Recording Progress Billing for Subcontractors

To enter progress billing details as a Subcontractor on the Progress tab of your Billing Workflow:

Navigate to your Billing Workflow for Subcontractors
- The action to Enter Billing Details for Period appears under Tasks. You can find it on the Tasks, Project Home, and the Period Home pages.
  Notes:
  - The Enter Billing Details task remains available until the payment application is signed.
  - If the period has previously been rejected, a Re-enter Billing Details task will appear instead.
  - The name of this link changes depending on your workflow step. For example, you may see Record Sub-Tiers if you already entered progress or retention billing amounts.
- If you are accessing your Billing Workflow as a part of the signing process, you will see a Sign Payment Application link on the Tasks, Project Home, and Period Home pages.
Ensure that you are on the Progress tab.
- The Progress tab will display first for most users beginning the billing process.
- If a project allows stored material tracking, this will be the second tab in the billing process.
- If the current period does not allow progress billing, you will not see this tab.
Enter billing amounts:
1. Choose a line to bill against. The selected field will have a darker border than the other cells in the table.
  Unable to edit a field? Some Main Contractors use component types to specify how labor or stored materials can be billed. Subcontractor billing is then limited by the component type.
2. Enter an amount under the Work This Period column.
  Once an amount billed is entered:
  - Amounts in the % Complete, Completed to Date, and Net This Period are automatically calculated
  - The Retention Held This Period amount is automatically calculated.
    The retention calculation is based on the project's default percentage.
(Optional) Add comments to a line for later review or as a message to an on-system user. The line item comments entered here are visible to your Main Contractor when they view or modify your payment application.
1. In the Description of Work column, select the speech button icon.
  A Comments and History dialogue box displays.
2. In the available field in the dialogue box, enter your comment.
3. Select Ok.
  The dialogue box closes and the speech bubble icon turns blue. Select the blue icon to view available comments.
Check the payment application totals at the bottom of the page.
Select the Save & Continue button to progress to the next tab in your Billing Workflow.

There are two additional ways to update billing totals on the Progress tab:

Bill for a completed percentage
Bill for stored materials.

Bill % Complete

To bill based on percentage, update the amount in the % Complete field. The Work This Period field shows the monetary value. All other fields are automatically calculated.

Tip

Payment application amounts may not exceed the remaining balance for any line item.

Bill for Material Stored This Period

Enter the monetary value of material stored between the Period From and Period To dates in the Material Stored This Period field.

Notes:

Entering an amount in this field automatically adjusts Completed to Date field.
See two Materials columns? If your project uses the Track Stored Material Details project setting, then you must record when the materials are received and when they are consumed. This is the first tab you will see when entering a payment application.
Need to bill for previously held retention? A Main Contractor must allow retention billing for the period. You will request retention on the Retention tab of your Billing Workflow.
The payment application is not submitted for payment until it is signed. Final payment applications must be signed by the Subcontractor to be included in a period.
Payment Applications can be saved at any time or edited until the payment application has been signed. You can also move between any of the available billing tabs before signing the payment application.
The Progress tab page automatically includes values for % Complete, Work Breakdown, and Previously Billed amounts. The total in these columns carry over from previous payment applications.

Next: Importing a Payment Application from a File for Subcontractors