currency of expression and non currency of expression fund switch transactions.

4.9 Subscription Transaction Summary Screen

This section contains the following topics:

4.9.1 Retrieving a Record in FCIS Subscription Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS Subscription Transaction Summary’ screen by typing ‘UTSTXN02/ UTSTRA02’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

For example:

You can search the record for Fund ID by using the combination of % and alphanumeric value as follows:-

Note

The status field in the Records pane of the summary screen displays the bulk operation results.

4.9.2 Editing FCIS Subscription Transaction Record

You can modify the details of FCIS Subscription Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Subscription Transaction Detail screen is closed and the changes made are reflected in the FCIS Subscription Transaction Summary screen.

4.9.3 Viewing FCIS Subscription Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Subscription Transaction Summary screen as follows:

4.9.4 Deleting FCIS Subscription Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.9.5 Authorizing FCIS Subscription Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.9.6 Amending FCIS Subscription Transaction Record

After a FCIS Subscription Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.9.7 Authorizing Amended FCIS Subscription Transaction Record

An amended FCIS Subscription Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.10 Cancel Transaction Detail

This section contains the following topics:

4.10.1 Invoking Cancel Transaction Detail Screen

An initial purchase (subscription) transaction entered into by an investor can be cancelled at the investor’s request, through a Cancel operation, provided the cancellation period specified for the fund has not elapsed.

When a cancellation is processed, a redemption transaction that annuls the original subscription transaction is generated. Upon successful processing of the cancel operation, the subscription amount refunded.

Cancellation is possible only for subscription transactions.

To enter a cancellation request, you can use the ‘FCIS Cancel Transaction Detail’ screen. You can invoke this screen by typing ‘UTDCNTXN’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

 

You need to specify the following details:

Client Information

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested for a cancellation.

You can query for unit holder ID by clicking ‘Find UH’ button.

Unit Holder Name

Display

The system displays the name of the selected unit holder ID.

CIF Number

Display

The system displays the CIF number for the selected unit holder ID.

Transaction Cancellation Details

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund in which the subscription was entered, for which a cancellation is being sought.

Fund Name

Display

The system displays the name of the fund for the selected fund ID.

ISIN Code

Display

The system displays the ISIN code for the selected fund ID.

Transaction Number

Alphanumeric; 16 Characters; Mandatory

Specify the transaction number of the subscription transaction being cancelled.

Cancellation Number

Display

The system displays the cancellation number.

Cancellation Date

Date Format; Mandatory

Select the cancellation date from the adjoining calendar. The cancellation date, which is deemed to be the current date. It must fall within the cancellation period for the fund.

The system checks to see that the transaction being cancelled is an initial purchase, and that the unit holder has no holdings in the fund at the time of cancellation; also, that the cancellation date is within the cancellation period for the fund. If any of these checks fail, an override is sought.

4.10.2 Processing Cancellations

Cancellations are processed as follows:

Units allotted * NAV / Bid / Offer price + Front end load on original purchase

4.11 Redemption Transaction Detail

This section contains the following topics:

4.11.1 Invoking Redemption Transaction Detail Screen

Enter a redemption transaction request into the system in the following sequence of events:

Invoke the ‘FCIS Redemption Transaction Detail’ screen by typing ‘UTDTXN03’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for redemption transactions is displayed, with all the default information. To enable the fields for entry, select 'New' from the Actions menu in the Application tool bar or click new icon.

 

Transaction Information

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Transaction Information section. Alternatively, you can select unit holder ID from the option list. The list displays all valid unit holder ID maintained in the system.

You must select a unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

If you specify an earlier date, the fund that you choose for the transaction must be one for which backdating of transactions is allowed in the Transaction Processing Rules. The specified earlier date must also be within the backdating limit, as specified for the fund in the Transaction Processing Rules.

Click ‘Find UH’ button to open ‘Unit Holder Find Options’ screen. You can get the Unit holder details by entering the required values in that screen.

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Order Received Date

Date Format; Optional

Specify the order received date.

Transaction Date

Date Format; Mandatory

Specify the order received date.

Payment Mode

Alphanumeric; 2 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Payment Mode Description

Display

The system displays the description for the mode of payment selected.

Transaction Number

Display

The system displays the transaction number.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Order Received Time (HH24:MI)

Time Format; Optional

Specify the order received time.

Transaction Type

Alphanumeric; 1 Character; Optional

Select the transaction type. In case for a particular transaction type restriction is ‘Not Applicable’, then the system will display an error message as ‘STOPACCOUNT is issued for ‘Transaction Type’ to this Unit Holder’.

Description

Display

The system displays the description for the selected Transaction type.

Transaction Category

Alphanumeric; 1 Character; Optional

Specify the type of transaction. Alternatively, you can select transaction category from the option list. The list displays all valid transaction category code maintained in the system.

Description

Display

The system displays the description for the selected Transaction category.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Amount Applied

Numeric; 27 Characters; Optional

Specify the amount applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 27 Characters; Optional

Specify the percent applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

On click of ‘Enrich Transaction’ button all the header fields will be disabled. Clicking ‘Enrich Transaction’ button during the transaction input, the system will remove all the entered details except the header data entered and re-open all the fields to capture new transaction.

Click ‘Reset Transaction’ button to reset the entire transaction during transaction input, modification and amendment.

For transaction modification/amendment, you can query the transaction and on clicking ‘Reset Transaction’ button, all the transaction details can be modified without changing the transaction number.

For any modification/amendment in any of the primary field including Fund ID or Transaction Date, you need to click ‘Reset Transaction’ button. Using this option, the system will clear all the entered details except the header data entered and re-open all the fields to capture new details.

The reset function does clearing of all the data with the same transaction number. The system will display an override message. Hence all the data needs to be provided again if reset is clicked.

The following primary fields will be enabled for modification and Amendment of the transaction:

For any change/ modification or amendment in the above primary fields in transaction screens, system will re-populate the transaction screen and linked dependent fields details on enrich of the transaction.

During transaction input/modification or amendment, if you override the details, system will retain the user override data for transaction entry/save. However, post overriding the details/value if you change any of the primary fields, the system will re-populate the transaction screen with latest details.

The linked dependent details will include Settlement Date, Settlement Due Date, Price Date, Load details and Dealing Date.

The system will default the Settlement date/due date, Price date, dealing date on enrich/save of the transaction only if the previous calendar year is maintained in the system.

Note

Deriving the order received date and time

The system will validate the Fund cut off based on the Order received time and not the actual time the Transaction is captured in the system. The transaction date will be derived by the system based on these two fields. For instance, if the Fund Cut off is 14.00 hrs at a Fund level and the transaction is captured at 15.00 hrs in the system with the Order Received time as 13.00 then the system should validate the time maintained at Order Received time and not the time the transaction is actually captured. This will be considered as the same day transaction.

If all the below mentioned transactions are captured on 15-Oct-2012 at 16:00 hrs then the transaction dates will be derived as detailed below. In case the transaction date is amended then the system has to consider the amended transaction date. Post authorisation of the transaction, you cannot amend order received date and time.

Fund Cut off

Order Received Date

Order Received time

Transaction Date

14:00

15-Oct-2012

13:50

15-Oct-2012

14:00

15-Oct-2012

14:10

16-Oct-2012

14:00

14-Oct-2012

13:25

14-Oct-2012

14:00

14-Oct-2012

15:15

15-Oct-2012

4.11.2 UH And Fund Tab

Click UH And Fund tab in FCIS Redemption Transaction Detail screen.

 

The system displays the following values:

Click ‘UH Signature’ button to upload the image.

Click on the UH Deals button to view the details of all the deals set up for the unit holder. Enter the relevant search criteria in the Find Options screen. The system will display the records that match the search criteria you have specified.

If the selected investor is eligible for tax-exemption, select the tax product in which the investor wishes to redeem units, in the Product ID field. When you select the product, you are indicating to the system that this transaction will affect the used up amount of the non-taxable limit set up for the selected unit holder in the Non-Tax Limits Setup options.

The system displays the following values:

4.11.3 Transaction Tab

Click on Transaction tab in the Redemption Transaction screen.

 

You can specify the following details:

Gross or Net

Optional

Select the net value exclusive of the loads from the drop-down list. The list displays the following values:

Communication Mode

Alphanumeric; 2 Characters; Mandatory

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Delivery Option

Optional

Select the delivery option from the drop-down list. The list displays the following values:

Clicking ‘Details’ button, the ‘Delivery Details’ window will be opened, where in you can enter the following details:

 

Delivery Type

Optional

Select the type of delivery from the drop-down list. Following are the options available:

Address Type

Alphanumeric; 2 Characters; Optional

Specify the type of address. Alternatively, you can select address type ID from the option list.

The list displays all valid address maintained in the system.

BIC Code

Alphanumeric; 12 Characters; Optional

Specify the BIC code.

Address Line 1-2

Alphanumeric; 80 Characters; Optional

Specify the residing address of the customer.

City

Alphanumeric; 80 Characters; Optional

Specify the residing city code.

State

Alphanumeric; 80 Characters; Optional

Specify the name of the residing state.

Zip Code

Alphanumeric; 10 Characters; Optional

Specify the zip code of the residing area.

Country

Alphanumeric; 3 Characters; Optional

Specify the residing country code.

Exchange Rate Details

Source ID

Alphanumeric; 6 Characters; Optional

Specify the source ID. Alternatively, you can select source ID from the option list. The list displays all valid source ID maintained in the system.

Amount Applied

Display

The system displays the amount applied details.

FX Deal Date

Date Format; Optional

Specify the FX deal date.

Exchange Rate Applied

Display

The system displays the exchange rate applied details.

Override Exchange Rate?

Optional

Select if exchange rate applied has to be overridden from the drop-down list. The list displays the following values;

FX Value Date

Date Format; Optional

Specify the FX value date.

Interest Details

Interest

Alphanumeric; 30 Characters; Optional

Specify the interest details.

Interest (FBC)

Alphanumeric; Optional

Specify the fund base currency interest details.

Clicking ‘Details’ button, ‘Interest Details’ window is displayed.

For further details on this screen, refer ‘Transaction Tab’ sub section in IPO Subscription Detail section of this user manual.

4.11.3.1 Dilution Levy Processing

To arrive at the dilution levy breach limit the inflow breach factor is considered. (Fund Corpus * inflow Breach Factor < Net Amount in FBC). Dilution Levy limit breach is validated against the gross transaction amount. If the gross transaction amount exceeds the dilution levy breach limit, then a warning message is displayed by the system. The dilution levy breach limit amount can be overridden at the transaction level. The overridden value is considered only if the transaction attracts dilution levy.

An EOD batch computes the aggregated net transaction amount at unit holder, fund and transaction type level. This batch is schedules before the allocation process. If the gross aggregated amount for Unit Holder, Fund and Transaction type combination is identified breaching, then a dilution levy fee is applied on all transactions of that fund, Unit Holder, and transaction type combination.

4.11.4 Other Tab

Click on ‘Other’ tab in the Redemption Transaction Detail.

 

You can specify the following details:

Settlement Date

Date Format; Optional

Specify the settlement date.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

Base Cost

Numeric; 6 Characters; Optional

Specify the base cost details.

Payment Allowed

Optional

Select if payment allowed is or not from the drop-down list. The list displays the following values:

Auto Clear Reinvestments

Optional

Select if reinvestment details should be automatically cleared or not from the drop-down list. The list displays the following values:

Dealing Date

Date Format; Optional

By default, the dealing date is derived based on the dealing date maintained for the fund in the Specific Fund Price Date Setup screen. The date displayed here can be altered, if required, and you can specify the requisite dealing date. Dealing date will not be displayed on the screen if it is not maintained for a fund or the fund is not a specific price date fund. System will default the transaction date as the dealing date.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the dealing date from the maintenance.

Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details on maintaining alternate trade cycles for a fund

EUSD Option

Optional

Select the EUSD option from the drop-down list. The list displays the following values;

Price Date

Date Format; Optional

The field From Price Date is enabled when you select the fund in which the requested transaction is to be put through. The fund should be one for which you have specified forward pricing is applicable. The price date is arrived at by taking into consideration several conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction’ Screens in this chapter. You can modify this field.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the price date from the maintenance.

Reversal Code

Display

The system displays the reversal code.

This field is only available during transaction amendment, and you can use it to capture the appropriate rejection code, if any, for the amendment. The codes available in the option list are specific to the transaction type being amended.

Maturity Date

Date Format; Optional

If the fund in which the transaction is being put through is a closed-end fund, then specify the maturity date for the transaction in the Maturity Date field. This field is only applicable for AMCs that have opted for the maturity date facility.

Note

In case of block transactions, enter the maturity date of the block transaction. If the system date is equal to or greater than the date specified here, and the Auto generate Unblock option is checked then system generates an automatic unblock transaction on the date specified here. If the maturity date falls on a holiday, then the unblock transaction will be generated on the next working day.

Cancel Instruction

Optional

Select the cancel instruction from the drop-down list. The list displays the following values:

You can use this field to indicate whether standing instructions defined in respect of a unit holder, in the selected fund, are to be cancelled. If you select this option, all standing instructions for the transaction is cancelled, including those that are to be generated after an automatic redemption occurs. Select the ‘Standing Instruction’ option in this field to indicate cancellation of standing instructions.

If this option has been chosen in the General Operating Rules for the fund, the automatic redemption process generates redemption transactions for unit holders in the fund, with the ‘Cancel Instruction’ option automatically set.

If this option has been set for the transaction in this field, the End of Day process cancels all standing instructions (irrespective of the transaction type) for the unit holder in the fund after the outflow transactions (redemption, switch and transfer) involving the unit holder have been allocated for the day.

Note

Reversal or amendment of an outflow transaction for which Cancel Instruction has been set to ‘Standing Instruction’, would re-instate the standing instructions.

Auto Clear Provisional Balance

Optional

Select ‘Yes’ option to indicate that 100% outflow transaction should include provisionally allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the transaction value is ‘100’.

Fund Price Basis

Alphanumeric; 6 Characters; Optional

Specify the fund price basis details. Alternatively, you can select fund price basis details from the option list. The list displays all valid fund price basis maintained in the system.

Short Trade Units

Numeric; 27 Characters; Optional

Specify the short trade units.

If the unit holder is nominee account, only then system will allow you to capture the short trade units.

Applicable short trade units will be taken for applying penalty.

If short trade units is not entered, then the transaction allocation will follow the normal allocation process.

Age out Preference

Alphanumeric; 1 Character; Optional

Specify the age out preference from which we need to preferably redeem the units during outflow and is applicable for Redemption, Switch and Transfer screens. Alternatively, you can select age out preference from the option list. The list displays all valid age out preference code maintained in the system.

While saving a Redemption, Switch or Transfer based on ‘Age out preference’ value, the system will check for available balance in particular classification like CDSC or FEL. In case of insufficient unit balance, the system will display an error message. The system will consider unalloted transaction for unit balance check.

If you have not specified ‘Age out Preference’ value for the transaction, then system will save the field as blank and will follow the fund level ageing logic.

During actual ageing if there is no sufficient units in respective classification, the system will redeem from available classification based on fund level ageing policy.

Based on the ‘Age out preference’ selection, the system will age out the transactions during outflow. If there is no sufficient balance in the respective buckets, then system will age out the transactions from other buckets based on fund rule ageing logic.

Age out Preference Description

Display

The system displays the description for the selected age out preference.

Completion Date

Date Format; Optional

The date on which the transaction is completed.

LOI Transaction

Optional

Select the status of LOI transaction from the drop-down list. The list displays the following values:

If the unit holder that is subscribing to the fund through IPO is designated as a Letter or Intent investor, then specify if the present transaction is to be deemed and processed as a Letter of Intent transaction.

This specification is only applicable for LOI unit holders that are transacting in a fund in a group for which LOI is deemed as allowed.

This specification is only applicable for LOI unit holders that are transacting in a fund in a group for which LOI is deemed as allowed.

CPMF Bonus Percent

Numeric; 30 Characters; Optional

Specify the percentage of CPMF bonus.

By default, the CPMF Bonus percentage is displayed here which is arrived at based on the fund CPMF preference. If CPMF Bonus Type is 'Fixed', Percentage cannot be modified during the transaction input i.e., Bonus is credited on the lag EOD activity. Details regarding CPMF Preference are explained in the section ‘Maintaining Fund CPMF Preferences’ in the Fund Manager module.

CPMF Credit Lag

Numeric; 4 Characters; Optional

Indicate the lag for the CPMF bonus to be credited.

Lock-in Period for Gain Days

Numeric, 4 Characters; Optional

The default lock-in period for the funds where IOF/IRRF are applicable is defaulted here. This can however be modified.

Note

Reversals are not allowed post allocation. However if there is any judicial blocking (partial or full) or the subscription is partially redeemed the reversals will not be allowed.

KIID Received?

Optional

Select if the transaction is KIID compliant or not from the drop-down list. The list displays the following values:

The system will default the KIID compliant at the transaction level upon the selection of the Unitholder and Fund in the transaction screens. If the ‘UCITS Fund’ at the Fund level is ‘Yes’ and the UH mapping to the Fund in the ‘UH KIID Compliance’ tab is ‘NO’ then at the transaction level, the system will default the ‘KIID Complaint’ to ‘No’.

If the KIID Received is set to ‘No’, the system display an error message while saving the transaction as ‘The Unit holder has not received the KIID’.

If the flag is set to ‘YES’ there will be no error message and treated as if the UH has received the KIID. The system will always look at the latest UCITS fund mapping maintained at the UH level.

If the transaction is being done in a fund which is not a UCITS Fund then the field KIID received at transaction level will be defaulted to Blank. You cannot change this option to either a Yes or No at the transactions level if it is not a UCITS Fund.

The business user can change the KIID Compliant flag at the transaction from ‘No’ to ‘Yes’ and proceed with the transaction capture but visa versa is not possible. The record at the Unit Holder level will however not get updated. You will have to manually update the same.

In case of backdated transactions, if transaction date is less than effective date, system will default the KIID Compliant field to ‘No’ and then you need to manually override it.

4.11.5 Intermediary Tab

Click on ‘Intermediary’ tab in the Redemption Transaction Detail screen

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity..

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Optional

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Display

When you select the broker code, the name of the broker is displayed.

Parent Entity Name

Display

When you select the broker code, the name of the parent broker for the selected broker is displayed.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Optional

Select from or to leg details from the drop-down list. The list displays the following values:

4.11.6 Load Override Tab

Click on ‘Load Override’ tab in the Redemption Transaction Detail screen.

