Exporting Personal Data

To respond to anyone’s formal request to view their stored personal data, you can export this information (using .csv formatting) and forward it to them. You can only export one person’s personal data record at a time. All export tasks are logged and auditable.

The methodology for generating export files is the same for every type of personal data record. Each type of personal data record uses differing navigational paths within the Suites Management application.

The three types of personal data available to export and their application navigational paths are:

• Owners: Click Owners, and then click Owners again.

• Employees: Click Employees, and then click Employee Setup.

• Contacts: Click Owners, and then click Contact List.

To export stored personal data from Suites Management:

1. Using one of the navigational paths above, access the personal data record that you want to export.
2. Beneath the Select column, click the radio button adjacent to the name of whose data you want to export.
3. Click the Export Data button.
4. In the Type Data Export window, click Export to continue, or click Cancel to abort the export.
   The Type Data Export window contains the following information:

   • Date Time: The date and time of the data export.

   • Owner, Employee, or Contact: The person’s name.

   • File Path: The destination folder of the export file (for example, <Drive letter>:\MICROS\LES\Suites\Export).

   • File Name: The name of the export file that is written to the Export folder.

   Figure 7-1 Example: Owner Data Export Window

   
   
   
5. After the data export has completed, use Microsoft Windows Explorer to navigate to the <Drive letter>:\MICROS\LES\Suites\Export folder.

   Figure 7-2 Destination Path of the Export Folder

   
   
   
6. Find the data export file and open it using a text editor (for example, Microsoft Notepad). The content is shown using comma separated values (.csv) formatting.