Contract Status Fields for Subcontractors

Summary Section

The summary shows contract details.

Organisation

Displays the Subcontractor's or Sub-Tier's name and acts as an organisation look-up. Enter another organisation's name to look up on-system contracts with that organisation. You can use this field to select another Sub-Tier. When entering an organisation's name, the auto-complete feature will list matching on-system organisations. Selecting an organisation will populate the project drop-down.

Project

This drop-down field displays the project name. You can use this field to select another contract with this Sub-Tier. Below the project, a message will display the period context.

Period Context

Below the project, a message displays the period context.

Location

The location and phone number of the Sub-Tier.

Contract

The contract number and description of the contract.

Vendor ID

An accounting package identifier for the Sub-Tier.

Discount Terms

Cash discount settings include the discount rate (%), number of days the subcontract must meet to trigger the discount, and the trigger date.

Summary Amounts

Contract Amount

Original: The amount of the original contract.

Variations: Variation that alter contract amount.

Adjusted: The contract amount including variation adjustments.

Unapproved Variations: The value of variations requested by the Sub-Tier but not yet approved in an accounting package.

Potential Contract Value: The value of the subcontract if all unapproved variations became approved.

Note: Unapproved Variations and Potential Contract Value will only be displayed on projects using the Variation Register.

Approved Payment Applications

Gross: The total amount for approved payment applications.

Retention Held: The amount held from the approved payment applications.

Net: The amount for approved payment applications after the retention is held.

Payments

Latest Date: Last date the Sub-Tier was paid.

Current Payable: The amount currently due to the Sub-Tier.

Total Payments: The total amount paid to the Sub-Tier, including current payments.

Items not Exported

Approved Payment Applications: Total value of payment applications.

Payments: Total amount paid.

Pending and Paid Periods Tables

Period

Pending Period: Lists the pending period. Choose the period number to see the Period Home page.

See Period Home Page for Subcontractors.

Paid Period: Lists the most recent period.

Period To Date

The end date for the period.

Method

The payment method (EFT, Manual Cheque, etc.).

Gross Pay App

The total amount the Sub-Tier billed, or has been approved.

Retention

Retention held against the payment application.

Net Pay App

The total payment application minus the retention.

Tax

Tax applied to the payment application.

Payment

Pending Pmt: Entire payment for the pending period.

Payments: Entire payment for the paid period.

Total Pending: Amount of payment pending.

Paid To Date: Amount of payment already made for the period.

Status

Payment status.

Comments

Any comments included in the payment.

Documents

Documents included in the period are listed.

Payment Application

Payment Schedule

VAT Invoice

Attachments

See Attachments for Subcontractors.

Expanded View

If the Expanded View option is selected, the Period section will include:

Payment App Date

The date the payment application was submitted.

Pay App

The reference number for the payment application.

Cheque

The cheque number (for manual payments).

Date Paid

The date the Sub-Tier was paid.

Pay App Export

Date the approved payment application was exported to the accounting system.

Payment Export

Date the payment was exported to the accounting system.

Variation Table

Approved Variations

Variations

Reference number for the variation.

Date Entered

Date the variation was added to the project.

Variation Date

Date for accounting purposes.

Period

Period the variation affects.

Title

Name of the variation.

Description

Variation description.

Amount

Amount the contract is adjusted by.

Total Variations to Date

The amount of all approved variations to date.

Adj. Contract

The Contract total including variations

Requested Variations

Note: The Requested Variations section will only be displayed if there are unapproved variatoins on projects using the Variation Register.

See Variation Register Tab for Subcontractors.

Requested Variatoins

Reference number for the variation.

Submitted Date

Date the Sub-Tier submitted the variation request.

Period

The billing period in which the Sub-Tier submitted the request.

Title

Name of the variation.

Description

Variation description.

Submitted Amount

Value of the variation as requested by the Sub-Tier.

Submitted to Date

The total value of submitted variations.

Billed to Date

Total value of payment applications against submitted variations.

Pending Actions

Pending Actions

Date the action was generated.

Description

Action required to be completed.

Organisation

Which organisation (usually the Prime Subcontractor or the Sub-Tier) is required to complete the action.

User Role(s)

Which users are able to complete the action.

Contacts Table

Contacts

User's name.

Title

User's company title.

Roles

User's role on the system.

Email

User's email address for the system.

Phone/Fax/Mobile

User's contact numbers.