Printing Documents

Document Availability

All on-system period documents become available for printing after a Subcontractor submits a payment application. You cannot print an on-system document before the payment application is submitted.
Modifications made to a payment application after it was submitted will appear in the Draft Payment Application document.
You may see a tooltip with a message about the application generating an updated version of the draft payment application. When the draft payment application becomes available, this tooltip disappears.

If an error occurs during the document generation process, you will see an alert.
VAT Invoice documents that are encrypted cannot be included for printing.
VAT Invoice Only Sub-Tier (vat Sub) or Supplier documents become available immediately.
Notes:
- Rejected VAT Invoice Only Sub-Tier (VAT Sub) or Supplier VAT Invoices are not available for printing.
- Only documents that have been signed or uploaded can be printed from this page.
- Signatures do not appear on On-System Sub-Tier VAT Invoices until 72 hours after funds have been disbursed.

To print period documents:

Navigate to the Print Period Documents Page
- From the Project Tools menu at the top of any page, choose Period Documents.
- From the Your Period Documents section on the Period Home page, select Print Period Documents.
Use the Period drop-down list to select a draw to view.
Set the Print Order for Period Documents.
Each column on the Print Period Documents page represents a document type. Each row represents an organisation. Sub-Tiers appear beneath their Prime Subcontractor.
Prioritise by the Organisation Name, Contract Number, or Description column, or drag-and-drop rows to prioritise which organisation's documents print first. Drag-and-drop columns into the order in which documents should print.
Select a document to print by selecting the tick box in its field. Use the Select All tick box below a column heading to print all documents of that type.
Choose the Print button. A Packet PDF File dialogue box appears. All selected period documents are included in a Packet PDF File. Documents are printed in the order the columns appear, collated by organisation in priority order.
Choose the Save File button to save the file to your computer.
Choose Open With Adobe Reader to view the PDF file.

Tips

Print a signed copy of your own VAT Invoice from the Period Home page.
To assemble a package of up-to-date documents that include payment application modifications, select the Draft Payment Application instead of the Payment Application. The Draft Payment Application document shows the Subcontractor submitted values as well as Main Contractor modification amounts and comments.