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Review and Submit Compliance Requirements

The Edit Compliance Status page shows a Standard tab for documents that must be submitted once per project or documents that expire. Separate tabs show recurring requirements. Recurring documents are documents that must be submitted on a periodic basis.

1. Navigate to the Edit Compliance Status Page

   There are two ways to get to the Edit Compliance Status page.

   Project Action

   1. Choose the Submit Compliance Requirements action on the Project Home Page.

      Note: Multiple Submit Compliance actions group beneath a collapsed category header. Choose the Show Submit Compliance header to show all available actions.

      The system displays the Compliance Requirement Update page.

   2. Choose the Click here to review and submit your compliance requirements button.

   Compliance Menu

   Choose My Requirement Status from the Compliance drop-down menu at the top of any project page.

2. Determine which documents must be submitted or updated.
   Look at the Status column to see the status of a requirement.

   Note: The legend defines each status.

   • Green means a requirement is compliant.
   • Yellow means:
     • A Standard requirement expires within 60 days
     • A Recurring requirement has not been received in a period with a claim that has been submitted, but not yet approved.
   • Red means:
     • A Standard requirement expired or was not received
     • A Recurring requirement has not been received in a period with an approved progress claim.
   • Gray means:
     • A Standard requirement is not tracked
     • A Recurring requirement is not tracked and no more documents are expected
     • A Recurring requirement is not applicable for the Period or for a given cycle.
3. Review the instructions and consequences.
   • The When Expired or Missing column describes the enforcement for missing documents.
     • Withhold Payments
       • A notification is sent by the system when the document is out of compliance
       • Payments are held until the document is in compliance with the requirement.
     • Advise Only—A notification is sent by the system when the document is out of compliance.
   • The Subcontractor Instructions column shows any specific directions added by the Head Contractor.
4. If a Head Contractor allows electronic submission, a Submit link displays in the Document Action column. Choose the Submit link for the requirement. A Manage Attachments dialog appears.

   Note: The Submit link will not display if electronic submission is disabled. Review the Subcontractor Instructions or contact your Head Contractor to determine how the documents should be submitted.

5. Choose the Browse button.
   A File Upload dialog appears.
6. Locate the document file on your computer.
7. Select the file and choose the Open button.
   The file name appears on the Manage Attachments dialog.
8. Save attachments.
9. Choose the Save button.

   Note: You cannot save unless a file is attached. If you don't have a file to attach, choose Cancel.

   The dialog disappears and a View link displays in the Document Action column of the requirement. If the View link is available, your document has been successfully sent to the Head Contractor for review

10. The system notifies the Head Contractor that your documents have been submitted.

Tip

Submitting a document does not automatically change your compliance status. The Head Contractor must update your compliance status for it to change.

Note: Contact Oracle Support for help tracking document requirements for Sub-Tiers.

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Last Published Monday, February 5, 2024