About Payment Holds

Negative Invoice Hold: An automatic hold created on all payments in the contract if a Subcontractor submits a negative value invoice. The Project Manager and Disburser can coordinate to identify positive invoices that can be used to balance negative invoice amounts by creating split payments. You must release the holds manually from the Edit Payment Status page. You can either release the hold on the negative invoices to simultaneously release all holds on the contract, or manually release each individual hold on a positive invoice.

Overbilled Contract Tracking Hold: An automatic hold created if a Subcontractor's billed amount is greater than the current contract value, based on the Payment Hold settings selected on the Project Settings screen
Stored Materials Tracking Hold: An automatic hold created if an invoice includes stored materials based on the Payment Hold settings selected on the Project Settings screen
General Contractor Split Payment Tracking Hold: An automatic hold created when a split payment is made based on Payment Hold settings selected on the Project Settings screen; it is enforced until the General Contractor releases the hold
Subcontractor Split Payment Confirmation Hold: An automatic hold created when a split payment is made; it is enforced until a Subcontractor approves a split payment
Note: Payment remains on hold until the General Contractor releases the General Contractor Split Payment Tracking Hold if the project includes the Track Split Payments setting.
Discount Outside of Terms Hold: An automatic hold created when discount terms are made; it is enforced until a Subcontractor approves a discount
Lien Waiver Tracking Hold: An automatic hold enforced when you approve a Subcontractor's billing documents, but those documents are missing a signed unconditional lien waiver. Lien Waiver holds are dependent upon the lien waiver signature release timing option you selected as a part of your project settings.
The application will also place a payment hold on a Subcontractor's payment if the General Contractor rejects their signed unconditional lien waiver. Lien waiver payment holds for a Prime Subcontractor are removed automatically when they sign and submit the missing lien waiver.

Lien waiver holds display on the Manage Draw Payments, Manage Lien Waivers, Manage Lien Waivers by Draw, Edit Payment Status, Home, and Draw Home pages.

Note: You cannot manually remove a lien waiver payment hold from a Prime Subcontractor. The application will remove the hold only after the Prime Subcontractor submits a signed lien waiver.

When a Prime Subcontractor's Sub-Tiers are missing a lien waiver, you can use the Apply Holds button on the Manage Lien Waivers page to place a payment hold against the Prime Subcontractor. See Lien Waiver Payment Hold Overview for more information on setting-up lien waiver holds.
Sub-Tier Unconditional Lien Waiver Hold: An automatic hold enforced when a Sub-Tier's unconditional lien waiver has been requested on the Manage Lien Waivers screen and is out of compliance
Sub-Tier Conditional Lien Waiver Hold: An automatic hold enforced when a Sub-Tier's conditional lien waiver has been requested on the Manage Lien Waivers screen and is out of compliance
Document Compliance Hold: An automatic hold based on enforcement selections made when setting up legal document requirements. Document Compliance Payment holds are automatically applied when a document uses the Withhold Payment enforcement setting. You can use the Edit Payment Status screen to release a Document Compliance Payment Hold. See Document Compliance Payment Holds Overview for more information on setting up compliance holds.
Pending Export Hold: An automatic hold placed on invoices for which TPM has not received an export receipt from the General Contractor's ERP. The hold is automatically released when TPM receives the export receipt. General Contractors can use the Edit Payment Status page to manually release the hold. This hold is applied only if the Track Failed Invoice Exports setting is enabled on the Project Settings page.

If the "Track Pending Invoice Export" holds releasable by Enterprise Administrators only setting is enabled, only users who are Enterprise Administrators and Project Managers on the project can remove the invoice export receipt hold. All other users will be unable to select the Release Hold button on the Edit Payment Status page.

Change Order Compliance Hold: An automatic hold enforced based on Payment Hold settings selected on the Project Settings screen
Manual Hold Payment: A hold created by a user with Manage Projects permissions
- Can be placed any time until funds are disbursed
- Does not require either Available to Pay or Requested payment status
Current Period Billing Documents - Offline Notary Hold: Only available when you enable the bypass electronic notary workflow. An automatic hold enforced based on whether or not a Subcontractor has uploaded and approved notarized documents. Documents include sworn statements, conditional lien waivers, and invoices. If one or more of these documents is out of compliance, the hold will remain.
Prior Period Unconditional Lien Waiver - Offline Notary Hold: Only available when you enable the bypass electronic notary workflow. An automatic hold enforced based on whether or not a Subcontractor has uploaded an unconditional lien waiver from the prior period.

Tip

Invoice Tracking Holds do not appear on the Manage Payment Status screen unless the Project Manager chooses Invoice Payment Hold settings on the Project Settings screen.

Next: Placing a Manual Payment Hold