What's New in TPM Explore the enhancements we added this month

September 2021

Spotlight

Track Offline Notary

The new offline notarisation workflow on TPM changes the way you handle electronic notarisation on TPM, and offers better tools for tracking. For projects located in areas which do not accept the electronic notarisation of signatures, you can now choose to bypass the electronic notarisation process. Main Contractors can also activate this feature for specific Subcontractors who do not have access to electronic notarisation. When this setting is active, Subcontractors working on the project will choose to bypass notarisation when signing a document. After bypassing notarisation, the Subcontractor will need to download a copy of the document to be notarised, have it notarised with a Notary in the traditional paper way, and upload the signed and notarised document to the new Track Offline Notary page.

Main Contractors can see uploaded, notarised documents on their own version of the Track Offline Notary page. Approve or reject the uploaded file to ensure your project participants remain in compliance. TPM will automatically apply a new payment hold to any unapproved or missing notarised document.

Additionally, you can easily track offline notarisation by generating the new Offline Notarisation Report.

In the future, all offline notary accounts created and used as a part of our old process are being decommissioned. We will notify you when this happens.

See Track Offline Notary for Main Contractors for more information on this feature.

Review Business Classifications

A new page called Review Business Classifications under the Compliance menu allows you to review and track if you and your Subcontractors and Sub-tiers have attached the required business classification certificates.

As a Prime Subcontractor, you can also use this page to attach the required certificates. A new step in payment application workflow also allows you to view and upload certificates. The Certificates tab is displayed in the payment application workflow only if you have missing or expired certificates for classifications that require certificates. This is an optional step in the workflow.

Main Contractors can use the Details tab on the Business Classification Tracking page to accept or reject the certificates attached to a classification.

See the Review Business Classifications topic for more information on this feature.

Video Spotlight

Watch how to submit a Payment Application as a Subcontractor

This video covers changes to the Enter Payment Application workflow in TPM. It also uses American English.

Enhancements

  • When generating the Subcontracts with Vendor Information Report, Main Contractors can now select a Vendor Mapped Date range to filter vendors included in the report. When you use this filter, only Vendors who had new contracts created within the specified date range will be included in the report output.
  • Additional columns will now be found on the Security Centre page include additional information about changes made to your organisation and login information. The Organisation Updates tab includes an Organisation column, which displays the name of the organisation which was updated. You can use this column to filter the table by a date range. The User Updates and Login Activity tabs include a Users column. Filter users by a date range to view changes made to a user over a specified time period.
  • You can now add two separate types of comments to payments before disbursement: Period Comment and Contract Comment. With 21.9 all existing comments will be migrated and relabeled as Contract Comments. Contract comments are associated with a contract and apply to all periods within the contract. Period Comments pertain only to a specific period and are visible to Subcontractors.

    Add and view Contract Comments from the Contract Maintenance, Edit Payment Status, Manage Payments, Authorise Payments, and the Enterprise Wide Disbursement (EWD) pages. View and add Period Comments from the Edit Payment Status, Authorise Payments, Manage Payments, Owner Funding Entry, and EWD pages. View both comments from the Contract Status page.

    Several related payment reports have also been updated to reflect these new comments.

  • A new % Complete column is displayed on the following pages: Contract Status, Authorise Payments, and Manage Payments.

Main Contractors

  • New settings on the Subcontracts by Organisation page control how your exports for payment applications and payments are handled when you integrate with an ERP. Use the Enable Payment Application Export or Enable Payment Export setting on a per vendor basis to choose whether or not to allow TPM to export payment applications and payments to your ERP. You can also change your settings to automatically set all payments Manual if you plan to track and pay your Subcontractors through your ERP.
  • Two new project settings are displayed if the Allow Tax Codes to be Entered setting is checked: Require Tax Codes and Lock Imported Tax Codes. If the Require Tax Codes setting is selected, the tax code is a required field on the Project Settings and the Contract Maintenance pages. If the Lock Imported Tax Codes setting is selected, imported contracts will have the tax codes field disabled. Only service users can edit this field.

Last Published Wednesday, August 7, 2024