 

In this section, you can override or alter the value of any load (including derived loads, if any) mapped to the selected fund and applicable for the transaction type, which is to be computed at the time of allocation. The frequency of computation for such loads would be "allocation".

This section is only enabled for funds that have allocation time loads mapped to them as applicable for the transaction type.

Load Details

Load ID

Display

The ID of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The load ID is displayed as a link. To view details of the load, click the ID link.

If a derived load has been mapped, it is also displayed here and can be overridden.

Load Details

Display

The system displays the load details.

Load Description

Display

The description of the allocation time load that has been mapped to the fund for the transaction type is displayed here.

Group ID

Display

The system displays the group ID.

Amount Percent

Display

The type of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The ‘type’ of the load refers to the base value upon which the load is applied. There are two possible types – amount-based loads, and percentage-based loads.

This value will be validated against the minimum, maximum and step values specified for redemption transactions in the Transaction Processing Rules for the fund. It is also validated against the amount / units limit values maintained for both the communication mode selected for the transaction, and the investor category of the selected unit holder. A warning, which can be overridden, is displayed if the value is not within the limits.

If the client country option ‘NETUNALLOTEDAMT’ is set to true for your bank, then the system will match the units to be redeemed with the unit holder’s current balance minus the un-allotted redemptions (if any). If the transaction value exceeds the balance available, the system will throw up an error message. It will not save the transaction.

If the transaction is being put through as a result of a check issued by an investor with the check writing facility, in a fund for which the check writing facility is allowed, the transaction amount that you specify here must fall within the minimum and maximum limits specified for the fund, for check redemption transactions.

For transactions by gross amount, a transaction value that exceeds the Minimum Amount for Tax ID that has been specified in the fund rules, the system validates the availability of the PAN Number in the unit holder account profile. If the PAN Number has not been specified in the profile, you must enter a transaction value that does not exceed the Minimum Amount for Tax ID value, or make a change to the unit holder account and specify the PAN Number, and then attempt to input the transaction.

If specified in the General Operating Rules for the fund, the End of Day processes perform the minimum holdings validation, by picking up all allocated transactions during the business day and grouping according to CIF-level or unit holder-level, as indicated in the General Operating Rules. During this, the system validates whether the current holdings balance of the investor either equals or exceeds the minimum holdings balance specified in the General Operating Rules.

Change Type

Display

The system displays the change type.

When you override or alter an allocation time load at the time of entering a transaction, you can effect the change in any of the following ways:

Change Value

Display

The system displays the change value details.

Campaign Code

Display

The system displays the campaign code.

Campaign Load ID

Display

The system displays the campaign load ID.

Project Return Value

Display

The system populates the return value from the load setup.

If the UH Deal maintained is same for Unit Holder, Load and Fund Setup then overridden value from UH Deal is displayed.

If there are criteria based loans in UT transactions, the criteria is evaluated and only loads applicable for the transaction is displayed.

You can view the applicable loads and projected return values by clicking ‘Enrich Transaction’ in the transaction screen.

The system uses the projected return value for load amount computation and also to compute the net amount to AMC while generating GO

In LEP transactions, if there are criteria based loads, the criteria is evaluated during UT transaction generation and it will be used during allocation.

Derived Load Override Details

The system displays the following values:

4.11.7 KYC and Document Tab

Click on ‘KYC and Document’ tab in the Redemption Transaction Detail screen.

 

KYC Transaction Details

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Mandatory

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

KYC Received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Document Details

Document ID

Alphanumeric; 25 Characters; Optional

Specify the document ID.

Document Type

Alphanumeric; 4 Characters; Optional

Specify the document type.

Type Description

Alphanumeric; 255 Characters; Optional

Specify the description for the type of document.

If during a subscription or IPO transaction, the inflow amount is greater than the maximum amount for Tax Id, system verifies if the unit holder has a Tax ID maintained (PAN). If PAN is not specified, system verifies Tax Document in KYC.

The system checks if the current transaction is an initial purchase or a subsequent one - based on the actual transactions carried out by the UH. In the case of an initial purchase, the system allows you to save an IPO transaction even if the UH has not met the KYC requirements.

Note

If no list has been maintained for this transaction, you may still record the KYC list for the transaction as well as the unit holder. If KYC list is not maintained for your installation, sys­tem will consider the documents as submitted by default.

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH.

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH. If any KYC document is received then it can be marked at transaction KYC detail as ‘Received’. However, you should update the UH maintenance screen for the KYC documents received. If the KYC received at transaction level is ‘Yes’ with some KYC documents and all KYC received at UH level is ‘No’, then the system will display a warning message as ‘Transaction All KYC Received cannot be complete if Unit holder KYC is Incomplete’ during save of the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.11.8 Add Info Tab

Click on ‘Add Info’ tab in the Redemption Transaction Detail screen.

 

Other Info Field

Display

The system displays the additional information if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Alphanumeric; 60 Characters; Optional

The system displays the field value.

4.11.9 Fee Payment Tab

Click on ‘Fee Payment’ tab in the Redemption Transaction Detail screen.

 

If you have selected a fund for which transaction entry charges or allocation charges (or both) are applicable, then the following fields are enabled for data entry:

Fee in Fund Base Currency

Numeric; 30 Characters; Optional

Specify the fee in fund base currency details.

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

If a transaction entry charge or transaction time fee is applicable for the fund the transaction time fee equivalent in both fund currency and transaction currency is computed by the system and displayed.

Fee Calculation Basis

Optional

Select the fee calculation basis from the drop-down list. The list displays the following values:

Click ‘Fee Pay Details’ button to specify fee payment details.

You can specify the following values:

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

Payment Mode

Optional

Select the payment mode from the drop-down list. The list displays the following values:

Bank

Alphanumeric; 12 Characters; Optional

Specify the bank details.

Branch

Alphanumeric; 12 Characters; Optional

Specify the branch code.

Cheque Number

Alphanumeric; 16 Characters; Optional

Specify the cheque number.

Cheque Date

Date Format; Optional

Specify the cheque date.

Transfer Branch

Alphanumeric; 12 Characters; Optional

Specify the transfer branch details. Alternatively, you can select the transfer branch details from the option list. The list displays all valid branch code maintained in the system.

Account Type

Optional

Select the type of account from the drop-down list. The list displays the following values:

Account Number

Alphanumeric; 16 Characters; Optional

Specify the account number.

Clearing Date

Date Format; Optional

Specify the clearing date.

Account Holder Name

Alphanumeric; 100 Characters; Optional

Specify the name of the account holder.

IBAN

Alphanumeric; 40 Characters; Optional

Specify the IBAN details.

4.11.10 Certificate Tab

Click Certificate tab in the Redemption Transaction Detail screen.

 

Certificate Required?

Optional

Select if certificate required or not from the drop-down list. The list displays the following values:

If the fund you have chosen is a Certificate Option fund as specified in the Shares Characteristics, and the unit holder has requested for certificates, then choose ‘Yes’ in the Certificate Required field.

Single Certificate?

Optional

Specify whether a single certificate or multiple certificates have been requested, in the Number of Certificates field. If single certificates have been designated for the fund, you cannot specify multiple certificates here.

If you have selected a certificate option fund, then all certificate information fields are enabled. The fields are Certificate Required, Single Certificate, From Issued Balances, and Max Cert Denomination and Min Cert Denomination under Certificate Section.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

Certificate Spillover

Optional

Check this box if certificate spillover is required.

Certificate Denominations/Details

Certificate Denominations

Certificate Lot Size

Display

The system displays the certificate lot size details.

No of Certificates

Display

The system displays the number of certificates.

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select certificate number from the option list. The list displays all valid certificate number maintained in the system.

Units

Numeric; 27 Characters; Optional

Specify the units details.

Partial

Optional

Check this box if partial details to be selected.

4.11.11 Limit Order Tab

Click on ‘Limit Order’ tab in the Redemption Transaction Detail screen.

 

Select the ‘Limit Order for Subscription’ (buy) option in the Type of Transaction field. The Limit Order section is enabled.

Limit Order Type

Optional

Select ‘Price Based’ in the Limit Order Type field. The options available in the drop-down are as follows:

Limit Price

Numeric; 9 Characters; Optional

Specify the price for the limit order, in the Limit Price field. This represents the price equal to or below which the transaction must be put through (for buy orders).

Limit Start and End Date

Date Format; Optional

Specify the period within which the limit order must be executed, by indicating the boundary dates, in the Limit Start Date and Limit End Date fields.

Limit Date

Date Format; Optional

To set up a date-based limit order, specify the following details in the Limit Order section:

4.11.12 Settlement Details Button

Here, you can maintain settlement details only for the multi transactions. Click the ‘Settlement Details’ button to invoke the ‘Settlement Details’ screen.

 

For further details, refer ‘Settlement Details Button’ sub section in ‘IPO Subscription Detail’ section in this user manual.

4.11.12.1 Processing Multi Transactions

To process the outflow transactions, execute the ‘Multiple Transaction Generation’ batch as part of EOD process. While processing multi transactions, settlement will take precedence over the subscription transactions to be generated (with the exception of settlement of residual). Also, while doing settlement or while generating subscription the following will be the precedence order:

The system will either create settlement entries or create subscription transactions as per the multiple transactions. Once all the redemption transactions are allocated and settled, the subscription transactions are generated by a BOD batch. If any of the redemption transaction is not allotted, then the system will not pick up the entire wrapper transaction for settlement. In this case, the subscription transaction is also not created.

Note

4.11.13 Receipt Detail Button

Click on ‘Receipt Detail’ button to invoke Receipt Details screen.

 

You can specify the following details:

Link Transaction Number

Alphanumeric; 16 Characters; Optional

Specify the link transaction number.

Units

Numeric; 22 Characters; Optional

Specify the units details.

Total Units

Display

The system displays the total number of units by clicking ‘Get Units’ button.

4.11.14 Project Allocation Details Button

At this stage, the transaction is ready to be saved. If you wish to see a projected picture of how the transaction would most possibly be allocated, then click the Project Allocation Details button.

You can view Dividend amount for each of the redemption transactions. This amount is the net payment amount payable along with the redemption post WHT and IDS being considered

You can view the projected allocation details only for funds in which the ageing policy is FIFO (first-in, first-out) or Transaction Receipts. If the prices are not available for subscription transactions on the transaction date, the latest available price is picked up for allocation.

For validating dilution levy breach amount, the system does a project allocation for the transaction and then calculates the net amount of the transaction.

When you request the allocation process, the system temporarily saves the transaction into temporary stores in the database and gives it a unique key string. The system then performs a ‘mock’ temporary allocation, and displays the details of the same in the Allocation Projection screen. The following allocation details are displayed:

The following Load Details are displayed during the allocation:

The following Performance Fee Details are displayed during the allocation:

After you have viewed the projected allocation details, click Close button to close the screen.

4.11.15 Allocation Details Button

Clicking ‘Allocation Details’ button, the following screen is displayed:

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.11.16 View Balance Button

Clicking ‘View Balance’ button, ‘Investor Fund Balance’ screen is displayed:

 

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder ID. Alternatively, you can select unit holder ID form the option list.

You can also search for unit holder ID by clicking ‘Find UH’ button.

Click ‘Execute Query’ button to view the following fund balance details:

The system also displays the Total Blocked Amount or Total Holdings in UH Currency.

4.11.16.1 Unit Block Details Button

You can also view financier and fund-wise blocked units and total number of units blocked in the ‘Total Block Units’ screen. You can invoke this screen by clicking the ‘Total Blocked Units’ button in the ’Investor Fund Balance Summary’ screen.

The system displays the following values:

During block transaction, if the financier name is not maintained, then all the records will be categorized and consolidated under financier as ‘Others’.

Note

You will be able to open the subscription /redemption/switch/SI screens from the Client En­quiry Fund Balances screen provided you have the SMS rights to open and transact in those screens.

4.11.16.2 Category-wise Balance Button

You can also view transaction category and unit holder details in the ‘CAT BAL’ screen. You can invoke this screen by clicking the ‘Category-wise Balance’ button in the ‘Investor Fund Balance Summary’ screen.

 

The system displays the following values:

4.11.16.3 Unit Holdings Classification Button

You can view unit holder holdings classification details in ‘Unit Holder Holdings Classification’ screen. You can invoke this screen by clicking the ‘Unit Holdings Classification’ button in the ’Investor Fund Balance Summary’ screen.

 

Unit Holder ID

Display

The system displays the unit holder ID for which holding details will be displayed based on the value selected in ‘Consolidate Enquiry Screen’ (UTSCOINQ).

Fund ID

Display

The system defaults the fund ID for which holding details will be displayed based on the fund that is selected in the ‘Investor Fund Balance Details’ grid.

You need to select only one fund from the Fund Balance Detail grid.

Holding Classification

Display

The system displays the unit classification based on the fund selected.

Total Units

Display

The system displays the total sum of units for the corresponding classification.

Cost

Display

The system displays the total cost of the unit holdings for the classification.

The detail section will be populated with corresponding details as the case of on-shore or off-shore fund

For on-shore fund, the system displays the FEL/ CDSC holdings summary.

For off-shore fund holdings will be grouped into 2 different categories based on the Transaction Currency.

Click ‘View’ button to view the details of the selected unit classification. On click of ‘View’ button Holding Details screen will be launched.

The system displays the units holding and the cost for following classifications:

Clicking ‘Purchase’ button, ‘FCIS Subscription Transaction Detail’ screen is displayed. After specifying the necessary details, save the transaction to purchase the same.

Clicking ‘Redeem’ button, ‘FCIS Redemption Transaction Detail’ screen is displayed. After specifying the necessary details, save the transaction to redeem the same.

Clicking ‘Switch’ button, ‘FCIS Transaction Switch Detail’ screen is displayed. After specifying the necessary details, save the transaction to switch the same.

Clicking ‘New SI’ button, ‘FCIS Standing Instructions Detail’ screen is displayed. After specifying the necessary details, save the standing instruction.

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

Specify Intermediary Details, Override Allocation Loads and Document Details, if necessary.

4.11.17 Transaction Processing Logic for Currency of Expression Funds

The system defaults the UH currency of expression in the ‘Transaction Currency’ field, if available, during transaction capture based on UH and fund combination.

If there is no UH currency of expression maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field. If the transaction is processed, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance (UTDUHCOE). The defaulted currency of expression in the UHCOE maintenance will be as system user.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field (Transaction capture) and if you override this defaulted currency to one of the FPC (from the fund level new) then upon authorization of the transaction FPC will be defaulted as UHCOE at the UHCOE maintenance.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field and if you override this defaulted currency to neither FBC/FPC, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance.

Following are the system behaviour in case there is an unauthorized or a modified and unauthorized UHCOE maintenance:

Case 1: You need to input a transaction when there is an unauthorized UHCOE maintenance. During transaction input there is not UHCOE to be defaulted as the maintenance is still in unauthorized status. Hence as per logic Fund base currency defaults during transaction capture and this fund base currency will not get defaulted to UHCOE maintenance. Once the UHCOE maintenance is authorized then defaulting will happen during transaction capture.

Case 2: Authorized UHCOE is modified which is still in unauthorized status. In this case if you input a transaction, then the new modified UHCOE will get defaulted during transaction input.

4.11.17.1 FX Logic

The FX rate will not be considered between transaction base currency and fund price currency for currency of expression fund transactions if they are same. This is applicable for subscriptions, redemptions and switch (normal and pseudo) transactions.

The system will use the transaction price currency to get the load; and after applying the load, the net amount and gross amount will get calculated in fund price currency and FBC as well. The currency of expression factor is applied to derive values in fund base currency. The net, gross and load amount will be calculated in currency of expression for a currency of expression transaction and using the COE factor the same is stored in fund base currency only. For a transaction placed using one of the fund price currency; in the project allocation/allocation tab, the load amount in fee currency and vat amount in fee currency field will display the value in fund price currency only irrespective of the fee calculation basis value of the transaction.

For currency of expression transactions the exchange rate applied field during transaction capture will be defaulted to ‘1’. If you change it, then while saving, the system will display warning message as ‘This is a currency of expression transaction and exchange rate will be defaulted to 1 by the system’. This message is shown if do not click the ‘Enrich’ button after changing the exchange rate. The amount applied field will show the values in fund base currency.

If you change the exchange rate and click ‘Enrich’ button, then the system default the value to ‘1’ while saving without any warning message.

Note

The rounding precision for fund price currencies will be base price.

If the transactions are posted using fund price currencies then the system computes the load amount, net and gross amount in FBC using the COE factor. The display of these fields is mandatory fields that are to be computed as part of core allocation process. The exchange rate field will show default value as 1 in this case as COE factor is applied.

If there is no price available for the fund price currency during transaction input, the system will use the par value to arrive at the price. While saving the transaction, the system will display an override message as ‘Price not available for the price currency and the system will use the par value for the transaction’. If you continue, then the system will use the par value for processing the transactions. The unit price in project allocation will display FPC price. This logic will be for project allocation but during menu allocation or batch allocation, if the price is still not available, then the transaction will not be allotted.

4.11.17.2 Processing Unit Holder Currency of Expression

You can select Fund Base currency as currency of expression. There will be no restriction in changing/ amending the currency of expression any number of times against an UH and fund combination.You can maintain only one currency as currency of expression for a UH- Fund combination.

If a UH is closed and reopened then the corresponding action will not happen for the unit holder currency of expression maintenance. The UHCOE maintenance will get closed once the UH is closed but you have to manually reopen the currency of expression for the unit holder fund combination. In case, you do not reopen the UHCOE maintenance after UH reopening, and simultaneously input a transaction, then the system will not apply COE defaulting logic at UHCOE maintenance as there is already a record available for reopen.

Note

After maintaining the unit holder currency of expression, if one of the FPC is removed (at the fund level) and that currency is UHCOE for a UH, then defaulting at transaction capture will happen but the price currency/COE logic will not happen for the fund, it will be a case where TBC≠FBC or FPC (this will be a normal cross currency case). At the UHCOE main­tenance this will be operationally controlled.

4.11.17.3 Processing Fund Price Maintenance

The system will validate at the time of fund price capture whether price is being maintained for the Fund in fund price currencies. If it is not maintained. then the system will display warning message as ‘Prices for all currencies are not maintained do you wish to continue?’

