Contract Status Fields Overview for Subcontractors

Summary Section

Organization

Displays the Sub-Tier's name and acts as an Organization Look-up. Enter another organization's name to look-up contracts with it. You can use this field to select another subcontractor. When entering an organization's name, the auto-complete feature will list matching on-system organizations. Selecting an organization will populate the project drop-down.

Project

This drop-down field displays the project name. You can use this field to select another contract with this Sub-Tier. Below the project, a message will display the draw context.

Location

The location and phone number of the Sub-Tier.

Contract

The contract number and description of the contract.

Contract Comment

An optional comment included as a message on the contract. This is a view only field, you can edit this comment on the Contract Maintenance page.

Discount Terms

Cash discount settings include the discount rate (%), number of days the subcontract must meet to trigger the discount, and the trigger date.

Summary Amounts

Contract Amount

Original: The amount of the original contract.

Change Orders: Change orders that alter contract amount.

Adjusted: The contract amount including change order adjustments.

Approved Invoices

Gross: The total amount for approved invoices.

Retention Held: The amount held from approved invoices.

Net: The amount for approved invoices after the retention is held.

Payments

Latest Date: Last date the Sub-Tier was paid.

Current Payable: The amount currently due to the Sub-Tier.

Total Payments: The total amount paid to the Sub-Tier, including current payments.

Items not Exported

Approved Invoices: Total value of invoices.

Payments: Total amount paid.

Pending and Paid Draw Tables

Draw

Pending Draw: Lists the pending draw; choose the draw number to see the Draw Home Page.

Paid Draw: Lists the most recent draw.

Period To Date

The end date for the draw.

Method

The payment method (ACH, Manual Check, etc.).

% Complete

Displays the % complete against the selected draw.

Gross Invoice

The total amount the Sub-Tier billed.

Retention

Retention held against the invoice.

Net Invoice

The total invoice minus the retention.

Discount

The discount amount for each draw. This column is displayed only when fixed or variable discounts are enabled on the contract.

Tax

Tax held against an invoice.

Payment

Pending Pmt: Amount of payment pending.

Payments: Entire payment for the paid draw.

Total Pending: Entire amount for payment pending.

Paid To Date: Amount of payment already made for the draw.

Payment Due Date: Date payment is due based on project settings.

Date Paid: Date payment was received by the Subcontractor.

Status

Payment status. Statuses include:

Submitted: You submitted your invoice to the General Contractor but it has not yet been approved or rejected.

Approved: The General Contractor approved your invoice. At this stage, they have not yet initiated the disbursement process.

Rejected: The General Contractor rejected your invoice. You will need to update the invoice and resubmit it to receive payment for the draw.

Pending: You have not yet submitted your invoice.

Comments

Displays draw comments associated with the selected draw. Displays the holds which are active on this invoice.

Documents

Documents included in the draw are listed: Invoice, Lien Waiver, Sworn Statement, and View Uploaded Files.

Expanded View

If the Expanded View option is selected, the Draw section will include the following fields:

Invoice

The number entered by the user entering an invoice.

Check

The check number (for manual payments).

Date Paid

The date the Sub-Tier is paid.

Invoice Export

Date the invoice was exported to the accounting system.

Payment Export

Date the payment was exported to the accounting system.

Paid Draw

Includes all draws the Sub-Tier previously participated in for the project.

Change Orders Table

Change Orders

Change order number.

Date Entered

Date the change order was added to the project.

Change Order Date

Date for accounting purposes.

Draw

Draw the change order affects.

Title

Name of the change order.

Description

Change order description.

Amount

Amount changing the project.

Total COs to Date

The amount of all change orders to date.

Adj. Contract

The contract total including change orders.

Contacts Table

Contacts

User's name.

Title

User's company title.

Roles

User's role on the system.

Email

User's email address for the system.

Phone/Fax/Mobile

User's contact numbers.