Creating Split Payments and Joint Cheques

Use the Edit Payment Status page to arrange a joint cheque to a Sub-Tier Subcontractor or Supplier. Joint cheques are created as split payments on the system.

You may also need to create a split payment to partially pay a Subcontractor or to reflect the Subcontractor was manually paid outside of the system.
See Creating Partial Payments.

Note: To create a split payment, a Subcontractor's progress claim must be approved. See Manage Claims.

Navigate to the Edit Payment Status Page
To access the Edit Payment Status page:
- From the Payment/Statutory Declarations section of the Period Home Page, choose the Manage Payments link.
- From the Edit column on the Manage Period Payment screen, choose the Edit link.
Under the Split Payments section, add the split payment details.
1. In the Organisation field, enter the name of the organisation receiving a joint cheque.
2. In the Progress Claim Amount field, enter the amount to pay the organisation. This amount will be paid by manual cheque.
3. In the Date Paid field, select the calendar icon and choose a date from the dialog box.
4. In the Cheque field, enter the number of the cheque used to pay the organisation.
Select the Add button.

The Subcontractor's row changes:

The Payment Method is Split
The Payment Amount is adjusted
The Payment Status is Held.

A new row displays the split payment.

The Date Created displays the current date.
The Payment Method is Cheque.
The Payment Amount shows the amount you entered.

The Manage Period Payments page shows the split payment.

Caution: The Subcontractor is automatically on Split-Pay Confirmation Hold until the split payment is confirmed. The Subcontractor must agree to the recorded amounts before you can disburse the remaining EFT payment.

Notes:

If a project includes the Track Split Payments project setting, payment will remain on hold until the Head Contractor also releases a Head Contractor Split Payment Tracking Hold. See Choose Project Settings.
The Subcontractor is still paid electronically.

Next: Creating Partial Payments