The Pre EOD checks ‘Number of Funds for which Fund Price has not been entered’ will be changed to check whether price in FPC have been maintained for the day in the system. This will be mandatory check. If the system does not find the Price in currency of expression, then the transaction entered in currency of expression will not be allotted.

The Units will be allocated using respective currency of expression/ fund price if the transaction is done in currency of expression. If the transaction is done in fund base currency then the allocation will take place by taking the fund price captured in fund base currency. If the transaction is done in a currency which is other than FBC or currency of expression then the allocation of units will be done using prices captured in FBC.

Fluctuation percentage will be applicable for FPC’s as well. For project allocation, the system will take the latest available price and show the project allocation.

In case of menu allocation if the price is not available then the system will not allocate the transactions.

4.11.17.4 NAV Correction impact for fund price currencies

If the NAV is corrected for fund price currency, say, for instance, GBP and the amend transaction is set to Yes; then all the transactions will be corrected with the new NAV price for the fund price currency (GBP). In case the amend transaction is set to No; the new price will not be corrected at transaction level. ‘Reflect in Trading’ field will not be impacted.

4.11.17.5 Currency of expression logic applied during Transactions

Case 1: If transaction base currency is not a part of the fund price currency and UH COE is not maintained

If the transaction is done in a transaction currency (TBC) other than the fund base currency and this currency is not present in the list of fund price currencies allowed for the fund, then the fund base currency will be defaulted as the unit holder’s currency of expression and for this transaction; FBC price will be applied. For this transaction FX has to be applied to convert TBC to FBC. This logic is applied to all the transaction Types, specially for Subscription transaction.

Case 2: Transaction Currency is part of the Fund Price Currency and UHCOE is not maintained

In case there is no UH COE maintained for a Fund and when an investor transacts in a transaction currency (TBC) which is one of the allowed fund price currencies (FPC) for the fund or FBC, then this transaction currency will be added as the Unit holder’s currency of expression for this fund. Transactions should not apply FX if Transaction Currency is one of the Fund's price currency or FBC.

Post the transaction authorization, the fund price currency/FBC has to be defaulted as UH preferred currencies at the UHCOE maintenance. (Post authorization user will not be able to amend the TBC hence defaulting will be post authorization).

Case 3: Transaction Currency is part of the Fund Price Currency and UHCOE is maintained

If Transaction base currency is other than the Unit holder’s currency of expression and the Unit Holder already has a UH COE for this fund, then while saving, the system will display warning message as ‘The transaction currency is not the currency of expression for the unit holder’.

UHCOE = FPC and TBC≠UHCOE

Note

The bulk and light weight screen will not be impacted with new any new fields but the val­idations pertaining to COE will be applied (UHCOE defaulting logic if the transaction is done for the first time), for light weight screen as the transaction currency is defaulted to Fund base currency; fund base currency will be defaulted as UHCOE). If the UHCOE is maintained for a UH-Fund combination and transaction is placed through light weight screen then UHCOE will be defaulted as Transaction currency. Light weight screen will al­low transaction currency to be in fund base currency (FBC) or fund price currency (FPC) for COE funds and if the transaction is done in FPC for the first time- fund price currency will be defaulted in the UTDUHCOE maintenance. Also If the UH is transacting through light weight screen subsequently and if UTDUHCOE is already maintained then the UH­COE will be defaulted as Transaction currency.

4.11.17.6 System logic to derive the Price Currency

The system will derive the applicable fund price currency for currency of expression fund transactions as follows:

If TBC = fund base currency, then price currency will be FBC itself. No FX will be required. This is applicable for subscription, redemption and switch transactions.

When a trade is placed in a currency (TBC) that is the allowed fund price currency for the fund then Price currency will be respective fund price currency. No FX will be required. This is applicable for Subscription, Redemption and Switch transactions. (TBC = FPC then price CCY will be FPC)

When a trade is placed in a currency that is neither the fund base currency nor an allowed fund price currency for the fund, Price Currency will be FBC. FX will be required between Transaction Currency and FBC. This is applicable for Subscription and redemptions. (TBC ≠FBC or FPC; then Price CCY will be FBC).

4.11.17.7 Switch Logic for currency of expression

The Price Currency of SWITCH OUT leg will be used as Transaction Currency for SWITCH In Leg transaction and the SWITCH In leg Transaction amount will be Settlement Amount of OUT leg equivalent of Switch out Price currency. This is applicable only for currency of expression and non currency of expression fund switch transactions.

4.12 Redemption Transaction Summary

This section contains the following topics:

4.12.1 Retrieving a Record in Redemption Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS Redemption Transaction Summary’ screen by typing ‘UTSTXN03/ UTSTRA03’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

Note

The status field in the Records pane of the summary screen displays the bulk operation results.

Example:

You can search the record for Fund ID by using the combination of % and alphanumeric value as follows:-

4.12.2 Editing Redemption Transaction Record

You can modify the details of FCIS Redemption Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Redemption Transaction Detail screen is closed and the changes made are reflected in the FCIS Redemption Transaction Summary screen.

4.12.3 Viewing Redemption Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Redemption Transaction Summary screen as follows:

4.12.4 Deleting Redemption Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.12.5 Authorizing Redemption Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.12.6 Amending Redemption Transaction Record

After a FCIS Redemption Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.12.7 Authorizing Amended FCIS Redemption Transaction Record

An amended FCIS Redemption Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.13 Redemption Confirmation

This section contains the following topic:

4.13.1 Invoking Redemption Confirmation Screen

You can confirm redemption transaction using ‘Confirm Redemption Detail’ screen. You can invoke this screen by typing ‘UTDCNRED’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

 

You can specify the following details:

Unit Holder ID

Alphanumeric; 12 Characters; Optional

Specify the unit holder ID.

Confirm All

Optional

Select if redemption transaction is confirmed or not from the drop-down list. The list displays the following values:

Clicking ‘Yes’ option, the system will clear the transaction details irrespective of trades chosen individually for confirmation or not. That is, if ‘Process’ button is clicked with ‘Confirm All’ option is ‘Yes’ then all the trades pertaining to the selected criteria will be confirmed irrespective of whether trades have been individually selected or not.

Fund ID

Alphanumeric; 6 Characters; Optional

Specify the fund ID. Alternatively, you can select the fund ID from the option list. The list displays all the valid fund IDs maintained in the system.

Fund Name

Display

The system displays the fund name for the selected fund ID.

AMC / Agent Code

Alphanumeric; 12 Characters; Optional

Specify the AMC or agent code. Alternatively, you can select the AMC or agent code from the option list. The list displays all the valid AMC or agent codes maintained in the system.

Legal Entity

Alphanumeric; 6 Characters; Optional

Specify the legal entity. Alternatively, you can select legal entity from the option list. The list displays all the valid legal entity code maintained in the system.

Fund Family

Alphanumeric; 6 Characters; Mandatory

Specify the fund family details. Alternatively, you can select fund family from the option list. The list displays all the valid fund family code maintained in the system.

ISIN Code

Display

The system displays ISIN code for the selected fund ID.

Settlement Date

Date Format; Optional

Select the settlement date from the adjoining calendar.

Dealing Date

Date Format; Optional

Select the dealing date from the adjoining calendar.

Settlement Due Date

Date Format; Optional

Select the settlement due date from the adjoining calendar.

Paid Date

Date Format; Optional

Select the paid date from the adjoining calendar.

4.13.2 Show Details Button

Clicking ‘Show Details’ button, the system will display the following details:

4.13.3 Process Button

if ‘Process’ button is clicked with ‘Confirm All’ option is ‘Yes’ then all the trades pertaining to the selected criteria will be confirmed irrespective of whether trades have been individually selected or not. The system will display a confirmation message as ‘Choosing this option will pick all the transactions matching the criteria for processing. Do you want to continue?’

4.13.4 View Error Log Button

Clicking ‘View Error Log’ button, the following window is displayed:

 

The system will persist the error and the failed records will be shown along with the error description. The following values are displayed:

The following types of errors will be considered:

If entered confirmation date is greater than date allotted and confirmation lag, then the system will display an error message as ‘Confirmation date is greater than allowed limit’.

4.14 Early Redemption Detail

This section contains the following topics:

4.14.1 Invoking Early Redemption Detail Screen

You can maintain early redemption details using ‘Early Redemption Detail’ screen. You can invoke this screen by typing ‘UTDERRED’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

 

You can specify the following details:

Fund ID

Alphanumeric; 6 Characters; Optional

Specify the fund ID. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Transaction Date

Date Format; Optional

Select the transaction date from the adjoining calendar.

After specifying the necessary details, click ‘Show Records’ button. The system displays the following transaction details:

4.15 Transaction Switch Detail

This section contains the following topics:

4.15.1 Invoking Transaction Switch Detail Screen

Enter a switch transaction request into the system in the following sequence of events:

Invoke the ‘FCIS Transaction Switch Detail’ screen by typing ‘UTDTXN04’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for switch transactions is displayed, with all the default information. Select 'New' from the Actions menu in the Application tool bar or click new icon to enter the details of the Switch Transaction.

 

In this screen, you can maintain the following details:

Client Information

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder who has requested the transaction, in the Client Information section. Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit Holder field.

You can query unit holder ID by clicking ‘Find UH’ button.

You must select a CIF or unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

When you specify the unit holder,

The funds in which the specified unit holder can transact are displayed in the Fund drop down list.

The default brokers maintained for the specified unit holder that have not been disabled as on the transaction date, are displayed by default in the Broker Details Section of the screen.

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

To Fund ID

Alphanumeric; 6 Characters; Optional

Specify the To fund ID. Alternatively, you can select To fund ID from the option list. The list displays all valid To fund ID maintained in the system.

Order Received Date

Date Format; Optional

Specify the order received date.

Transaction Date

Date Format; Mandatory

The transaction date is reckoned to be the application date by default. You can alter this and specify any date that is not designated as a holiday in the system. If you do specify a holiday, the system prompts you to specify a different date.

If you specify an earlier date, the fund that you choose for the transaction must be one for which backdating of transactions is allowed in the Transaction Processing Rules. The specified earlier date must also be within the backdating limit, as specified for the fund in the Transaction Processing Rules.

If the unit holder account has a stop instruction (i.e., is frozen), then you can only input the transaction if the transaction date is ahead of the Stop Account Release Date specified in the account profile.

Transaction Category

Alphanumeric; 1 Character; Optional

Specify the type of transaction. Alternatively, you can select transaction category from the option list. The list displays all valid transaction category code maintained in the system.

Description

Display

The system displays the description for the selected transaction category.

Transaction Information

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction in the Reference Number field. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the transaction currency. Alternatively, you can select transaction currency from the option list. The list displays all transaction currency code maintained in the system.

Transaction Type

Optional

Select the type of switch transaction requested by the unitholder from the drop-down list. The list displays the following values:

In case of normal switch transaction, the following sequence of events occurs:

In case of pseudo switch transaction, the following fields will be displayed:

Bed and Breakfast switch means switching within the same fund i.e. if the ‘Switch from’ fund and the ‘Switch to’ fund in a switch transaction are same. In case of Band B switch, the following sequence of events occurs:

As part of EOD batch, amount based subscription leg transaction is generated once the allocation of redemption leg is through and it is settled. B & B transaction processing and allocation is similar to that of the pseudo switch transaction type. The settlement amount in fund base currency of the redemption transaction will be used as the transaction currency amount for the subscription leg. The transaction currency for the subscription leg will be the fund base currency.

Select the transaction type. In case for a particular transaction type restriction is ‘Not Applicable’, then the system will display an error message as ‘STOPACCOUNT is issued for ‘Transaction Type’ to this Unit Holder’.

Note

Order Received Time (HH24:MI)

Time Format; Mandatory

Specify the order received time.

Payment Mode

Alphanumeric; 2 Characters; Optional

Specify the payment mode. Alternatively, you can select payment mode from the option list. The list displays the valid payment mode maintained in the system.

Payment Mode Description

Display

The system displays the payment mode description.

Deriving the order received date and time

The system will validate the Fund cut off based on the Order received time and not the actual time the Transaction is captured in the system. The transaction date will be derived by the system based on these two fields. For instance, if the Fund Cut off is 14.00 hrs at a Fund level and the transaction is captured at 15.00 hrs in the system with the Order Received time as 13.00 then the system should validate the time maintained at Order Received time and not the time the transaction is actually captured. This will be considered as the same day transaction.

If all the below mentioned transactions are captured on 15-Oct-2012 at 16:00 hrs then the transaction dates will be derived as detailed below. In case the transaction date is amended then the system has to consider the amended transaction date. Post authorisation of the transaction, you cannot amend order received date and time.

Fund Cut off

Order Received Date

Order Received time

Transaction Date

14:00

15-Oct-2012

13:50

15-Oct-2012

14:00

15-Oct-2012

14:10

16-Oct-2012

14:00

14-Oct-2012

13:25

14-Oct-2012

14:00

14-Oct-2012

15:15

15-Oct-2012

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Amount Applied

Numeric; 27 Characters; Optional

Specify the amount applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 27 Characters; Optional

Specify the percent applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

On click of ‘Enrich Transaction’ button all the header fields will be disabled. Clicking ‘Enrich Transaction’ button during the transaction input, the system will remove all the entered details except the header data entered and re-open all the fields to capture new transaction.

Click ‘Reset Transaction’ button to reset the entire transaction during transaction input, modification and amendment.

For transaction modification/amendment, you can query the transaction and on clicking ‘Reset Transaction’ button, all the transaction details can be modified without changing the transaction number.

For any modification/amendment in any of the primary field including Fund ID or Transaction Date, you need to click ‘Reset Transaction’ button. Using this option, the system will clear all the entered details except the header data entered and re-open all the fields to capture new details.

The reset function does clearing of all the data with the same transaction number. The system will display an override message. Hence all the data needs to be provided again if reset is clicked.

The following primary fields will be enabled for modification and Amendment of the transaction:

For any change/ modification or amendment in the above primary fields in transaction screens, system will re-populate the transaction screen and linked dependent fields details on enrich of the transaction.

Both the ‘From’ and ‘To’ fund IDs of Switch Transaction will be enabled for modification and amendment.

During transaction input/modification or amendment, if you override the details, system will retain the user override data for transaction entry/save. However, post overriding the details/value if you change any of the primary fields, the system will re-populate the transaction screen with latest details.

The linked dependent details will include Settlement Date, Settlement Due Date, Price Date, Load details and Dealing Date.

The system will default the Settlement date/due date, Price date, dealing date on enrich/save of the transaction only if the previous calendar year is maintained in the system.

Note

4.15.2 UH and Fund Tab

Click UH and Fund tab in FCIS Transaction Switch Detail screen.

 

CIF Number

Alphanumeric; 12 Characters; Optional

The system displays the CIF number based on the unit holder ID selected. However, you can amend this value.

Unit Holder Name

Display

The system displays the unit holder name for the selected unit holder ID.

Click ‘UH Signature’ button to upload the image.

Click UH Deals button to view the details of all the deals set up for the unit holder. Enter the relevant search criteria in the Find Options screen. The system will display the records that match the search criteria you have specified.

Fund Details

From Fund Details

Price Basis

Alphanumeric; 10 Characters; Optional

Specify the price basis details. Alternatively, you can select price basis from the option list. The list displays all valid price basis maintained in the system.

From Price Date

Date Format; Optional

Specify the from price date.

Dealing Date

Date Format; Optional

By default, the dealing date is derived based on the dealing date maintained for the fund in the Specific Fund Price Date Setup screen. The date displayed here can be altered, if required, and you can specify the requisite dealing date. Dealing date will not be displayed on the screen if it is not maintained for a fund or the fund is not a specific price date fund. System will default the transaction date as the dealing date.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the dealing date from the maintenance.

Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details on maintaining alternate trade cycles for a fund

Fund ISIN

Alphanumeric; 25 Characters; Optional

Specify the Fund ISIN code. Alternatively, you can select fund ISIN code from the option list. The list displays all valid fund ISIN code maintained in the system.

If you have specified fund ID, then the system displays the fund ISIN code and vice versa.

Fund Name Short

Display

The system displays the short fund name for the selected fund ID.

Fund Base Currency

Display

The system displays the fund base currency.

From Price Currency

Display

The system displays the from price base currency.

To Fund Details

Switch in Price Basis

Alphanumeric; 10 Characters; Optional

Specify the Switch in price basis details. Alternatively, you can select switch in price basis from the option list. The list displays all valid switch in price basis maintained in the system.

Switch in Price Date

Date Format; Optional

Specify the switch in price date.

Switch in Dealing Date

Date Format; Optional

Specify the switch in dealing date.

To ISIN Code

Alphanumeric; 25 Characters; Optional

Specify the To ISIN code. Alternatively, you can select To ISIN code from the option list. The list displays all valid To ISIN code maintained in the system.

To Fund Name Short

Display

The system displays the short fund name.

To Fund Base Currency

Display

The system displays the To fund base currency.

To Price Currency

Display

The system displays the To price currency.

Pseudo Switch Details

Subscription Fund ID

Alphanumeric; 6 Characters; Optional

Specify the subscription fund ID. Alternatively, you can select subscription fund ID from the option list. The list displays all valid subscription fund ID maintained in the system.

Subscription Price Basis

Alphanumeric; 10 Characters; Optional

Specify the subscription price basis. Alternatively, you can select subscription price basis from the option list. The list displays all valid subscription price basis maintained in the system.

Subscription Price Date

Date Format; Optional

Specify the subscription price date.

Subscription Settlement Date

Date Format; Optional

Specify the subscription settlement date.

Subscription Fund Base Currency

Display

The system displays Subscription Fund Base Currency details.

Subscription Fund Name Short

Display

The system displays Subscription Short Fund Name.

Subscription ISIN Code

Alphanumeric; 25 Characters; Optional

Specify the subscription ISIN code. Alternatively, you can select subscription ISIN code from the option list. The list displays all valid subscription ISIN code maintained in the system.

Subscription Price Currency

Display

The system displays Subscription Price Currency details.

Currency of Expression Transaction

Optional

Select the currency of Expression transaction status from the drop-down list. The list displays the following values:

Subscription Transaction Date

Display

The system displays Subscription Transaction Date.

4.15.3 Exchange Details Tab

Click Exchange Details tab in the Transaction Switch Detail screen.

You can specify the following details:

Exchange Rate Source

Alphanumeric; 6 Characters; Mandatory

Specify the exchange rate source. Alternatively, you can select exchange rate source from the option list. The list displays all valid Exchange Rate Source maintained in the system.

