Manage Accounting Exports

Main Contractor users with the Manage Interfaces permission can use the Manage Accounting Exports page to update payment application numbers and flag Subcontractor files for export to an accounting or Enterprise Resource Planning (ERP) system.

Caution: Incorrect use of this page can lead to payments being missed, or paid multiple times. Contact your Textura implementation team if you think you need to use this feature.

Search for a Record

  1. Enter text in one of the six available search fields:
    • Project
    • Period
    • Vendor
    • Subcontractor
    • Contract
    • Payment Application.
  2. Choose Search.

    Filtered records appear in the table.

Set Flags for Payment Application Export Records

The Subcontractor Payment Application Exported column indicates whether or not a record has previously been sent to the ERP. A tick indicates that the record has been sent, and will not be included in the next export file. An un-ticked record will be included in the next export file generated.

In the column for a Subcontractor record:

(Optional) Update Payment Application

Editable payment application number fields display in blue.

  1. Choose the payment application number to change.
    A Modify Payment Application dialogue box displays.
  2. In the dialogue box, enter a new payment application number.
  3. Enter a comment.
  4. Choose Modify.

    The new payment application number displays on the Manage Accounting Exports page.

    Notes:

    • The system tracks the name of the last user who changed the payment application number and the time of the change.
    • Updating a payment application number automatically removes the exported flag from the payment application record.

Save

Choose Save Changes.

A Status page displays, confirming the export flags have been updated and saved.