Opening Uploaded Files

To open a file uploaded to the Attachments page:

Navigate to the Attachments Page
Navigate to the Attachments page from links on the following pages:
- Period Home
- View Period Request
- View VAT Invoice Status
- Manage Payment Applications
- Sign Documents.
From the the Attachments page, select a file name.
A dialogue box displays the name of the file. In the dialogue box, the Open With Adobe Reader (default) and Save File (default) options are available.
Select the Open With option to see the file immediately.
Select OK.
View the file in the selected program.
Note: Change the program used to open the document by selecting an option from the Open With drop-down menu.

Tip:

The list of uploaded files can be filtered by column.

Organisation: The name of the organisation with an attachment.
Item No.: A number associated with the line item that has an attachment.
Description of Work: Manually entered text used to describe the line item.
Contract Number: The vendor contract number that displays on an organisation's payment application document.
File Name: A name given to the uploaded file.
Description: A description for the document, entered when the user uploaded the file.
Period: The period in which a user uploaded the document.
Type: Shows if the uploaded document is a payment application, VAT Invoice, or statement attachment.
Upload Date: The date a user uploaded the attachment.
Uploaded By: Name of the organisation and user who uploaded the file.
File Size: The size of the uploaded file.
Classified: Indicates whether the attachment is classified.