Amount In Fund Base Currency

Numeric; 18 Characters; Optional

Specify the amount in fund base currency.

Exchange Rate Applied

Numeric; 21 Characters; Optional

Specify the applied exchange rate.

Override Exchange Rate?

Optional

Select if exchange rate applied has to be overridden from the drop-down list. The list displays the following values;

FX Deal Date

Date Format; Optional

Specify the FX deal date.

FX Value Date

Date Format; Optional

Specify the FX value date.

Switch-In Exchange Rate Applied

Numeric; 21 Characters; Optional

Specify the switch-in exchange rate applied.

Override Switch-in Exchange Rate

Optional

Select if switch-in exchange rate should be overridden or not from the drop-down list. The list displays the following values:

Switch-in Exchange Rate Source

Alphanumeric; 12 Characters; Optional

Specify the switch-in exchange rate source.

Subscription Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the subscription exchange rate source.

Exchange Rate Applied

Numeric; 21 Characters; Optional

Specify the exchange rate applied.

Override Exchange Rate

Optional

Select if exchange rate should be overridden or not from the drop-down list. The list displays the following values:

Overridden Exchange Rate

Numeric; 21 Characters; Optional

Specify the overridden exchange rate applied.

FX Deal Date

Date Format; Optional

Specify the FX deal date.

FX Value Date

Date Format; Optional

Specify the FX value date.

After specifying all the necessary details, click ‘Calculate’ button to calculate the exchange details. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Override Exchange Rate field.

4.15.4 Other Details Tab

Click on ‘Other Details’ tab in the FCIS Transaction Switch Detail screen.

You can specify the following details:

Auto Clear Provisional Balance

Optional

Select ‘Yes’ option from drop-down list to indicate that 100% outflow transaction should include provisionally allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the transaction value is ‘100’.

Auto Clear Reinvestments

Optional

Select if reinvestment details should be automatically cleared or not from the drop-down list. The list displays the following values:

Reversal Code

Display

The system displays the reversal code.

This field is only available during transaction amendment, and you can use it to capture the appropriate rejection code, if any, for the amendment. The codes available in the option list are specific to the transaction type being amended.

KIID Received?

Optional

Select if the transaction is KIID compliant or not from the drop-down list. The list displays the following values:

The system will default the KIID compliant at the transaction level upon the selection of the Unitholder and Fund in the transaction screens. If the ‘UCITS Fund’ at the Fund level is ‘Yes’ and the UH mapping to the Fund in the ‘UH KIID Compliance’ tab is ‘NO’ then at the transaction level, the system will default the ‘KIID Complaint’ to ‘No’.

If the KIID Received is set to ‘No’, the system display an error message while saving the transaction as ‘The Unit holder has not received the KIID’.

If the flag is set to ‘YES’ there will be no error message and treated as if the UH has received the KIID. The system will always look at the latest UCITS fund mapping maintained at the UH level.

If the transaction is being done in a fund which is not a UCITS Fund then the field KIID received at transaction level will be defaulted to Blank. You cannot change this option to either a Yes or No at the transactions level if it is not a UCITS Fund.

The business user can change the KIID Compliant flag at the transaction from ‘No’ to ‘Yes’ and proceed with the transaction capture but visa versa is not possible. The record at the Unit Holder level will however not get updated. You will have to manually update the same.

In case of backdated transactions, if transaction date is less than effective date, system will default the KIID Compliant field to ‘No’ and then you need to manually override it.

Short Trade Units

Numeric; 27 Characters; Optional

Specify the short trade units.

If the unit holder is nominee account, only then system will allow you to capture the short trade units.

Applicable short trade units will be taken for applying penalty.

If short trade units is not entered, then the transaction allocation will follow the normal allocation process.

Units Classification

Alphanumeric; 1 Character; Optional

Specify the units classification code. Alternatively, you can select units classification code from the option list. The list displays valid unit classification code maintained in the system.

Note

As part of corporate action for merger, split and reverse split, if both from fund and to fund is CDSC fund with ‘USERMNTFIFO’ ageing Logic, then movement of unit holdings will be in same unit classification bucket.

Units Classification Description

Display

The system displays the description for the selected units classification code.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

Settlement Date

Date Format; Optional

Specify the settlement date.

Base Cost

Numeric; 15 Characters; Optional

Specify the base cost details.

Cancel Instruction

Optional

Select the cancel instruction from the drop-down list. The list displays the following values:

You can use this field to indicate whether standing instructions defined in respect of a unit holder, in the selected fund, are to be cancelled. If you select this option, all standing instructions for the transaction is cancelled, including those that are to be generated after an automatic redemption occurs. Select the ‘Standing Instruction’ option in this field to indicate cancellation of standing instructions.

If this option has been chosen in the General Operating Rules for the fund, the automatic redemption process generates redemption transactions for unit holders in the fund, with the ‘Cancel Instruction’ option automatically set.

If this option has been set for the transaction in this field, the End of Day process cancels all standing instructions (irrespective of the transaction type) for the unit holder in the fund after the outflow transactions (redemption, switch and transfer) involving the unit holder have been allocated for the day.

Note

Reversal or amendment of an outflow transaction for which Cancel Instruction has been set to ‘Standing Instruction’, would re-instate the standing instructions.

Payment Allowed

Optional

Select if payment allowed is or not from the drop-down list. The list displays the following values:

Retain Ageing

Optional

Select if ageing is retained or not from the drop-down list. The list displays the following values:

Age out Preference

Alphanumeric; 1 Character; Optional

Specify the age out preference from which we need to preferably redeem the units during outflow and is applicable for Redemption, Switch and Transfer screens. Alternatively, you can select age out preference from the option list. The list displays all valid age out preference code maintained in the system.

Based on the ‘Age out preference’ selection, the system will age out the transactions during outflow. If there is no sufficient balance in the respective buckets, then the system will age out the transactions from other buckets based on fund rule ageing logic.

The system will consider the following parameter to age out onshore funds based on ‘USERMNTFIFO’ ageing logic:

Age out Preference Description

Display

The system displays the description for the selected age out preference code.

Gross or Net

Optional

Select if gross or net has to be selected from the drop-down list. The list displays the following values:

Communication Mode

Mandatory

Select the mode of communication from the drop-down list. Alternatively, you can select communication mode from the option list. The list displays all valid communication mode maintained in the system.

Delivery Option

Optional

Select the delivery option from the drop-down list. The list displays the following values:

Click ‘Delivery Details’ button to specify the delivery details.

For further information on delivery details, refer ‘Transaction Tab’ sub section in ‘IPO Subscription Detail’ section in this User Manual.

In case of Pseudo switch between equity funds and money funds, the system will perform the following logic for CDSC load computation:

CDSC Computation Logic

 

From units

To units

Switch out Leg (PS-03)

Switch in Leg (PS-02)

Case 1

Equity Fund CDSC units

Equity Fund FEL units

Invalid combina­tion. Will be restricted at the screen level

Invalid combination. Will be restricted at the screen level

Case 2

Equity Fund CDSC units

Equity Fund CDSC units

No CDSC fee will be applied on switch out leg.

CDSC ageing should be car­ried forward. Retain ageing flag will be turned on to cater this requirement.

Switch fee on switch-in leg

Case 3

Equity Fund CDSC units

MMF FEL units

CDSC fee on switch-out leg

No switch fee on switch-in leg

Case 4

Equity Fund FEL units

Equity Fund FEL units

No CDSC Fee

Switch fee on switch-in leg

Case 5

Equity Fund FEL units

Equity Fund CDSC units

Invalid combina­tion .will be restricted at screen level

 

Case 6

Equity Fund FEL units

MMF FEL units

No CDSC Fee

No switch fee on switch-in leg

Case 7

MMF FEL units

Equity Fund FEL units

No CDSC Fee

Switch fee on switch-in leg

Case 8

MMF FEL units

Equity Fund CDSC units

No CDSC Fee

No switch fee on switch-in leg

Case 9

MMF FEL units

MMF FEL units

No CDSC Fee

No switch fee on switch-in leg

 

4.15.5 Intermediary Tab

Click on ‘Intermediary’ tab in the FCIS Transaction Switch Detail screen.

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity.

Transaction Intermediary Details

Entity Type

Alphanumeric; 1 Character; Mandatory

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Mandatory

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the broker is displayed. However, you can amend this value.

Parent Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the parent broker for the selected broker is displayed. However, you can amend this value.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Mandatory

Select the from or to leg details from the drop-down list. The list displays the following values:

4.15.6 Load Override Tab

Click on ‘Load Override’ tab in the FCIS Transaction Switch Detail screen.

 

In this section, you can override or alter the value of any load (including derived loads, if any) mapped to the selected fund and applicable for the transaction type, which is to be computed at the time of allocation. The frequency of computation for such loads would be "allocation".

This section is only enabled for funds that have allocation time loads mapped to them as applicable for the transaction type.

If you click ‘Load Override Details’ button, the system defaults the load details. If you do not click this button, then the system will not default even if the fund has load. In this case, load will get computed during allocation only.

Campaign Level

Optional

Select the campaign level from the drop-down list. The list displays the following values:

By default, campaign code will be selected.

Campaign Group or Code

Alphanumeric; 10 Characters; Optional

Specify the campaign group or code to show the result based on Campaign Level selected. Alternatively, you can select campaign code from the option list. The list displays all valid campaign code maintained in the campaign maintenance.

While saving the transaction, if you have selected Campaign Level as ‘Campaign Group’ and Campaign Group is mentioned in Campaign Code option list, then the system will evaluate the best rate for investor during save of transaction and will tag the campaign against the transaction.

If campaign Level is ‘Campaign Code’, then the system will tag the campaign while saving the transaction.

You can link the campaign to the subscription and switch transaction type of standing instruction. Specify the campaign to be mapped. You can also select the campaign code from the option list.

Note

Campaign is applicable only for subscription /Switch screens only.

Load Override Details

Click ‘Load Override Details’ button to view Load Override details.

Load Override Details

Load ID

Display

The ID of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The load ID is displayed as a link. To view details of the load, click the ID link.

If a derived load has been mapped, it is also displayed here and can be overridden.

Load Details

Display

The system displays the load details.

Load Description

Display

The description of the allocation time load that has been mapped to the fund for the transaction type is displayed here.

Group ID

Display

The system displays the group ID.

Amount Percent

Display

The type of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The ‘type’ of the load refers to the base value upon which the load is applied. There are two possible types – amount-based loads, and percentage-based loads.

If the client country option ‘NETUNALLOTEDAMT’ is set to true for your bank, then the system will match the units to be redeemed with the unit holder’s current balance minus the un-allotted switches (if any). If the transaction value exceeds the balance available, the system will throw up an error message. It will not save the transaction.

For transactions by gross amount, a transaction value that exceeds the Minimum Amount for Tax ID that has been specified in the fund rules for either the switched-in or switched-out fund, the system validates the availability of the PAN Number in the unit holder account profile. If the PAN Number has not been specified in the profile, you must enter a transaction value that does not exceed the Minimum Amount for Tax ID value, or make a change to the unit holder account and specify the PAN Number, and then attempt to input the transaction.

If specified in the General Operating Rules for the fund, the End of Day processes perform the minimum holdings validation, by picking up all allocated transactions during the business day and grouping according to CIF-level or unit holder-level, as indicated in the General Operating Rules. During this, the system validates whether the current holdings balance of the investor either equals or exceeds the minimum holdings balance specified in the General Operating Rules.

Campaign Code

The system displays the campaign code.

Campaign Load ID

The system displays the campaign load ID.

Change type

Display

The system displays the change type.

When you override or alter an allocation time load at the time of entering a transaction, you can effect the change in any of the following ways:

Change Value

Display

The system displays the change value details.

Campaign Code

Display

The system displays the campaign code.

Campaign Load ID

Display

The system displays the campaign load ID.

Project Return Value

The System populates the return value from the load setup.

If the UH Deal maintained is same for Unit Holder, Load and Fund Setup then overridden value from UH Deal is displayed.

If there are criteria based loans in UT transactions, the criteria is evaluated and only loads applicable for the transaction is displayed.

You can view the applicable loads and projected return values by clicking ‘Enrich Transaction’ in the transaction screen.

The system uses the projected return value for load amount computation and also to compute the net amount to AMC while generating GO

In LEP transactions, if there are criteria based loads, the criteria is evaluated during UT transaction generation and it will be used during allocation.

Derived Load Override Details

The system displays the following values:

4.15.7 KYC and Document Tab

Click on ‘KYC and Document’ tab in the FCIS Transaction Switch Detail screen.

KYC Transaction Details

Requested

Mandatory

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Mandatory

Specify the list of KYC documents required for the unit holder.

Received

Mandatory

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Mandatory

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

KYC Received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH.

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH. If any KYC document is received then it can be marked at transaction KYC detail as ‘Received’. However, you should update the UH maintenance screen for the KYC documents received. If the KYC received at transaction level is ‘Yes’ with some KYC documents and all KYC received at UH level is ‘No’, then the system will display a warning message as ‘Transaction All KYC Received cannot be complete if Unit holder KYC is Incomplete’ during save of the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.15.8 Add Info Tab

Click on ‘Add Info’ tab in the FCIS Transaction Switch Detail screen.

 

Other Info Field

Display

The system displays the additional information if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Display

The system displays the field value.

4.15.9 Fee Payment Details Tab

Click on ‘Fee Payment Details’ tab in the FCIS Transaction Switch Detail screen.

 

If you have selected a fund for which transaction entry charges or allocation charges (or both) are applicable, then the following fields are enabled for data entry:

Payment Mode

Optional

Select the mode of payment from the drop-down list. The list displays the following values:

Fee Payment Details

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

If a transaction entry charge or transaction time fee is applicable for the fund the transaction time fee equivalent in both fund currency and transaction currency is computed by the system and displayed.

Branch Code

Alphanumeric; 12 Characters; Optional

Specify the branch code. Alternatively, you can select the branch code from the option list. The list displays all valid branch code maintained in the system.

Pledgee Branch

Alphanumeric; 20 Characters; Optional

Specify the pledgee branch code.

Check Number

Alphanumeric; 16 Characters; Optional

Specify the cheque number.

Check Date

Date Format; Optional

Specify the cheque date.

Fee in Fund Base Currency

Alphanumeric; 3 Characters; Optional

Specify the fee in fund base currency details.

IBAN

Alphanumeric; 40 Characters; Optional

Specify the IBAN details.

Account Currency

Numeric; 30 Characters; Optional

Specify the account currency details.

Pledgee Bank

Alphanumeric; 12 Characters; Optional

Specify the pledgee bank details.

Account Type

Optional

Select the type of account from the drop-down list. The list displays the following values:

Account Number

Alphanumeric; 16 Characters; Optional

Specify the account number.

Clearing Date

Date Format; Optional

Specify the clearing date.

Account Holder Name

Alphanumeric; 100 Characters; Optional

Specify the name of the account holder.

4.15.10 Switch Overrides Tab

Click on ‘Switch Overrides’ tab in the FCIS Transaction Switch Detail screen.

 

You can specify the following details:

Campaign Level

Optional

Select the campaign level from the drop-down list. The list displays the following values:

By default, campaign code will be selected.

Campaign Group or Code

Alphanumeric; 10 Characters; Optional

Specify the campaign group or code to show the result based on Campaign Level selected. Alternatively, you can select campaign code from the option list. The list displays all valid campaign code maintained in the campaign maintenance.

While saving the transaction, if you have selected Campaign Level as ‘Campaign Group’ and Campaign Group is mentioned in Campaign Code option list, then the system will evaluate the best rate for investor during save of transaction and will tag the campaign against the transaction.

If campaign Level is ‘Campaign Code’, then the system will tag the campaign while saving the transaction.

You can link the campaign to the subscription and switch transaction type of standing instruction. Specify the campaign to be mapped. You can also select the campaign code from the option list.

Note

Campaign is applicable only for subscription /Switch screens only.

Switch Load Override

Click ‘Switch Load Override’ button to view Load Override details.

Switch In Fund Load Override Details

Load ID

Display

The ID of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The load ID is displayed as a link. To view details of the load, click the ID link.

If a derived load has been mapped, it is also displayed here and can be overridden.

Load Description

Display

The description of the allocation time load that has been mapped to the fund for the transaction type is displayed here.

Load Type

Display

The system displays the load type.

Group ID

The system displays the group ID.

Change type

Display

The system displays the change type.

When you override or alter an allocation time load at the time of entering a transaction, you can effect the change in any of the following ways:

Change Value

Display

The system displays the change value details.

Campaign Code

Display

The system displays the campaign code.

Campaign Load ID

Display

The system displays the campaign load ID.

Switch In Fund Derived Load Override Details

The system displays the following values:

 

4.15.11 Certificate Tab

Click on the Certificate tab in the FCIS Transaction Switch Detail screen.

 

From Flag

Optional

Select the From or To flag from the drop-down list. The list displays the following values:

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Single Certificate?

Optional

Select whether a single certificate or multiple certificates have been requested from the drop-down list. The list displays the following values:

If single certificates have been designated for the fund, you cannot specify multiple certificates here.

If you have selected a certificate option fund, then all certificate information fields are enabled. The fields are Certificate Required, Single Certificate, From Issued Balances, and Max Cert Denomination and Min Cert Denomination under Certificate Section.

Certificate SpillOver

Optional

Check this box to enable certificate spillover status.

Certificate Denominations/Details

Certificate Details

Certificate Number

Numeric; 10 Characters; Mandatory

Specify the certificate number. Alternatively, you can select certificate number from the option list. The list displays all valid certificate number maintained in the system.

No of Units

Numeric; 27 Characters; Optional

Specify the units details.

Partial

Optional

Check this box if partial details to be selected.

Certificate Denominations

Certificate Lot Size

Display

The system displays the certificate lot size details.

No of Certificates

Display

The system displays the number of certificates.

4.15.12 Document Details Button

Click ‘Document Details’ button to invoke ‘Document Details’ window

 

You can specify the following details:

Document Details

Document ID

Alphanumeric; 25 Characters; Optional

Specify the document ID.

Document Description

Alphanumeric; 255 Characters; Optional

Specify the document description for the selected document ID.

Document Type

Alphanumeric; 4 Characters; Optional

Specify the document type.

4.15.13 Receipt Detail Button

Click on ‘Receipt Detail’ button to invoke Receipt Detail screen.

