Split Payments and Joint Cheques
Use the Edit Payment Status page to cut a joint cheque to a Sub-Tier Subcontractor or Supplier. Joint cheques are created as split payments on the system.
You may also need to create a split payment to partially pay a Subcontractor or to reflect the Subcontractor was manually paid outside of the system. See Creating Partial Payments.
To create a split payment, a Subcontractor's Payment Application must be approved.
- Navigate to the Manage Period Payments Page
- From the Tasks page, choose the Disburse Funds for Period link.
- From the Period Actions section of the Project Home Page, choose Disburse Funds.
- From the Period Actions column of the Period Home Page, choose Disburse Funds.
- From the Payments/VAT Invoices section of the Period Home Page, choose Manage Period Payments.
- Choose the Edit link next to the Subcontractor whose payment must be split.
- Navigate to the Edit Payment Status Page
- Choose the Manage Payments link under Payment/VAT Invoices section of the Period Home Page.
See Manage Period Payments. - Choose the Edit link under the Edit column on the Manage Period Payments page.
- Choose the Manage Payments link under Payment/VAT Invoices section of the Period Home Page.
- From the Split Payments section, add the split payment details.
- In the Organisation field, enter the name of the organisation receiving a joint cheque .
- In the Payment Application Amount field, enter the amount to pay the organisation. This amount will be paid by manual cheque.
- In the Date Paid field, select the calendar icon and choose a date from the dialogue box.
- In the Cheque field, enter the number of the cheque used to pay the organisation.
- Choose the Add button.
The Subcontractor's row changes:
- The Payment Method is Split. The Subcontractor is still paid electronically.
- The Payment Amount is adjusted.
- The Payment Status is Held.
A new row displays the split payment.
- The Date Created displays the current date.
- The Payment Method is Cheque.
- The Payment Amount shows the amount you entered.
The Manage Period Payments page shows the split payment. See Manage Period Payments.
Caution: The Subcontractor is automatically on a Split Payment Confirmation Hold until the split payment is confirmed. The Subcontractor must agree to the recorded amounts before you can disburse the remaining BACS payment.
Last Published Wednesday, July 10, 2024