Manage Accounting Exports

Head Contractor users with the Manage Interfaces permission can use the Manage Accounting Exports page to update progress claim numbers and flag Subcontractor files for export to an accounting or Enterprise Resource Planning (ERP) system.

Caution: Incorrect use of this screen can lead to payments being missed, or paid multiple times. Contact your Textura implementation team if you think you need to use this feature.

Search for a Record

Enter text in one of the six available search fields:
- Project
- Period
- Vendor
- Subcontractor
- Contract
- Progress Claim
Choose Search.
Filtered records appear in the table.

Set Flags for Progress Claim Export Records

The Subcontractor Progress Claims Exported column indicates whether or not a record has previously been sent to the ERP. A tick indicates that the record has been sent, and will not be included in the next export file. An un-ticked record will be included in the next export file generated.

In the column for a Subcontractor record:

Choose Select All in a column header to mark all available records as sent
Select the tick box in a file row to mark an individual claim record as sent.
Note: To re-send records in the next export, either choose Unselect All or deselect the tick box in a file row.

(Optional) Update Progress Claim

Editable progress claim number fields display in blue.

Choose the progress claim number to change.
A Modify Progress Claim dialog box displays.
In the dialog box, enter a new progress claim number.
Enter a comment.
Choose Modify.
The new progress claim number displays on the Manage Accounting Exports screen.
Notes:
- The system tracks the name of the last user who changed the progress claim number and the time of the change.
- Updating a progress claim number automatically removes the exported flag from the progress claim record.

Save

Choose Save Changes.

A Status screen displays, confirming the export flags have been updated and saved.

Navigate to the Manage Accounting Exports Page