 

You can specify the following details:

Transaction Receipt Details

Link Transaction Number

Alphanumeric; 16 Characters; Optional

Specify the link transaction number.

Units

Numeric; 22 Characters; Optional

Specify the units details.

Total Units

Display

The system displays the total number of units by clicking ‘Get Units’ button.

 

4.15.14 Settlement Details Button

Here, you can maintain settlement details only for the multi transactions. Click the ‘Settlement Details’ button to invoke the ‘Settlement Details’ screen.

 

For further details, refer ‘Settlement Details Button’ sub section in ‘IPO Subscription Detail’ section in this user manual.

4.15.14.1 Processing Multi Transactions

To process the outflow transactions, execute the ‘Multiple Transaction Generation’ batch as part of EOD process. While processing multi transactions, settlement will take precedence over the subscription transactions to be generated (with the exception of settlement of residual). Also, while doing settlement or while generating subscription the following will be the precedence order:

The system will either create settlement entries or create subscription transactions as per the multiple transactions. Once all the redemption transactions are allocated and settled, the subscription transactions are generated by a BOD batch. If any of the redemption transaction is not allotted, then the system will not pick up the entire wrapper transaction for settlement. In this case, the subscription transaction is also not created.

Note

4.15.15 Project Allocation Details Button

At this stage, the transaction is ready to be saved. If you wish to see a projected picture of how the transaction would most possibly be allocated, then click the Project Allocation Details button.

You can view Dividend amount for each of the redemption transactions. This amount is the net payment amount payable along with the redemption post WHT and IDS being considered

You can view the projected allocation details only for funds in which the ageing policy is FIFO (first-in, first-out) or Transaction Receipts. If the prices are not available for subscription transactions on the transaction date, the latest available price is picked up for allocation.

For validating dilution levy breach amount, the system does a project allocation for the transaction and then calculates the net amount of the transaction.

When you request the allocation process, the system temporarily saves the transaction into temporary stores in the database and gives it a unique key string. The system then performs a ‘mock’ temporary allocation, and displays the details of the same in the Allocation Projection screen. The following allocation details are displayed:

The following Load Details are displayed during the allocation:

The following Performance Fee Details are displayed during the allocation:

After you have viewed the projected allocation details, click the Close button to close the screen.

4.15.16 Allocation Details Button

Clicking ‘Allocation Details’ button, the following screen is displayed:

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.15.17 View Balance Button

Clicking ‘View Balance’ button, ‘Investor Fund Balance’ screen is displayed:

 

For further details, refer View Balance Button sub section in ‘IPO Subscription Detail’ section in this User Manual.

4.15.18 Saving the Transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

4.15.19 Transaction Processing Logic for Currency of Expression Funds

The system defaults the UH currency of expression in the ‘Transaction Currency’ field, if available, during transaction capture based on UH and fund combination.

If there is no UH currency of expression maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field. If the transaction is processed, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance (UTDUHCOE). The defaulted currency of expression in the UHCOE maintenance will be as system user.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field (Transaction capture) and if you override this defaulted currency to one of the FPC (from the fund level new) then upon authorization of the transaction FPC will be defaulted as UHCOE at the UHCOE maintenance.

If there is no UHCOE maintained in UTDUHCOE, then FBC will be defaulted in the ‘Transaction Currency’ field and if you override this defaulted currency to neither FBC/FPC, then upon authorization of the transaction FBC will be defaulted as UHCOE at the UHCOE maintenance.

Following are the system behaviour in case there is an unauthorized or a modified and unauthorized UHCOE maintenance:

Case 1: You need to input a transaction when there is an unauthorized UHCOE maintenance. During transaction input there is not UHCOE to be defaulted as the maintenance is still in unauthorized status. Hence as per logic Fund base currency defaults during transaction capture and this fund base currency will not get defaulted to UHCOE maintenance. Once the UHCOE maintenance is authorized then defaulting will happen during transaction capture.

Case 2: Authorized UHCOE is modified which is still in unauthorized status. In this case if you input a transaction, then the new modified UHCOE will get defaulted during transaction input.

4.15.19.1 FX Logic

The FX rate will not be considered between transaction base currency and fund price currency for currency of expression fund transactions if they are same. This is applicable for subscriptions, redemptions and switch (normal and pseudo) transactions.

The system will use the transaction price currency to get the load; and after applying the load, the net amount and gross amount will get calculated in fund price currency and FBC as well. The currency of expression factor is applied to derive values in fund base currency. The net, gross and load amount will be calculated in currency of expression for a currency of expression transaction and using the COE factor the same is stored in fund base currency only. For a transaction placed using one of the fund price currency; in the project allocation/allocation tab, the load amount in fee currency and vat amount in fee currency field will display the value in fund price currency only irrespective of the fee calculation basis value of the transaction.

For currency of expression transactions the exchange rate applied field during transaction capture will be defaulted to ‘1’. If you change it, then while saving, the system will display warning message as ‘This is a currency of expression transaction and exchange rate will be defaulted to 1 by the system’. This message is shown if do not click the ‘Enrich’ button after changing the exchange rate. The amount applied field will show the values in fund base currency.

If you change the exchange rate and click ‘Enrich’ button, then the system default the value to ‘1’ while saving without any warning message.

Note

The rounding precision for fund price currencies will be base price.

If the transactions are posted using fund price currencies then the system computes the load amount, net and gross amount in FBC using the COE factor. The display of these fields is mandatory fields that are to be computed as part of core allocation process. The exchange rate field will show default value as 1 in this case as COE factor is applied.

If there is no price available for the fund price currency during transaction input, the system will use the par value to arrive at the price. While saving the transaction, the system will display an override message as ‘Price not available for the price currency and the system will use the par value for the transaction’. If you continue, then the system will use the par value for processing the transactions. The unit price in project allocation will display FPC price. This logic will be for project allocation but during menu allocation or batch allocation, if the price is still not available, then the transaction will not be allotted.

4.15.19.2 Processing Unit Holder Currency of Expression

You can select Fund Base currency as currency of expression. There will be no restriction in changing/ amending the currency of expression any number of times against an UH and fund combination.You can maintain only one currency as currency of expression for a UH- Fund combination.

If a UH is closed and reopened then the corresponding action will not happen for the unit holder currency of expression maintenance. The UHCOE maintenance will get closed once the UH is closed but you have to manually reopen the currency of expression for the unit holder fund combination. In case, you do not reopen the UHCOE maintenance after UH reopening, and simultaneously input a transaction, then the system will not apply COE defaulting logic at UHCOE maintenance as there is already a record available for reopen.

Note

After maintaining the unit holder currency of expression, if one of the FPC is removed (at the fund level) and that currency is UHCOE for a UH, then defaulting at transaction capture will happen but the price currency/COE logic will not happen for the fund, it will be a case where TBC≠FBC or FPC (this will be a normal cross currency case). At the UHCOE main­tenance this will be operationally controlled.

4.15.19.3 Processing Fund Price Maintenance

The system will validate at the time of fund price capture whether price is being maintained for the Fund in fund price currencies. If it is not maintained. then the system will display warning message as ‘Prices for all currencies are not maintained do you wish to continue?’

The Pre EOD checks ‘Number of Funds for which Fund Price has not been entered’ will be changed to check whether price in FPC have been maintained for the day in the system. This will be mandatory check. If the system does not find the Price in currency of expression, then the transaction entered in currency of expression will not be allotted.

The Units will be allocated using respective currency of expression/ fund price if the transaction is done in currency of expression. If the transaction is done in fund base currency then the allocation will take place by taking the fund price captured in fund base currency. If the transaction is done in a currency which is other than FBC or currency of expression then the allocation of units will be done using prices captured in FBC.

Fluctuation percentage will be applicable for FPC’s as well. For project allocation, the system will take the latest available price and show the project allocation.

In case of menu allocation if the price is not available then the system will not allocate the transactions.

4.15.19.4 NAV Correction impact for fund price currencies

If the NAV is corrected for fund price currency, say, for instance, GBP and the amend transaction is set to Yes; then all the transactions will be corrected with the new NAV price for the fund price currency (GBP). In case the amend transaction is set to No; the new price will not be corrected at transaction level. ‘Reflect in Trading’ field will not be impacted.

4.15.19.5 Currency of expression logic applied during Transactions

Case 1: If transaction base currency is not a part of the fund price currency and UH COE is not maintained

If the transaction is done in a transaction currency (TBC) other than the fund base currency and this currency is not present in the list of fund price currencies allowed for the fund, then the fund base currency will be defaulted as the unit holder’s currency of expression and for this transaction; FBC price will be applied. For this transaction FX has to be applied to convert TBC to FBC. This logic is applied to all the transaction Types, specially for Subscription transaction.

Case 2: Transaction Currency is part of the Fund Price Currency and UHCOE is not maintained

In case there is no UH COE maintained for a Fund and when an investor transacts in a transaction currency (TBC) which is one of the allowed fund price currencies (FPC) for the fund or FBC, then this transaction currency will be added as the Unit holder’s currency of expression for this fund. Transactions should not apply FX if Transaction Currency is one of the Fund's price currency or FBC.

Post the transaction authorization, the fund price currency/FBC has to be defaulted as UH preferred currencies at the UHCOE maintenance. (Post authorization user will not be able to amend the TBC hence defaulting will be post authorization).

Case 3: Transaction Currency is part of the Fund Price Currency and UHCOE is maintained

If Transaction base currency is other than the Unit holder’s currency of expression and the Unit Holder already has a UH COE for this fund, then while saving, the system will display warning message as ‘The transaction currency is not the currency of expression for the unit holder’.

UHCOE = FPC and TBC≠UHCOE

Note

The bulk and light weight screen will not be impacted with new any new fields but the val­idations pertaining to COE will be applied (UHCOE defaulting logic if the transaction is done for the first time), for light weight screen as the transaction currency is defaulted to Fund base currency; fund base currency will be defaulted as UHCOE). If the UHCOE is maintained for a UH-Fund combination and transaction is placed through light weight screen then UHCOE will be defaulted as Transaction currency. Light weight screen will al­low transaction currency to be in fund base currency (FBC) or fund price currency (FPC) for COE funds and if the transaction is done in FPC for the first time- fund price currency will be defaulted in the UTDUHCOE maintenance. Also If the UH is transacting through light weight screen subsequently and if UTDUHCOE is already maintained then the UH­COE will be defaulted as Transaction currency.

4.15.19.6 System logic to derive the Price Currency

The system will derive the applicable fund price currency for currency of expression fund transactions as follows:

If TBC = fund base currency, then price currency will be FBC itself. No FX will be required. This is applicable for subscription, redemption and switch transactions.

When a trade is placed in a currency (TBC) that is the allowed fund price currency for the fund then Price currency will be respective fund price currency. No FX will be required. This is applicable for Subscription, Redemption and Switch transactions. (TBC = FPC then price CCY will be FPC)

When a trade is placed in a currency that is neither the fund base currency nor an allowed fund price currency for the fund, Price Currency will be FBC. FX will be required between Transaction Currency and FBC. This is applicable for Subscription and redemptions. (TBC ≠FBC or FPC; then Price CCY will be FBC).

4.15.19.7 Switch Logic for currency of expression

The Price Currency of SWITCH OUT leg will be used as Transaction Currency for SWITCH In Leg transaction and the SWITCH In leg Transaction amount will be Settlement Amount of OUT leg equivalent of Switch out Price currency. This is applicable only for currency of expression and non currency of expression fund switch transactions.

4.16 Transaction Switch Summary Screen

This section contains the following topics:

4.16.1 Retrieving a Record in FCIS Transaction Switch Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS Transaction Switch Summary’ screen by typing ‘UTSTXN04’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

Note

The status field in the Records pane of the summary screen displays the bulk operation results.

For example:

You can search the record for Transaction Number by using the combination of % and alphanumeric value as follows:-

4.16.2 Editing FCIS Transaction Switch Record

You can modify the details of FCIS Transaction Switch record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Transaction Switch Detail screen is closed and the changes made are reflected in the FCIS Transaction Switch Summary screen.

4.16.3 Viewing FCIS Transaction Switch Record

To view a record that you have previously input, you must retrieve the same in the FCIS Transaction Switch Summary screen as follows:

4.16.4 Deleting FCIS Transaction Switch Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.16.5 Authorizing FCIS Transaction Switch Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.16.6 Amending FCIS Transaction Switch Record

After a FCIS Transaction Switch record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.16.7 Authorizing Amended FCIS Transaction Switch Record

An amended FCIS Transaction Switch record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.17 Light Weight Transaction Detail

This section contains the following topic:

4.17.1 Invoking Light Weight Transaction Detail Screen

Enter a switch transaction request into the system in the following sequence of events:

Invoke the ‘FCIS Light Weight Transaction Detail’ screen by typing ‘UTDTXNLT’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. Specify ‘Switch Form’ in the ‘Transaction Type’ field. The Switch Detail screen for transactions is displayed, with all the default information..

 

Transaction Type

Transaction Type

Mandatory

Select the type of transaction from the drop-down list. The list displays the following values:

Transaction Sub Type

Alphanumeric; 1 Character; Optional

Specify the transaction sub type. Alternatively, you can select transaction sub type from the option list. The option list display all valid transaction sub type maintained in the system.

Note

For a ‘Switch From’ transaction type, you cannot opt the ‘Bed and Breakfast Switch’ sub type.

Description

Display

The system displays the description for the selected transaction sub type.

Client Information

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder ID of the unit holder who has requested for the transaction. You can select the unit holder ID by clicking ‘Find UH’ button.

Unit Holder Name

Display

The system displays the name of the selected unit holder ID.

To UnitHolder ID

Alphanumeric; 12 Characters; Optional

Specify the to unit holder ID. You can also select To Unit Holder ID by clicking ‘Find UH’ button.

This field is enabled only if you have selected ‘Transfer’ option in ‘Transaction Type’ field.

To Unit Holder Name

Display

The system displays the name of the selected unit holder ID.

Transaction Information

Transaction Date

Date Format; Mandatory

By default, the settlement date is arrived at by taking the payment lag defined for the fund in the Transaction Processing Rules into consideration. The date displayed here can be altered, if required, and you can specify the requisite settlement date.

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund id for which the requested transaction is to be put through, from the option list in the Fund ID field.

Fund Name

Display

The system displays the name of the selected fund ID.

Fund Identification Number

Display

The system displays the Fund Identification Number.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned, in the Transaction Currency field.

The option list displays only the maintained fund base currency and fund price currencies for the Fund ID selected.

Refer the session above to know more about the validation of these fields and about the link KYC details and Payment Details.

You can now save the transaction. A summary screen will appear showing all the details of the transaction along with defaults and transaction number.

Note

Ensure that the verified bank accounts are used for redemption transaction. If the bank ac­counts are unverified, such accounts should not be processed till the account status is changed to ‘Verified’.

This can be only a Fund Base Currency or Fund Price Currency

You can now save the transaction. A summary screen will appear showing all the details of the transaction along with defaults and transaction number.

Refer the session above to know more about the validation of these fields.

Note

Multi currency is not handled in light-weight screens and Bulk client defaults should be maintained.

The Inflow breach factor for IN transactions and Outflow breach factor for OUT transactions are considered for arriving at the fund inflow/outflow dilution levy breach limit (Fund Corpus * Inflow / Outflow Breach Factor < Net Amount in FBC) for the day. Dilution levy is validated against the gross transaction amount. If gross transaction amount is greater than the dilution levy breach limit, then a warning message is displayed by the system. Dilution levy value can be overridden. The overridden value is considered only if the transaction is breaching the dilution levy limit amount. If a transaction is saved and if there are overrides while saving such a transaction, then the warning message is displayed by the system as ‘Transactions are saved with overrides.’

To Fund ID

Alphanumeric; 6 Characters; Optional

Specify the fund to which the unit holder wishes to switch the investment, in the To Fund ID field.

This field is enabled only if you have selected ‘Switch From’ or ‘Transfer’ option in ‘Transaction Type’ field.

Subscription Fund ID

Alphanumeric; 6 Characters; Optional

Specify the subscription fund ID. Alternatively, you can select subscription fund ID from the option list. The list displays all valid subscription fund ID maintained in the system.

KIID Received?

Mandatory

Select if KIID is received or not from the drop-down list. The list displays the following values:

Units Classification

Alphanumeric; 1 Character; Optional

Specify the units classification details. Alternatively, you can select units classification code from the option list. The list displays all valid units classification code maintained in the system.

Units Classification Description

Display

The system displays the description for the selected unit classification.

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number.

Transaction Mode

Mandatory

Select the mode in which the transaction value will be reckoned from the drop-down list. The list displays the following values:

Note

Transaction Mode will be enabled for only Pseudo switch transactions.

Units

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Amount

Numeric; 27 Characters; Optional

Specify the amount applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent

Numeric; 27 Characters; Optional

Specify the percent applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Payment Mode

Alphanumeric; 2 Characters; Optional

Specify the mode in which the payment for the transaction will be made, in the Payment Mode field.

Payment Mode Description

Display

The description for the mode selected is displayed here.

Age Out Preference

Alphanumeric; 1 Character; Optional

Specify the age out preference details. Alternatively, you can select age out preference from the option list. The list displays all valid age out preference details maintained in the system.

Age out Preference Description

Display

The system displays the description for the selected age out preference.

The ‘Payment Details’ button is disabled if you select ‘Transfer’ option in Transaction Type field.

Click ‘Payment Details’ button. The following window is displayed:

 

For further details, refer ‘Settlement Details button’ sub section in ‘IPO Subscription Detail’ section in this user manual.

Click ‘KYC Details’ button. The following window is displayed:

 

You can specify the following details:

KYC Details

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Mandatory

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following

values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

KYC Received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

4.18 Transfer Detail

This section contains the following topics:

4.18.1 Invoking Transfer Detail Screen

To enter a transfer transaction request into the system, perform the following sequence of steps:

Invoke the ‘FCIS Transfer Detail’ screen by typing ‘UTDTXN05’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for Transfer transactions is displayed, with all the default information..

 

You can specify the following details:

Transaction Information

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Transaction Information section.

You can query for unit holder ID by clicking ‘Find UH’ button.

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

To UnitHolder ID

Alphanumeric; 12 Characters; Mandatory

Specify To unit holder that has requested the transaction, in the Transaction Information section.

You can query for To unit holder ID by clicking ‘Find UH’ button.

