Subcontract Settings

Enable stored material tracking

Choose this setting to track materials stored both off and on site. This setting also allows all Subcontractors and on-system Sub-Tiers to track stored materials.

Need to include Stored Materials on your payment application? When using the Track Stored Material Detail setting, you must choose payment application documents that accurately show the stored material amounts. Contact your Textura implementation team if you think you need to use this setting.

Enable hours worked tracking

Choose this setting to allow Subcontractors to record hours worked on a project per period. Hours Worked are tracked for reporting purposes only. Generate the Hours Worked report to view hours.

Enable subcontractor special budget amount and change tracking tick box

Choose this setting to track an alternative budget through a special budget tab on the Work Breakdown (WB). For example: Original and current budget amounts can be tracked. This setting is often used with custom documents. Contact your Textura implementation team if you think you need to use this setting.

Default new subcontracts to Specified Billing

Choose this setting to require the Main Contractor to enter the Subcontractor payment application for new subcontracts and submit the payment application to the Subcontractor for signature approval. Contact your Textura implementation team if you think you need to use this setting.

Allow component retention override

Choose this setting to allow Main Contractors to enter different retention rates for selected contract components.

Allow contract overbilling

This setting is displayed only if overbilling is enabled at the organisation level. Choose this setting to allow overbilling at the contract level. When enabled, the Allow contract to be overbilled contract setting is displayed.

Caution: Prior to enabling this feature please verify that your ERP is able to accept payment applications for amounts greater then the remaining contract balance. Not all integrations support this, and can result in the failure of payment applications to successfully post. If you have additional questions about this feature please reach out to your Oracle Textura support representative.

Default new subcontracts to allow overbilling

This setting is displayed only if overbilling is enabled at the organisation level. Choose this setting to allow contract overbilling when new subcontracts are either imported or manually created.

Enable Project Classification Tracking

Enable business classification tracking across all payment applications and contracts for the project. When enabled, you can access a Project Classification Tracking dashboard and generate a report to capture the current business classification tracking status of your Subcontractors.

Allow on-system owner to view Project Classification Tracking

Only available when a project uses the Enable Project Classification Tracking setting. Allow an on-system Owner to access the Project Classification Tracking dashboard. If you do not turn on this setting, the Owner cannot see business tracking information.

Enable minority business classification tracking of all subcontracts tick box

Choose this setting to track the minority business status of all Subcontractors participating on the project.

Notify MC to map new Subcontract Variations

Choose this setting to notify the Main Contractor when a subcontract variation is imported.

Allow Potential Variations to be entered

Choose this setting to allow Subcontractors to record potential variations.

Allow edits to Potential Variations

Choose this setting to allow Subcontractors to alter any potential variations they recorded.

Notes:

Contact your Textura implementation team if you think you need to use these settings.

Potential variation settings require custom documents, which include a potential variation log to track potential variations.
Subcontractors on a project that includes these settings are prompted to View/Edit Potential Variations before sending a payment application to a Signer.

Allow VAT Codes to be entered

Choose this setting to allow Main Contractors to enter tax codes or tax rates. When tax rates are allowed, a Tax Code column is available on the Contract Maintenance page.

Calculate VAT before Retention is held

Choose this setting to allow Main Contractors to calculate and display tax before retention is held.

Require VAT Codes

This setting is displayed only if Allow VAT Codes to be Entered is selected. When this setting is selected, the VAT code field becomes a mandatory field on the Contract Maintenance page.

Lock Imported VAT Codes

This setting is displayed only if Allow VAT Codes to be Entered is selected. When this setting is selected, the VAT code field on the Contract Maintenance page is displayed but is not a required field. For imported contracts, the tax codes field is disabled, only service users can edit this field.

Sub WB Option

Choose who controls the Subcontractor Work Breakdown

None: Selected by default, this setting allows Subcontractors to build their own WB.
Review WB: Choose this setting to notify the Main Contractor when a Subcontractor modifies a WB.
Specified WB: Choose this setting to require the Main Contractor to build the WBs for Subcontractors. Contact your Textura implementation team if you think you need to use this setting.

Default Subcontractor payment application Approval Method for New Subcontracts

Determine how the Main Contractor organisation should approve Subcontractor payment applications

Standard payment application Approval: Selected by default, this method allows any payment application Approver assigned to the project to approve Subcontractor payment applications.
Parallel Signatory Approval: Choose this method to designate multiple users who must approve Subcontractor payment applications.
Serial Signatory Approval: Choose this method to designate multiple users who must approve and the order they must approve Subcontractor payment applications.
Conditional Approval Rules can only be applied to contracts using Serial Signatory Approval. Contact your Textura implementation team if you think you need to use this setting.

Next: Period Settings