Electronic Notarization on TPM for Subcontractors
Oracle Textura Payment Management (TPM) supports electronic notarization for invoices, lien waivers, and sworn statements. Notaries witness the signing of documents and verify the identity of the person signing a document.
When a document on TPM requires notarization, your Billing Workflow displays notary fields before you can apply your signature. Electronic notarization requires the Notary to use the Signer's computer to verify the Signer's signature. When prompted, Notaries enter their username and password, watch the Signer sign the document, and then add their own signature to the electronic document. Notaries in some states will also apply a notary seal when signing.
The system will apply the signature and other state specific requirements to the document.
Set up notary permissions on the Notary's user profile.
Keep in mind:
- TPM does not currently support notarization in: North Carolina, Puerto Rico, Territory of American Samoa, Federated States of Micronesia, The United States of Territory of Guam, Republic of Marshall Islands, Commonwealth of the Northern Mariana Islands, Commonwealth of Puerto Rico, Republic of Palau.
- To notarize documents, a user must have the Notarize Documents permission. The user profile must also include all required notary information.
- Any Notary on the system can notarize a document.
- A user cannot act as both Signer and Notary for a document because you cannot notarize your own signature. You need a Notary user to witness the Signer's signature.
- A Notary's signature must be applied shortly after a Signer signs the document.
- Colorado notaries are required to enter their Document Authentication Numbers (DANs).
- Florida notaries authenticate in order for the system to prepare the correct language to appear on the document for signing and notarization.
View our video guide on creating a notary profile and notarizing documents.
Last Published Wednesday, July 10, 2024