Order Received Date

Date Format; Optional

Specify the order received date.

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Transaction Type

Optional

Select the type of transaction from the drop-down list. The list displays the following values:

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Transaction Category

Alphanumeric; 1 Character; Optional

Specify the type of transaction. Alternatively, you can select transaction category from the option list. The list displays all valid transaction category code maintained in the system.

Description

Display

The system displays the description for the selected transaction category.

Order Received Time (HH24:MI)

Time Format; Optional

Specify the order received time.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Amount Applied

Numeric; 27 Characters; Optional

Specify the amount applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 27 Characters; Optional

Specify the percent applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

On click of ‘Enrich Transaction’ button all the header fields will be disabled. Clicking ‘Enrich Transaction’ button during the transaction input, the system will remove all the entered details except the header data entered and re-open all the fields to capture new transaction.

Click ‘Reset Transaction’ button to reset the entire transaction during transaction input, modification and amendment.

For transaction modification/amendment, you can query the transaction and on clicking ‘Reset Transaction’ button, all the transaction details can be modified without changing the transaction number.

For any modification/amendment in any of the primary field including Fund ID or Transaction Date, you need to click ‘Reset Transaction’ button. Using this option, the system will clear all the entered details except the header data entered and re-open all the fields to capture new details.

The reset function does clearing of all the data with the same transaction number. The system will display an override message. Hence all the data needs to be provided again if reset is clicked.

The following primary fields will be enabled for modification and Amendment of the transaction:

For any change/ modification or amendment in the above primary fields in transaction screens, system will re-populate the transaction screen and linked dependent fields details on enrich of the transaction.

During transaction input/modification or amendment, if you override the details, system will retain the user override data for transaction entry/save. However, post overriding the details/value if you change any of the primary fields, the system will re-populate the transaction screen with latest details.

The linked dependent details will include Settlement Date, Settlement Due Date, Price Date, Load details and Dealing Date.

The system will default the Settlement date/due date, Price date, dealing date on enrich/save of the transaction only if the previous calendar year is maintained in the system.

Note

4.18.2 UH Fund Tab

Click UH Fund tab in FCIS Transfer Detail screen.

 

Client Information

The system displays the following values:

Click ‘UH Signature’ button to upload the image.

Click ‘UH Deal’ button to view the details of all the deals set up for the unit holder. Enter the relevant search criteria in the Find Options screen. The system will display the records that match the search criteria you have specified.

To Client Information

The system displays the following values:

Click ‘To UH Deal’ button to view the details of all the deals set up for the unit holder. Enter the relevant search criteria in the Find Options screen. The system will display the records that match the search criteria you have specified.

Fund Details/Exchange Details

Fund Details

When you specify the unit holder, the following details are displayed:

Exchange Details

Amount in Fund Base Currency

Display

The system displays the amount in fund base currency.

Exchange Rate Applied

Numeric; 21 Characters; Optional

Specify the exchange rate applied.

Override Exchange Rate?

Optional

Select if exchange rate has to be overridden or not from the drop-down list. The list displays the following values:

Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the exchange rate source.

Click ‘Calculate’ button. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Applied Exchange Rate field.

If the transaction value is specified in units or percentage of holdings, then the prevalent price for a transfer transaction on the transaction date is used to compute the amount of the transaction, and the same is converted into the fund base currency equivalent.

If you wish to override the applied exchange rate at this stage, select the ‘Yes’ option in the Override Exchange Rate field. Specify the overridden exchange rate in the Applied Exchange Rate field, and click the Calculate button again. If overridden, the overridden exchange rate should be within the permitted fluctuation limits defined in the Source Maintenance.

4.18.3 Other Tab

Click on ‘Other’ tab in the FCIS Transfer screen

 

You can specify the following details:

Communication Mode

Alphanumeric; 2 Characters; Mandatory

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Gross or Net

Optional

Select the net value exclusive of the loads from the drop-down list. The list displays the following values:

Base Cost

Numeric; 6 Characters; Optional

Specify the base cost details.

Retain Ageing

Optional

Select if ageing has to be retained or not from the drop-down list. The list displays the following values:

Note

The flag for Retain Ageing to Subscription is not available for System generated transac­tions like Standing Instructions. System would take default values from the Fund Rules for such transactions.

Dealing Date

Date Format; optional

By default, the dealing date is derived based on the dealing date maintained for the fund in the Specific Fund Price Date Setup screen. The date displayed here can be altered, if required, and you can specify the requisite dealing date. Dealing date will not be displayed on the screen if it is not maintained for a fund or the fund is not a specific price date fund. System will default the transaction date as the dealing date.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the dealing date from the maintenance.

Refer the chapter ‘Other Fund Activities’ in the Fund Manager User Manual for more details on maintaining alternate trade cycles for a fund

Price Date

Date Format; optional

The field From Price Date is enabled when you select the fund in which the requested transaction is to be put through. The fund should be one for which you have specified forward pricing is applicable. The price date is arrived at by taking into consideration several conditions. This is explained in the section ‘Defaulting of Price Dates in the Transaction’ Screens in this chapter. You can modify this field.

If you have defined a different trade cycle for the fund in the ‘Override Trade Cycle Date’ screen and the transaction falls within the override period mentioned in this maintenance, the system will default the price date from the maintenance.

Reversal Code

Display

The system displays the reversal code.

This field is only available during transaction amendment, and you can use it to capture the appropriate rejection code, if any, for the amendment. The codes available in the option list are specific to the transaction type being amended.

Cancel Instruction

Optional

Select the cancel instruction from the drop-down list. The list displays the following values:

You can use this field to indicate whether standing instructions defined in respect of a unit holder, in the selected fund, are to be cancelled. If you select this option, all standing instructions for the transaction is cancelled, including those that are to be generated after an automatic redemption occurs. Select the ‘Standing Instruction’ option in this field to indicate cancellation of standing instructions.

If this option has been chosen in the General Operating Rules for the fund, the automatic redemption process generates redemption transactions for unit holders in the fund, with the ‘Cancel Instruction’ option automatically set.

If this option has been set for the transaction in this field, the End of Day process cancels all standing instructions (irrespective of the transaction type) for the unit holder in the fund after the outflow transactions (redemption, switch and transfer) involving the unit holder have been allocated for the day.

Note

Reversal or amendment of an outflow transaction for which Cancel Instruction has been set to ‘Standing Instruction’, would re-instate the standing instructions.

Auto Clear Provisional Balance

Optional

Select ‘Yes’ option to indicate that 100% outflow transaction should include provisionally allotted units. This option will be enabled if the transaction mode is ‘Percent’ and the transaction value is ‘100’.

Short Trade Units

Numeric; 27 Characters; Optional

Specify the short trade units.

If the unit holder is nominee account, only then system will allow you to capture the short trade units.

Applicable short trade units will be taken for applying penalty.

If short trade units is not entered, then the transaction allocation will follow the normal allocation process.

Units Classification

Alphanumeric; 1 Character; Optional

Specify the units classification code. Alternatively, you can select units classification code from the option list. The list displays valid unit classification code maintained in the system.

Units Classification Description

Display

The system displays the description for the selected units classification code.

Auto Clear Reinvestments

Optional

Select if reinvestment details should be automatically cleared or not from the drop-down list. The list displays the following values:

No Change of Beneficiary Ownership

Optional

Check this box if there is no change in beneficiary ownership details.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

KIID Received?

Optional

Select if the transaction is KIID compliant or not from the drop-down list. The list displays the following values:

The system will default the KIID compliant at the transaction level upon the selection of the Unitholder and Fund in the transaction screens. If the ‘UCITS Fund’ at the Fund level is ‘Yes’ and the UH mapping to the Fund in the ‘UH KIID Compliance’ tab is ‘NO’ then at the transaction level, the system will default the ‘KIID Complaint’ to ‘No’.

If the KIID Received is set to ‘No’, the system display an error message while saving the transaction as ‘The Unit holder has not received the KIID’.

If the flag is set to ‘YES’ there will be no error message and treated as if the UH has received the KIID. The system will always look at the latest UCITS fund mapping maintained at the UH level.

If the transaction is being done in a fund which is not a UCITS Fund then the field KIID received at transaction level will be defaulted to Blank. You cannot change this option to either a Yes or No at the transactions level if it is not a UCITS Fund.

The business user can change the KIID Compliant flag at the transaction from ‘No’ to ‘Yes’ and proceed with the transaction capture but visa versa is not possible. The record at the Unit Holder level will however not get updated. You will have to manually update the same.

In case of backdated transactions, if transaction date is less than effective date, system will default the KIID Compliant field to ‘No’ and then you need to manually override it.

Age out Preference

Alphanumeric; 1 Character; Optional

Specify the age out preference from which we need to preferably redeem the units during outflow and is applicable for Redemption, Switch and Transfer screens. Alternatively, you can select age out preference from the option list. The list displays all valid age out preference code maintained in the system.

Age out Preference Description

Display

The system displays the description for the selected age out preference code.

4.18.4 Intermediary Tab

Click on ‘Intermediary’ tab in the FCIS Transfer Detail screen.

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity..

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Optional

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Display

When you select the broker code, the name of the broker is displayed.

Parent Entity Name

Display

When you select the broker code, the name of the parent broker for the selected broker is displayed.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Optional

Specify the from or to leg details from the drop-down list. The list displays the following values:

4.18.5 Load Override Tab

Click on ‘Load Override’ tab in the FCIS Transfer Detail screen.

In this section, you can override or alter the value of any load (including derived loads, if any) mapped to the selected fund and applicable for the transaction type, which is to be computed at the time of allocation. The frequency of computation for such loads would be "allocation".

This section is only enabled for funds that have allocation time loads mapped to them as applicable for the transaction type.

If you click ‘Load Override Details’ button, the system defaults the load details. If you do not click this button, then the system will not default even if the fund has load. In this case, load will get computed during allocation only.

Fund ID

Display

The system displays the fund ID.

Load ID

Display

The ID of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The load ID is displayed as a link. To view details of the load, click the ID link.

If a derived load has been mapped, it is also displayed here and can be overridden.

Load Details

Clicking ‘Load Details’ button, ‘Load Maintenance Detail’ screen is displayed.

For further details refer ‘Load Maintenance Detail’ section in Fund Rule user manual.

Load Description

Display

The description of the allocation time load that has been mapped to the fund for the transaction type is displayed here.

Group ID

Display

The system displays the group ID.

Amount/Percent

Display

The type of the allocation time load that has been mapped to the fund for the transaction type is displayed here. The ‘type’ of the load refers to the base value upon which the load is applied. There are two possible types – amount-based loads, and percentage-based loads.

Change type

Optional

Select the change type from the drop-down list. The list displays the following values:

When you override or alter an allocation time load at the time of entering a transaction, you can effect the change in any of the following ways:

Change Value

Alphanumeric; 30 Characters; Optional

Specify the change value details.

Campaign Code

Display

The system displays the campaign code.

Campaign Load ID

Display

The system displays the campaign load ID.

Project Return Value

Display

The system populates the return value from the load setup.

If the UH Deal maintained is same for Unit Holder, Load and Fund Setup then overridden value from UH Deal is displayed.

If there are criteria based loans in UT transactions, the criteria is evaluated and only loads applicable for the transaction is displayed.

You can view the applicable loads and projected return values by clicking ‘Enrich Transaction’ in the transaction screen.

The system uses the projected return value for load amount computation and also to compute the net amount to AMC while generating GO

In LEP transactions, if there are criteria based loads, the criteria is evaluated during UT transaction generation and it will be used during allocation.

Derived Load Override Details

The system displays the following values:

Change type

Optional

Select the change type from the drop-down list. The list displays the following values:

When you override or alter an allocation time load at the time of entering a transaction, you can effect the change in any of the following ways:

Change Value

Alphanumeric; 30 Characters; Optional

Specify the change value details.

4.18.6 KYC and Document Tab

Click on ‘KYC and Document’ tab in the FCIS Transfer Detail screen.

 

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Optional

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

KYC Received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Document Details

Document ID

Alphanumeric; 25 Characters; Optional

Specify the document ID.

Document Type

Alphanumeric; 4 Characters; Optional

Specify the document type.

Type Description

Alphanumeric; 255 Characters; Optional

Specify the description for the type of document.

If during a subscription or IPO transaction, the inflow amount is greater than the maximum amount for Tax Id, system verifies if the unit holder has a Tax ID maintained (PAN). If PAN is not specified, system verifies Tax Document in KYC.

The system checks if the current transaction is an initial purchase or a subsequent one - based on the actual transactions carried out by the UH. In the case of an initial purchase, the system allows you to save an IPO transaction even if the UH has not met the KYC requirements.

Note

If no list has been maintained for this transaction, you may still record the KYC list for the transaction as well as the unit holder. If KYC list is not maintained for your installation, sys­tem will consider the documents as submitted by default.

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH..

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH. If any KYC document is received then it can be marked at transaction KYC detail as ‘Received’. However, you should update the UH maintenance screen for the KYC documents received. If the KYC received at transaction level is ‘Yes’ with some KYC documents and all KYC received at UH level is ‘No’, then the system will display a warning message as ‘Transaction All KYC Received cannot be complete if Unit holder KYC is Incomplete’ during save of the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.18.7 Add Info Tab

Click on ‘Add Info’ tab in the FCIS Transfer Detail screen.

 

Other Info Field

Display

The system displays additional information, if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Display

The system displays the field value.

4.18.8 Fee Payment Tab

Click on ‘Fee Payment’ tab in the FCIS Transfer Detail screen.

 

If you have selected a fund for which transaction entry charges or allocation charges (or both) are applicable, then the following fields are enabled for data entry:

Transaction Fee

Numeric; 30 Characters; Optional

Specify the transaction fee.

If a transaction entry charge or transaction time fee is applicable for the fund the transaction time fee equivalent in both fund currency and transaction currency is computed by the system and displayed.

Payment Mode

Optional

Select the payment mode from the drop-down list. The list displays the following values:

Bank

Alphanumeric; 12 Characters; Optional

Specify the bank details.

Transfer Branch

Alphanumeric; 12 Characters; Optional

Specify the transfer branch details. Alternatively, you can select the transfer branch details from the option list. The list displays all valid branch code maintained in the system.

Cheque Number

Alphanumeric; 16 Characters; Optional

Specify the cheque number.

Cheque Date

Date Format; Optional

Specify the cheque date.

Fee in Fund Base Currency

Alphanumeric; 3 Characters; Optional

Specify the fee in fund base currency details.

IBAN

Alphanumeric; 40 Characters; Optional

Specify the IBAN details.

Transfer Branch

Alphanumeric; 20 Characters; Optional

Specify the branch code.

Account Type

Optional

Select the type of account from the drop-down list. The list displays the following values:

Account Number

Alphanumeric; 16 Characters; Optional

Specify the account number.

Clearing Date

Date Format; Optional

Specify the clearing date.

Account Holder Name

Alphanumeric; 100 Characters; Optional

Specify the name of the account holder.

Account Currency

Alphanumeric; 3 Characters; Optional

Specify the account currency details.

Clicking ‘Calculate Fee’ button, the system calculates the fee payment details.

4.18.9 Certificate Tab

Click ‘Certificate’ tab in the FCIS Transfer Detail screen.

 

Certificate Required?

Optional

Select if certificate required or not from the drop-down list. The list displays the following values:

If the fund you have chosen is a Certificate Option fund as specified in the Shares Characteristics, and the unit holder has requested for certificates, then choose ‘Yes’ in the Certificate Required field.

Single Certificate?

Optional

Select whether a single certificate or multiple certificates have been requested from the drop-down list. The list displays the following values:

If single certificates have been designated for the fund, you cannot specify multiple certificates here.

If you have selected a certificate option fund, then all certificate information fields are enabled. The fields are Certificate Required, Single Certificate, From Issued Balances, and Max Cert Denomination and Min Cert Denomination under Certificate Section.

Certificate Spill Over?

Optional

Check this box to allow certificate spill over.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

To No Of Certificates

Optional

Select To number of certificates from the drop-down list. The list displays the following values:

Certificate Denomination

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

To UH Certificate Denomination

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

Deed Details

Reference Number

Alphanumeric; 22 Characters; Optional

Specify the reference number.

Deed Date

Date Format; Optional

Specify the deed date.

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select certificate number from the option list. The list displays all valid certificate number maintained in the system.

Units

Numeric; 27 Characters; Optional

Specify the units details.

Partial

Optional

Check this box if partial details to be selected.

4.18.10 Receipt Detail Button

Click on ‘Receipt Detail’ button to invoke Receipt Details screen.

 

You can specify the following details:

Link Transaction Number

Alphanumeric; 16 Characters; Optional

Specify the link transaction number.

Units

Numeric; 22 Characters; Optional

Specify the units details.

Total Units

Display

The system displays the total number of units by clicking ‘Get Units’ button.

4.18.11 Allocation Details Button

Clicking ‘Allocation Details’ button, the following screen is displayed:

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.18.12 View Balance Button

Clicking ‘View Balance’ button, ‘Investor Fund Balance’ screen is displayed:

 

For further details, refer View Balance Button sub section in ‘IPO Subscription Detail’ section in this User Manual.

4.19 Transfer Summary Screen

You can perform the following operations in this screen:

4.19.1 Retrieving a Record in Transfer Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS Transfer Summary’ screen by typing ‘UTSTXN05’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

Note

The status field in the Records pane of the summary screen displays the bulk operation results.

For example:

You can search the record for Fund ID by using the combination of % and alphanumeric value as follows:-

4.19.2 Editing Transfer Record

You can modify the details of FCIS Transfer record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Transfer Detail screen is closed and the changes made are reflected in the FCIS Transfer Summary screen.

4.19.3 Viewing Transfer Record

To view a record that you have previously input, you must retrieve the same in the FCIS Transfer Summary screen as follows:

4.19.4 Deleting Transfer Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.19.5 Authorizing Transfer Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.19.6 Amending Transfer Record

After a FCIS Transfer record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.19.7 Authorizing Amended Transfer Record

An amended FCIS Transfer record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.20 Block Transaction Detail

This section contains the following topics:

4.20.1 Invoking Block Transaction Detail Screen

To enter a block transaction request into the system, perform the following sequence of steps:

Invoke the ‘FCIS Block Transaction Detail’ screen by typing ‘UTDTXN06’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for Block transactions is displayed, with all the default information..

 

You can specify the following details:

Client Information

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Client Information section. Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit Holder field.

