FILE IDENTIFIER MAINTENANCE
Corporate AdministratorAdministrator is a set of individuals that administer the applicant/Affiliate entity. For example, Accountants, Authorized Signatories for organizations, Power of Attorney for individuals. can create file identifiers (FI) for his party. This enables the corporate to process file uploads. A File Identifier is always mapped to a specific single file template. It permits configuration of corporate preferences like approval type (file level/ record level) for a particular type of file
Prerequisites
- Party Preferences is maintained for Corporate
- Party and Account access has been set for corporate and its users
- Approval Rules are setup for the corporate
Workflow
Features Supported In Application
How to reach here:
Corporate Administrator Dashboard > Quick Links > File Upload > File Identifier Maintenance
OR
Toggle Menu > File Upload > File Identifier Maintenance
File Identifier Maintenance - Summary
Once the logged in user navigates to File Identifier Maintenance screen, user will be able to view the File Identifiers already created for his party.
To view the file identifiers:
- View File Identifier Maintenance screen with FI’s mapped to the users.
OR
Click to cancel the transaction
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Field Name |
Description |
---|---|
Party ID |
Party |
Party Name |
Party name corresponding to the party ID. |
File Identifiers |
|
Sr. no. |
Serial number of the record. |
File Identifier |
Unique code/ name assigned for the party preferences for handling of payment files. |
Description |
File name / code description corresponding to the file upload code. |
Transaction Type |
Type of transaction: The Transaction type can be:
|
Approval Type |
The approval type is at file level or record level. |
- Click the file identifier record, for which you want to view the details.
The File Identifier Maintenance - View screen appears.
File Identifier Maintenance - View
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Field Name |
Description |
---|---|
Party ID |
Party ID of the corporate. |
Party Name |
Party name corresponding to the party ID. |
Details |
|
File Identifier |
Unique code assigned to the uploaded file. |
Description |
Descriptions corresponding to the file upload code. |
File Template |
Predefined file templates. Few examples of file templates are:
|
Maximum No of Records |
Maximum number of records in the uploaded file. |
Partial Processing Tolerance (%) |
The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field is applicable only when approval is Record Type and for certain file formats – namely when accounting type is a) Single Debit Single Credit or b) Multi Debit Multi Credit. |
Debit Account Number |
Debit account number, This field appears only for file templates having Account ID defined at FI level. |
Transaction Type |
Type of transaction. |
File Type |
The file type - delimited or fixed length. |
Format Type |
The format in which file is uploaded. The format could be CSV, XML, XLS, XLSX. |
Approval Type |
The approval type is at file level or record level.
|
- Click Edit to modify the file identifier.
OR
Click to cancel the transaction.
OR
Click to navigate to the previous screen.
File Identifier Maintenance - Create
Using this option corporate administrator can create a file identifier.
To create a file identifier:
- In the File Identifier Maintenance screen, click . The File Identifier Maintenance - Create screen appears.
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Field Name |
Description |
---|---|
Party ID |
Party ID of the corporate. |
Party Name |
Party name corresponding to the party ID. |
Details |
|
File Identifier |
Unique code assign to the uploaded file. |
Description |
Descriptions corresponding to the file upload code. |
File Template |
Predefined file templates. Few examples of file templates are:
|
Maximum No of Records |
Maximum number of records in the uploaded file. |
Partial Processing Tolerance (%) |
The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field will be displayed only when approval is Record Type and for certain file formats – namely when accounting type is a) Single Debit Single Credit or b) Multi Debit Multi Credit. |
Debit Account Number |
Account number of the account to be debited. This field appears only for file templates having Account ID defined at FI level. |
Transaction Type |
Type of transaction: The transaction type can be:
|
File Type |
The file type - delimited or fixed length. |
Format Type |
The format in which file is uploaded. The format could be CSV, XML, XLS, XLSX. |
Approval Type |
The approval type is at file level or record level.
|
- In the File Identifier field, enter the code of the file to be uploaded.
- In the Description field, enter the file description corresponding to the file code.
- From the File Template list, select the file template.
- If you select a file templates having Account ID defined at FI level, enter the Debit Account Number.
- Select the appropriate Approval Type.
- Click
OR
Click to cancel the transaction.
OR
Click Back to navigate to the previous screen.
. - The
OR
Click to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to the previous screen.
screen appears. Verify the details and click . - The success message appears along with the transaction reference number and status.
Click to complete the transaction and navigate back to ‘Dashboard’.
File Identifier Maintenance - Edit
Using this option corporate administrator can edit and update a file identifier.
To edit file identifier:
- In the File Identifier Maintenance screen, click the file identifier record, for which you want to view the details.
The File Identifier Maintenance - View screen appears. - Click Edit to edit the file identifier mapping.
The File Identifier Maintenance - Edit screen appears.
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Field Name |
Description |
---|---|
Party ID |
Party ID of the file identifier is displayed. |
Party Name |
Party name corresponding to the party ID is displayed. |
Details |
|
File Identifier |
Unique code assign to the uploaded file is displayed. |
Description |
Descriptions corresponding to the file upload code. |
File Template |
Predefined file templates is displayed. |
Maximum No of Records |
Maximum number of records in the uploaded file. |
Partial Processing Tolerance (%) |
The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field will be displayed only when approval is Record Type and for certain file formats – namely when accounting type is a) Single Debit Single Credit or b) Multi Debit Multi Credit. |
Debit Account Number |
Account number of the account to be debited is displayed. This field appears only for file templates having Account ID defined at FI level. |
Transaction Type |
Type of transaction is displayed. The Transaction type can be:
|
File Type |
The file type is displayed. |
Format Type |
The format in which file is uploaded is displayed. The format could be CSV, XML, XLS, XLSX. |
Approval Type |
The approval type is at file level or record level is displayed.
|
- Edit the required file identifiers. e.g. Description, Maximum Number of Records, and Partial Processing Tolerance – if required.
- Click
OR
Click to cancel the transaction.
OR
Click to navigate to previous screen.
to save the modified details. - The File Identifier Maintenance – Edit - Review screen appears. Verify the details, and click
OR
Click to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to the previous screen.
. - The success message of saving the file identifier modification appears along with the transaction reference number and status.
Click to complete the transaction and navigate back to ‘Dashboard’.
FAQs
What are the different types of transaction types, accounting types, and file formats supported?
What is the business rationale of having different accounting types?
What is the business rationale of having different approval types?
What is the role of an administrator in file upload?