Working with the Manage VAT Invoices Page for Main Contractors

  1. Information Box: Shows the hold settings the application will apply to Subcontractors with missing Sub-Tier VAT Invoices. Color in the MC Approval column indicates the hold status for each organisation.
  2. Save Changes Button: Save updates made to updated VAT Invoice status.
  3. Apply Holds Button: Apply VAT Invoice payment holds to all organisations with a Not Received or Pending Hold status.

    Note: The application automatically places a payment hold on Prime Subcontractors who are missing a signed VAT Invoice for the period. You cannot manually remove this payment hold. The hold will remain in effect until the Prime Subcontractor submits a signed VAT Invoice, even if their Sub-Tiers are in VAT Invoice compliance.

  4. Additional Links: Additional links on the Manage VAT Invoices page enable you to easily navigate between VAT Invoice and organisation-related tasks:
    • Invite New Organisation: Ask an off-system participant to join the system.
    • Attachments: See payment application or variation-related documents uploaded to a period. Uploaded VAT Invoices are not included on the View Uploaded Files page.
    • Manage VAT Invoices Table: Displays VAT Invoice status for all organisations working on a project. From this table, you can also request VAT Invoices, easily view VAT Invoices that have not yet been approved, upload VAT Invoices, provide a rejection comment, and change VAT Invoice status.

      When navigating to Manage VAT Invoices page from either the Contract Status page or a Review VAT Invoice task, the page is filtered to display the Prime Subcontractor family hierarchy instead of all Subcontractors. Use the Clear Filters button to view all Subcontractors in the Period.

  5. Organisation Drop-Down Menu: Each organisation listed in the table includes a drop-down menu. Select the organisation name to reveal options. You can add a new Sub-Tier under the organisation, edit a listed organisation, or go to the Manage VAT Invoices by Period page.