You must select a CIF or unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

You can also query for unit holder ID by clicking ‘Find UH’ button.

Transaction Information

Transaction Date

Date Format; Mandatory

The transaction date is reckoned to be the application date by default. You can alter this and specify any date that is not designated as a holiday in the system. If you do specify a holiday, the system prompts you to specify a different date.

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Currency Name

Display

The system displays the name of the currency.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Amount Applied

Numeric; 27 Characters; Optional

Specify the amount applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

4.20.2 Details Tab

Click ‘Details’ tab in the FCIS Block Transaction Detail screen.

You can specify the following details:

Client Information

CIF Number

Alphanumeric; 12 Characters; Optional

Specify the CIF number.

The system will display the following values:

Exchange Details

Amount in Fund Base Currency

Display

The system displays the amount in fund base currency.

Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the exchange rate source. Alternatively, you can select the exchange rate source from the option list. The list displays all valid exchange rate source maintained in the system.

Exchange Rate Applied

Numeric; 6 Characters; Optional

Specify the applied exchange rate.

Override Exchange Rate?

Optional

Select if exchange rate is to be overridden or not from the drop-down list. The list displays the following values:

Other Details

Communication Mode

Alphanumeric; 2 Characters; Mandatory

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

Maturity Date

Date Format; Optional

If the fund in which the transaction is being put through is a closed-end fund, then specify the maturity date for the transaction in the Maturity Date field. This field is only applicable for AMCs that have opted for the maturity date facility.

Note

In case of block transactions, enter the maturity date of the block transaction. If the system date is equal to or greater than the date specified here, and the Auto generate Unblock option is checked then system generates an automatic unblock transaction on the date specified here. If the maturity date falls on a holiday, then the unblock transaction will be generated on the next working day.

Auto Generate Block?

Optional

Check this box if block transactions needs to be automatically generated.

After specifying all the necessary details, click ‘Calculate’ button to calculate the interest details. Click the Calculate button. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Override Exchange Rate field.

4.20.3 Intermediary Tab

Click ‘Intermediary’ tab in the FCIS Block Transaction Detail screen.

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity..

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Optional

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the broker is displayed. However, you can amend this value.

Parent Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the parent broker for the selected broker is displayed. However, you can amend this value.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Mandatory

Select the from or to leg details from the drop-down list. The list displays the follwoing values:

4.20.4 KYC Details Tab

Click ‘KYC Details’ tab in the FCIS Block Transaction Detail screen.

 

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Optional

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

All the requested KYC documentation has been received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH..

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Note

Transaction Status will not check the KYC Details to complete the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.20.5 Add Info Tab

Click on ‘Add Info’ tab in the FCIS Block Transaction Detail screen.

 

Other Info Field

Display

The system displays additional information, if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Display

The system displays the field value.

4.20.6 Pledgee Tab

Click ‘Pledgee’ tab in FCIS Block Transaction Detail screen.

 

You can specify the following details:

Pledgee Name

Alphanumeric; 100 Characters; Optional

Specify the pledgee name.

Zip Code

Alphanumeric; 10 Characters; Optional

Specify the residing zip code of the pledgee.

Pledgee Bank

Alphanumeric; 12 Characters; Optional

Specify the bank details of the pledgee. Alternatively, you can select pledgee bank details from the option list. The list displays all valid pledgee bank details maintained in the system

Address

Alphanumeric; 255 Characters; Optional

Specify the residing address of the Pledgee.

Account Number

Alphanumeric; 16 Characters; Optional

Specify the Account number details of the pledgee.

IBAN

Alphanumeric; 40 Characters; Optional

Specify the IBAN details.

Pledgee Branch

Alphanumeric; 20 Characters; Optional

Specify the branch code.

Pay Dividend To

Optional

Specify whether the dividend proceeds on the blocked units should be paid to the pledgor, pledgee or to hold back the payment.

State

Alphanumeric; 20 Characters; Optional

Specify the residing state name of the pledgee.

4.20.7 Certificate Tab

Click Certificate tab in the FCIS Block Transaction Details screen.

 

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Note

From issued balance field ‘Both Option’ is not applicable for the subscription transaction

No of Certificates

Optional

Select the number of certificates from the drop-down list. The list displays the following values:

Certificate Details

Certificate Number

Numeric; 10 Characters; Mandatory

Specify the certificate number. Alternatively, you can select the certificate number from the option list. The list displays all valid certificate number maintained in the system.

No of Units

Numeric; 27 Characters; Optional

Specify the number of units details.

Partial

Optional

Check this box if partial details to be selected.

4.20.8 Allocation Details Button

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.20.9 View Balance Button

Clicking ‘View Balance’ button, ‘Investor Fund Balance’ screen is displayed:

 

For further details, refer View Balance Button sub section in ‘IPO Subscription Detail’ section in this User Manual.

4.20.10 Saving the transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

4.21 Block Transaction Summary Screen

This section contains the following topics:

4.21.1 Retrieving a Record in Block Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS Block Transaction Summary’ screen by typing ‘UTSTXN06’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

For example:

You can search the record for Transaction Number by using the combination of % and alphanumeric value as follows:-

4.21.2 Editing Block Transaction Record

You can modify the details of FCIS Block Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Block Transaction Detail screen is closed and the changes made are reflected in the FCIS Block Transaction Summary screen.

4.21.3 Viewing Block Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Block Transaction Summary screen as follows:

4.21.4 Deleting Block Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.21.5 Authorizing Block Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.21.6 Amending Block Transaction Record

After a FCIS Block Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.21.7 Authorizing Amended Block Transaction Record

An amended FCIS Block Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.22 Unblock Transaction Detail

This section contains the following topic:

4.22.1 Invoking Unblock Transaction Detail Screen

To enter an unblock transaction request into the system, perform the following sequence of steps:

Invoke the ‘FCIS UnBlock Transaction Detail’ screen by typing ‘UTDTXN07’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for Unblock transactions is displayed with all the default information..

 

You can specify the following details:

Client Information

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Client Information section. Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit Holder field.

You must select a CIF or unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

You can also query for unit holder ID by clicking ‘Find UH’ button.

Block Transaction Number

Alphanumeric; 16 Characters; Optional

Specify the block transaction number.

Transaction Information

Transaction Date

Date Format; Mandatory

The transaction date is reckoned to be the application date by default. You can alter this and specify any date that is not designated as a holiday in the system. If you do specify a holiday, the system prompts you to specify a different date.

If you specify an earlier date, the fund that you choose for the transaction must be one for which backdating of transactions is allowed in the Transaction Processing Rules. The specified earlier date must also be within the backdating limit, as specified for the fund in the Transaction Processing Rules.

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Currency Name

Display

The system displays the name of the currency.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Amount Applied

Numeric; 27 Characters; Optional

Specify the amount applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Amount. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

4.22.2 Details Tab

Click ‘Details’ tab in the FCIS UnBlock Transaction Detail screen.

 

You can specify the following details:

Client Information Section

CIF Number

Alphanumeric; 12 Characters; Optional

Specify the CIF number.

The system will display the following values:

Exchange Details

Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the exchange rate source. Alternatively, you can select the exchange rate source from the option list. The list displays all valid exchange rate source maintained in the system.

Amount in Fund Base Currency

Numeric; 18 Characters; Optional

Specify the amount in fund base currency.

Exchange Rate Applied

Numeric; 21 Characters; Optional

The system displays the applied exchange rate.

Override Exchange Rate?

Optional

Select if exchange rate is to be overridden or not from the drop-down list. The list displays the following values:

Other Details

Communication Mode

Alphanumeric; 2 Characters; Mandatory

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

After specifying all the necessary details, click ‘Calculate’ button to calculate the interest details. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Override Exchange Rate field.

4.22.3 Intermediary Tab

Click ‘Intermediary’ tab in the FCIS UnBlock Transaction Detail screen.

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity.

Entity Type

Alphanumeric; 1 Character; Mandatory

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Mandatory

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the broker is displayed. However, you can amend this value.

Parent Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the parent broker for the selected broker is displayed. However, you can amend this value.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Mandatory

Select the from or to leg details from the drop-down list. The list displays the following values:

4.22.4 KYC Details Tab

Click on ‘KYC Details’ tab in the FCIS UnBlock Transaction Detail screen.

 

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Optional

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

All the requested KYC documentation has been received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH..

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Note

Transaction Status will not check the KYC Details to complete the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.22.5 Add Info Tab

Click on ‘Add Info’ tab in the FCIS UnBlock Transaction Detail screen.

 

Other Info Field

Display

The system displays additional information, if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Display

The system displays the field value.

4.22.6 Certificates Tab

Click on the Certificates tab in the FCIS Block Transaction Details screen.

 

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Note

From issued balance field ‘Both Option’ is not applicable for the subscription transaction

No of Certificates

Optional

Select the number of certificates from the drop-down list. The list displays the following values:

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select the certificate number from the option list. The list displays all valid certificate number maintained in the system.

No of Units

Numeric; 27 Characters; Optional

Specify the number of units details.

Partial

Optional

Check this box if partial details to be selected.

4.22.7 Allocation Details Button

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.22.8 Saving the Transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

4.23 Unblock Transaction Summary Screen

This section contains the following topics:

4.23.1 Retrieving a Record in Unblock Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

Invoke the ‘FCIS Unblock Transaction Summary’ screen by typing ‘UTSTXN07’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button and specify any or all of the following details in the corresponding details.

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

For example:

You can search the record for Fund ID by using the combination of % and alphanumeric value as follows:-

4.23.2 Editing Unblock Transaction Record

You can modify the details of FCIS Unblock Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Unblock Transaction Detail screen is closed and the changes made are reflected in the FCIS Unblock Transaction Summary screen.

4.23.3 Viewing Unblock Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Unblock Transaction Summary screen as follows:

4.23.4 Deleting Unblock Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.23.5 Authorizing Unblock Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.23.6 Amending Unblock Transaction Record

After a FCIS Unblock Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.23.7 Authorizing Amended Unblock Transaction Record

An amended FCIS Unblock Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.23.7.1 Checking for Duplicate Transactions

At the time of saving the transaction details, the system checks for the Transaction Type – Fund ID – Unit Holder combination. If there are any existing transactions for the same combination that has been captured in the past ‘n’ days, the system will display you an warning message if you try to save another transaction with the same combination within those ‘n’ days. You need to specify this ‘n’ number of days which the system has to consider for validation.

The system performs the duplicate transaction validation:

For unauthorized transactions

If a parameter code called “DUPWARNINGLAG” and the value for the ‘n’ number of days has been maintained. The validation fails if the ‘n’ number of days is specified as zero.

For From and To Funds for Switch Transactions

4.23.7.2 Maintaining Parameter Code for Displaying Warning Messages

You need to maintain the parameter code “DUPWARNINGLAG” and the number of days as the Parameter Value in the Parameter Setup screen.

Refer to the chapter “Maintaining System Parameters” in Volume 1 of Fund Manager User Manual for further details on maintaining the parameters.

4.24 Consolidation Transaction Detail

This section contains the following topic:

4.24.1 Invoking Consolidation Transaction Detail Screen

To enter a consolidation transaction request into the system, perform the following sequence of steps:

Invoke the ‘FCIS Consolidation Transaction Detail’ screen by typing ‘UTDTXN08’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for consolidation transactions is displayed, with all the default information.

 

You can specify the following details:

Client Information

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Client Information section. Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit Holder field.

You must select a CIF or unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

You can also query unit holder ID by clicking ‘Find UH’ button.

Transaction Information

Transaction Date

Date Format; Optional

The transaction date is reckoned to be the application date by default. You can alter this and specify any date that is not designated as a holiday in the system. If you do specify a holiday, the system prompts you to specify a different date.

If you specify an earlier date, the fund that you choose for the transaction must be one for which backdating of transactions is allowed in the Transaction Processing Rules. The specified earlier date must also be within the backdating limit, as specified for the fund in the Transaction Processing Rules.

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Currency Name

Display

The system displays the name of the currency.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 27 Characters; Optional

Specify the percent applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

4.24.2 Details Tab

Click ‘Details’ tab in the FCIS Consolidation Transaction Detail screen.

 

You can specify the following details:

Client Information Section

CIF Number

Alphanumeric; 12 Characters; Optional

Specify the CIF number.

The system will display the following values:

You can upload unit holder signature image by clicking ‘UH Signature’ button.

Exchange Details

Amount in Fund Base Currency

Numeric; 30 Characters; Optional

Specify the amount in fund base currency.

Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the exchange rate source. Alternatively, you can select the exchange rate source from the option list. The list displays all valid exchange rate source maintained in the system.

Exchange Rate Applied

Numeric; 21 Characters; Optional

The system displays the applied exchange rate.

Override Exchange Rate?

Optional

Select if exchange rate is to be overridden or not from the drop-down list. The list displays the following values:

Other Details

Communication Mode

Alphanumeric; 2 Characters; Optional

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

Maturity Date

Date Format; Optional

If the fund in which the transaction is being put through is a closed-end fund, then specify the maturity date for the transaction in the Maturity Date field. This field is only applicable for AMCs that have opted for the maturity date facility.

Auto Generate Unblock?

Optional

Check this box to automatically generate unblock transactions.

After specifying all the necessary details, click ‘Calculate’ button to calculate the interest details. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Override Exchange Rate field.

4.24.3 Intermediary Tab

Click ‘Intermediary’ tab in the FCIS Consolidation Transaction Detail screen.

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity.

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Mandatory

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the broker is displayed. However, you can amend this value.

Parent Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the parent broker for the selected broker is displayed. However, you can amend this value.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Optional

Select the from or to leg details from the drop-down list. The list displays the following values:

4.24.4 KYC Details Tab

Click on ‘KYC Details’ tab in the FCIS Consolidated Transaction Detail screen.

 

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Optional

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

All the requested KYC documentation has been received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH..

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Note

Transaction Status will not check the KYC Details to complete the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.24.5 Add Info Tab

Click on ‘Add Info’ tab in the FCIS Consolidated Transaction Detail screen.

 

Other Info Field

Display

The system displays the additional information, if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Display

The system displays the field value.

4.24.6 Certificates Tab

Click on the Certificate tab in the FCIS Consolidation Transaction Details screen.

 

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Note

From issued balance field ‘Both Option’ is not applicable for the subscription transaction

No of Certificates

Optional

Select the number of certificates from the drop-down list. The list displays the following values:

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select the certificate number from the option list. The list displays all valid certificate number maintained in the system.

No of Units

Numeric; 27 Characters; Optional

Specify the number of units details.

4.24.7 Allocation Details Button

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.24.8 Saving the Transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

4.25 Consolidation Transaction Summary Screen

This section contains the following topics:

4.25.1 Retrieving a Record in Consolidation Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

For example:

You can search the record for Transaction Number by using the combination of % and alphanumeric value as follows:-

4.25.2 Editing Consolidation Transaction Record

You can modify the details of FCIS Consolidation Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Consolidation Transaction Detail screen is closed and the changes made are reflected in the FCIS Consolidation Transaction Summary screen.

4.25.3 Viewing Consolidation Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Consolidation Transaction Summary screen as follows:

4.25.4 Deleting Consolidation Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.25.5 Authorizing Consolidation Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.25.6 Amending Consolidation Transaction Record

After a FCIS Consolidation Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.25.7 Authorizing Amended Consolidation Transaction Record

An amended FCIS Consolidation Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.26 Split Transaction Detail

This section contains the following topic:

4.26.1 Invoking Split Transaction Detail Screen

To enter a split transaction request into the system, perform the following sequence of steps:

Invoke the ‘FCIS Split Transaction Detail’ screen by typing ‘UTDTXN09’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for Split transactions is displayed, with all the default information..

 

You can specify the following details:

Client Information

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Client Information section. Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit Holder field.

You must select a CIF or unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

You can also query for unit holder ID by clicking ‘Find UH’ button.

Transaction Information

Transaction Date

Date Format; Mandatory

The transaction date is reckoned to be the application date by default. You can alter this and specify any date that is not designated as a holiday in the system. If you do specify a holiday, the system prompts you to specify a different date.

If you specify an earlier date, the fund that you choose for the transaction must be one for which backdating of transactions is allowed in the Transaction Processing Rules. The specified earlier date must also be within the backdating limit, as specified for the fund in the Transaction Processing Rules.

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Currency Name

Display

The system displays the name of the currency.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 9 Characters; Optional

Specify the percent applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on ‘Enrich Transaction’ button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

4.26.2 Details Tab

Click ‘Details’ tab in the FCIS Split Transaction Detail screen.

 

You can specify the following details:

Client Information Section

CIF Number

Alphanumeric; 12 Characters; Optional

Specify the CIF number.

The system will display the following values:

You can upload unit holder signature image by clicking ‘UH Signature’ button.

Exchange Details

Amount in Fund Base Currency

Numeric; 30 Characters; Optional

The system displays the amount in fund base currency.

Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the exchange rate source. Alternatively, you can select the exchange rate source from the option list. The list displays all valid exchange rate source maintained in the system.

Exchange Rate Applied

Numeric; 21 Characters; Optional

The system displays the applied exchange rate.

Override Exchange Rate?

Optional

Select if exchange rate is to be overridden or not from the drop-down list. The list displays the following values:

Other Details

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

Communication Mode

Alphanumeric; 2 Characters; Mandatory

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

4.26.3 Intermediary Tab

Click ‘Intermediary’ tab in the FCIS Split Transaction Detail screen.

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity..

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Mandatory

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the broker is displayed. However, you can amend this value.

Parent Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the parent broker for the selected broker is displayed. However, you can amend this value.

Split Percentage

Numeric; 5 Character; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Optional

Select the from or to leg details from the drop-down list. The list displays the following values:

4.26.4 KYC Details Tab

Click on ‘KYC Details’ tab in the FCIS Split Transaction Detail screen.

 

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Optional

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Mandatory

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

All the requested KYC documentation has been received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH..

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Note

Transaction Status will not check the KYC Details to complete the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.26.5 Add Info Tab

Click on ‘Add Info’ tab in the FCIS Split Transaction Detail screen.

 

Other Info Field

Display

The system displays the additional information, if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Display

The system displays the field value.

4.26.6 Certificate Tab

Click on the Certificate tab in the FCIS Split Transaction Details screen.

 

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Note

From issued balance field ‘Both Option’ is not applicable for the subscription transaction

No of Certificates

Optional

Select the number of certificates from the drop-down list. The list displays the following values:

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select the certificate number from the option list. The list displays all valid certificate number maintained in the system.

No of Units

Numeric; 27 Characters; Optional

Specify the number of units details.

4.26.7 Allocation Details Button

Click Allocation Details button to invoke Allocation Details screen.

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.26.8 Saving the Transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

4.27 Split Transaction Summary Screen

This section contains the following topics:

4.27.1 Retrieving a Record in Split Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

For example:

You can search the record for Transaction Number by using the combination of % and alphanumeric value as follows:-

4.27.2 Editing Split Transaction Record

You can modify the details of FCIS Split Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Split Transaction Detail screen is closed and the changes made are reflected in the FCIS Split Transaction Summary screen.

4.27.3 Viewing Split Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Split Transaction Summary screen as follows:

4.27.4 Deleting Split Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.27.5 Authorizing Split Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.27.6 Amending Split Transaction Record

After a FCIS Split Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.27.7 Authorizing Amended Split Transaction Record

An amended FCIS Split Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.28 Reissue Transaction Detail

This section contains the following topic:

4.28.1 Invoking Reissue Transactions Detail Screen

To enter a reissue transaction request into the system, perform the following sequence of steps:

Invoke the ‘FCIS Reissue Transaction Detail’ screen by typing ‘UTDTXN10’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button. The Transaction Detail screen for reissue transactions is displayed, with all the default information..

 

You can specify the following details:

Client Information

Fund ID

Alphanumeric; 6 Characters; Mandatory

Specify the fund ID in which the requested transaction is to be put through. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

Unit Holder ID

Alphanumeric; 12 Characters; Mandatory

Specify the unit holder that has requested the transaction, in the Client Information section. Specify the CIF Number and then choose the required unit holder in the Unit Holder field, or else specify the ID of the unit holder in the Unit Holder field.

You must select a CIF or unit holder that is not restricted (or does not belong to a restricted category) for the fund into which the transaction is being entered. If not, the system does not allow the transaction to be saved.

You can also query unit holder ID by clicking ‘Find UH’ button.

Transaction Information

Transaction Date

Date Format; Mandatory

The transaction date is reckoned to be the application date by default. You can alter this and specify any date that is not designated as a holiday in the system. If you do specify a holiday, the system prompts you to specify a different date.

If you specify an earlier date, the fund that you choose for the transaction must be one for which backdating of transactions is allowed in the Transaction Processing Rules. The specified earlier date must also be within the backdating limit, as specified for the fund in the Transaction Processing Rules.

Transaction Number

Display

The system displays the transaction number.

Reference Number

Alphanumeric; 16 Characters; Optional

Specify the reference number for the transaction. If the reference number is designated to be system-generated for the agency branch, then the Reference Number field is locked and the number will be generated by the system when you save the transaction.

Transaction Currency

Alphanumeric; 3 Characters; Optional

Specify the currency in which the amount value for the transaction will be reckoned. Alternatively, you can select transaction currency from the option list. The list displays all valid transaction currency maintained in the system.

The currency you select here must be one that is a valid transaction currency designated for the selected fund in the Fund Transaction Currency rule.

Currency Name

Display

The system displays the name of the currency.

Transaction Value

Transaction Mode

Mandatory

Select the transaction mode from the drop-down list. Following are the options available in the drop-down list:

Units Applied

Numeric; 27 Characters; Optional

Specify the units applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Units. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

Percent Applied

Numeric; 27 Characters; Optional

Specify the percent applied details.

You should specify the details in this field only if you have selected ‘Transaction Mode’ field as Percent. Else, while clicking ‘Enrich Transaction’ button, the system will display an error message.

After entering all details in Transaction Information section click on button. The list of transactions applicable for the Unit Holder selected is defaulted in UH and Fund section.

4.28.2 Details Tab

Click ‘Details’ tab in the FCIS Reissue Transaction Detail screen.

 

You can specify the following details:

Client Information Section

CIF Number

Alphanumeric; 12 Characters; Optional

Specify the CIF number.

The system will display the following values:

You can upload unit holder signature image by clicking ‘UH Signature’ button.

Exchange Details

Amount in Fund Base Currency

Numeric; 30 Characters; Optional

Specify the amount in fund base currency.

Exchange Rate Source

Alphanumeric; 6 Characters; Optional

Specify the exchange rate source. Alternatively, you can select the exchange rate source from the option list. The list displays all valid exchange rate source maintained in the system.

Exchange Rate Applied

Numeric; 21 Characters; Optional

The system displays the applied exchange rate.

Override Exchange Rate?

Optional

Select if exchange rate is to be overridden or not from the drop-down list. The list displays the following values:

Other Details

Communication Mode

Alphanumeric; 2 Characters; Optional

Specify the communication mode through which the transaction request was communicated. Alternatively, you can select mode of communication from the option list. the list displays all valid communication mode maintained in the system.

Remarks

Alphanumeric; 255 Characters; Optional

Specify remarks, if any.

Maturity Date

Date Format; Optional

If the fund in which the transaction is being put through is a closed-end fund, then specify the maturity date for the transaction in the Maturity Date field. This field is only applicable for AMCs that have opted for the maturity date facility.

Auto Generate Unblock?

Optional

Check this box to automatically generate unblock transactions.

After specifying all the necessary details, click ‘Calculate’ button to calculate the interest details. Click the Calculate button. The system obtains the applicable exchange rate for the application date and computes the equivalent of the transaction value in the fund base currency. This value is displayed in the Amount in Fund Base Currency field. The applied exchange rate is also displayed in the Override Exchange Rate field.

4.28.3 Intermediary Tab

Click ‘Intermediary’ tab in the FCIS Reissue Transaction Detail screen.

 

If an entity has been identified as an intermediary for the transaction, then you must identify the same in this section, along with the commission percentage split for an entity.

Entity Type

Alphanumeric; 1 Character; Optional

Select the entity type that has been identified as the intermediary for the transaction.

Entity ID

Alphanumeric; 12 Characters; Mandatory

For each entity type, specify the intermediary in this field. The name of the selected intermediary is displayed in the Entity Name field.

While entering a transaction, system will default the intermediary specified here. However, you can override the defaulted value.

Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the broker is displayed. However, you can amend this value.

Parent Entity Name

Alphanumeric; 100 Characters; Optional

When you select the broker code, the name of the parent broker for the selected broker is displayed. However, you can amend this value.

Split Percentage

Numeric; 5 Characters; Optional

Specify the percentage of total commission that is to accrue to the selected broker. The sum of all the percentages specified for any brokers identified for the transaction must equal one hundred percent.

From or To Leg

Optional

Select the from or to leg details from the drop-down list. The list displays the following values:

4.28.4 KYC Details Tab

Click on ‘KYC Details’ tab in the FCIS Reissue Transaction Detail screen.

 

Requested

Optional

Check this box to indicate KYC details are requested.

Requirement

Alphanumeric; 255 Characters; Optional

Specify the list of KYC documents required for the unit holder.

Received

Optional

Check this box to indicate KYC details are received.

Received Date

Date Format; Optional

Specify the date on which the documents are received from the investor.

Tax Document

Optional

Select if tax document is required or not from the drop-down list. The list displays the following values:

Chasing Date

Date Format; Optional

Specify the date on which the document chasing is initiated, if the investor has not completed the KYC requirements.

All the requested KYC documentation has been received

Optional

Select if KYC is received or not from the drop-down list. The list displays the following values:

Clicking on ‘UH KYC Details’ button, the system displays all the KYC details available for the UH..

 

The details are populated from Unit Holder Maintenance screen (UTDUH).

Note

Transaction Status will not check the KYC Details to complete the transaction.

For further details on this screen, refer ‘KYC Details Tab’ in ‘Unit Holder Maintenance Detail’ screen (UTDUH) in Entities User Manual.

4.28.5 Add Info Tab

Click on ‘Add Info’ tab in the FCIS Reissue Transaction Detail screen.

 

Other Info Field

Display

The system displays the additional information, if any information heads have been maintained in the System Parameters, to be applicable for the segment.

Field Value

Display

The system displays the field value.

4.28.6 Certificate Tab

Click Certificate tab in the FCIS Reissue Transaction Details screen.

 

Min Cert Denomination

Numeric; 22 Characters; Optional

Specify the minimum certificate denomination details.

Max Cert Denomination

Numeric; 22 Characters; Optional

Specify the maximum certificate denomination details.

From Issued Balances

Optional

Select from issued balances details from the drop-down list. The list displays the following values:

Note

From issued balance field ‘Both Option’ is not applicable for the subscription transaction

No of Certificates

Optional

Select the number of certificates from the drop-down list. The list displays the following values:

Certificate Details

Certificate Number

Numeric; 10 Characters; Optional

Specify the certificate number. Alternatively, you can select the certificate number from the option list. The list displays all valid certificate number maintained in the system.

No of Units

Numeric; 27 Characters; Optional

Specify the number of units details.

4.28.7 Allocation Details Button

 

The following allocation details are displayed:

Allocation Details

The following Allocation details are displayed:

Switch-In Allocation Details

The following Switch-in allocation details are displayed:

Load Details

The following Load Details are displayed during the allocation:

Performance Fee Details

The following Performance Fee Details are displayed during the allocation:

Transaction Component Details

The following Transaction Component Details are displayed during the allocation:

CGT Deduction Details

The following CGT Deduction Details are displayed during the allocation:

4.28.8 Saving the Transaction

At this stage, you can save the transaction by clicking the Save button at the bottom of the Transaction Information Section. The transaction is saved, and the system generated transaction number (and the reference number, if any) is displayed.

Note

If the Auto-authorization feature is enabled for the Save operation for the AMC ID, then the transaction is saved as an authorized transaction. If not, it is saved as an unauthorized transaction. In either case, the Transaction Number is generated and displayed when you invoke the Save operation.

4.29 Reissue Transaction Summary Screen

This section contains the following topics:

4.29.1 Retrieving a Record in Reissue Transaction Summary Screen

You can retrieve a previously entered record in the Summary Screen, as follows:

 

Click ‘Search’ button to view the records. All the records with the specified details are retrieved and displayed in the lower portion of the screen.

Note

You can also retrieve the individual record detail from the detail screen by querying in the following manner:

You can perform Edit, Delete, Amend, Authorize, Reverse, Confirm operations by selecting the operation from the Action list. You can also search a record by using a combination of % and alphanumeric value.

For example:

You can search the record for Transaction Number by using the combination of % and alphanumeric value as follows:-

4.29.2 Editing Reissue Transaction Record

You can modify the details of FCIS Reissue Transaction record that you have already entered into the system, provided it has not subsequently authorized. You can perform this operation as follows:

Click Save to save your changes. The FCIS Reissue Transaction Detail screen is closed and the changes made are reflected in the FCIS Reissue Transaction Summary screen.

4.29.3 Viewing Reissue Transaction Record

To view a record that you have previously input, you must retrieve the same in the FCIS Reissue Transaction Summary screen as follows:

4.29.4 Deleting Reissue Transaction Record

You can delete only unauthorized records in the system. To delete a record that you have previously entered:

4.29.5 Authorizing Reissue Transaction Record

When a checker authorizes a record, details of validation, if any, that were overridden by the maker of the record during the Save operation are displayed. If any of these overrides results in an error, the checker must reject the record.

4.29.6 Amending Reissue Transaction Record

After a FCIS Reissue Transaction record is authorized, it can be modified using the Unlock operation from the Action List. To make changes to a record after authorization:

4.29.7 Authorizing Amended Reissue Transaction Record

An amended FCIS Reissue Transaction record must be authorized for the amendment to be made effective in the system. The authorization of amended records can be done only from Fund Manager Module and Agency Branch module.

The subsequent process of authorization is the same as that for normal transactions.

4.30 Defaulting of Price Date in Transaction Screens

While entering a transaction in any of the Transaction Detail screens, you will have to select the fund in which the requested transaction has to be put through. Once you choose the fund from the option list, the field From Price Date will be displayed.

The table below gives you four sets of conditions that will determine the price date that will be updated in the field From Price Date.

Case

Post Priced

Forward Pricing

Specific Fund Price Frequency

Cut Off Basis

Adhoc Price Date

Case 1

Yes

No

NA

NA

NA

Case 2

Yes

Yes

‘User Defined’

‘Cut Off Based on Price Date’

NA

Case 3

Yes

Yes

‘User Defined’

‘Cut Off Based on Price Date’

Maintained

Case 4

Yes

Yes

Any option other than ‘User Defined’

‘Cut Off as an Inde­pendent Calendar’

Maintained

Note

When indicating the Adhoc Price Date you should have specified that the price entered is not meant for reporting alone, by not checking the box ‘For Reporting’.

NA, wherever present, denotes the field is Not Applicable given the set of conditions.

For each of the set of conditions given in the table above, the following will be the date that will be updated in the field From Price Date:

Case 1

The next scheduled price date.

Example

For a Fund A, which is post priced (pricing will be of a daily frequency), the system by default the price to the current available price date.

Case 2

The next user defined price date taking into account the number of cut off days specified.

Example

For a fund A, with the following set of maintenances, the allocation would be as follows:

Fund
Name

Forward Pricing
Applicable

Scheduled
Price Date

Pricing
Cut-Off (days)

Fund B

Yes

14-Apr-04

2

17-Apr-04

 

19-Apr-04

21-Apr-04

For a transaction captured on 12th, the field From Price Date in the subscription transaction will be updated with the date 14th April 2004.

For a transaction captured on 13th, the field From Price Date in the subscription transaction will be updated with the date 19th April 2004 as the 17th is an AMC holiday.

Note

For the transaction captured on the 13th in the above example, the default price date can­not be overridden to the adhoc date as it is not maintained but can be overridden to the 14th (the Scheduled Price Date), though it does not satisfy the pricing cut off limit.

Case 3

The next user defined price date taking into account the number of cut off days specified. You can change this price date and enter the Adhoc Price Date.Example

For a fund A, with the following set of maintenances, the allocation would be as follows:

Fund
Name

Forward
Pricing
Applicable

Scheduled
Price Date

Pricing
Cut-Off (days)

Adhoc Date (Subscription)

Adhoc Cut-Off (days)

Fund B

Yes

14-Apr-04

2

12-Apr-04

0

17-Apr-04

13-Apr-04

1

19-Apr-04

15-Apr-04

2 - Flagged for reporting

21-Apr-04

16-Apr-04

3

Assume, 15th is a Fund holiday and 17th April, 2004 is a AMC holiday.

For a transaction captured on the 12th, the field From Price Date in the subscription transaction will be updated with the date 14th April 2004.

The above defaulted price date 14th April 2004, can be overridden to the Adhoc Date 12th April 2004.

For a transaction captured on 13th, the field From Price Date in the subscription transaction will be updated with the date 19th April 2004 as the 17th is an AMC holiday.

In the above transaction, the default price date can be overridden to the Adhoc Date, 13th April 2004 as it does not satisfy the cut-off days limit. But the 14th (the Scheduled Price Date) can be applied.

Case 4

The next scheduled price date taking into account the number of cut off days specified. You can change this price date and enter the Adhoc Price Date.

Refer to the chapter ‘Setting Up Fund Rules (II’) in Volume 2 of the Fund Manager User Manual.

For further information on the Transaction Detail screens, refer to the chapters ‘Processing Transaction Requests and Processing Transaction Requests (II)’ in Volume 2 of the Agency Branch User Manual.

4.31 Completing Transaction

A transaction is deemed as complete only after it is settled and the required KYC documents have been received from the investor, both at the unit holder level and at the transaction level.

Redemption and Switch Out transactions are allowed even if the linked subscription transactions are not complete. However, payment will not be allowed. If Redemption and Switch out transactions are settled and all the required KYC documents have been received, Completion of linked Subscription triggers the Completion of the Redemption or Switch out transaction.

A transaction can be redeemed or switched out only if the KYC/AML checks have been completed for the linked inflow transaction.

Completion is possible for IPO subscription, subscription, redemption, switch and transfer transactions.

Completion of a transaction is possible only under the following circumstances:

You can perform the completion operation as follows:

Note

The completion date that you specify here should be less than or equal to the application date and should be greater than or equal to the transaction date, allocation date and the settlement date of the transaction.

In case the KYC list is incomplete for an unsettled transaction, Completion date is updated on settlement. A settled transaction can be marked as ‘Complete’ only after marking that all the requested KYC documents have been received.

If your installation has not requested for KYC checks, then the transaction will be automatically marked as completed in the following cases:

In case of Redemption transactions:

4.32 Processing Back Data Propagation for Transactions

You can correct erroneous transactions as well as enter those that have been missed out and compute the effect these have on the current holdings of the unit holder through the back data propagation process. The following transactions are covered as part of this feature:

To facilitate this propagation process, two schema are used – the business (or normal) schema and the report schema. You are required to enter the correct data in the business schema for the required transactions and select these for propagation, again from the business schema. The transactions will be simulated in the report schema and the results can be viewed in the business schema.

Refer the chapter ‘Back Data Propagation’ in the Fund Manager User Manual for more details on the back data propagation process.

4.33 Auto Completion

This section contains the following topics:

4.33.1 Invoking Auto Completion Screen

You can update the transaction completion status of the transaction using ‘Auto Completion’ screen. For the transactions which are either cleared in payment or KYC process and you need to complete the transaction before the end of the day program, then run this batch to make the transaction complete.

You can invoke ‘Auto Completion’ screen by typing ‘UTDAUTCO’ in the field at the top right corner of the Application tool bar and clicking on the adjoining arrow button.

 

In order to process the Job, you need to input the following details.

AMC ID

Alphanumeric; 12 Characters; Mandatory

Specify the AMC ID of the transactions for which the status needs to be marked as completed. Alternatively, you can select AMC ID from the option list. The list displays all valid AMC ID maintained in the system.

Unit Holder ID

Alphanumeric; 12 Characters; Optional

Specify the unit holder ID of the transaction in case you want to mark the status as completed for a particular unit holder.

You can also query for unit holder ID by clicking ‘Find’ button.

Fund ID

Alphanumeric; 6 Characters; Optional

Specify the fund along with AMC in case all the transaction under that AMC and fund combination status needs to be marked as completed. Alternatively, you can select fund ID from the option list. The list displays all valid fund ID maintained in the system.

ISIN Code

Alphanumeric; 25 Characters; Optional

The system displays the ISIN code if you have specified the fund ID. Else specify the ISIN code.

If you specify the ISIN code, the system displays the fund ID and vice versa.