FILE IDENTIFIER Maintenance

Bank AdministratorAdministrator is a set of individuals that administer the applicant/Affiliate entity. For example, Accountants, Authorized Signatories for organizations, Power of Attorney for individuals. can create file identifiers (FI) to upload files for corporate as well as bank administrator users. This enables the corporate users and bank administrators to process file uploads. A File Identifier is always mapped to a specific file template. It permits configuration of party preferences like approval type (file level / record level) for a particular type of file.

Prerequisites

Transaction access is provided to Bank Administrator
Party Preferences is maintained for Corporate
Set up Party Account access (for corporate file upload)
Set-up Transaction Account access (for corporate file upload)
Set-up Approval Rules (for corporate file upload)

Features Supported In Application

Search File Identifier
Create File Identifier
Edit File Identifier

Workflow

You are here How to reach here:

System/ Bank Administration Dashboard > Toggle Menu > File Upload > File Identifier Maintenance
OR
Bank Administration Dashboard > Quick Links > File Identifier Maintenance

File Identifier Maintenance – User Type Selection

Bank Administrator logs into the system and navigates to the File Identifier Maintenance screen. On accessing the ‘File Identifier Maintenance’ menu, bank administrator has to select the user type.

Click Administrator to access file identifier for bank administrator users. The File Identifier Maintenance screen appears.
Click Corporate User to access the file identifier of corporate users. The File Identifier Maintenance screen appears.

File Identifier - Administrator User - Summary

For the bank administrators the only file upload available is for the uploading of EBPP Billers. Once the logged in user navigates to File Identifier Maintenance (Administrator User) screen, user can view the record details of the File Identifiers already created.

To search and view the file identifiers:

Navigate to the File Identifier Maintenance screen.
The File Identifier summary screen appears.

Click the File Identifier link against the record, for which you want to view the details.
The File Identifier Maintenance - View screen appears.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to go back to previous screen.

Field Description

Field Name	Description
File Identifier	Unique code/ name assigned for handling of payment files.
Description	File name / code description corresponding to the file upload code.
File Template	Predefined file templates. Following file templates are available: Addition of Biller
Maximum No of Records	Maximum number of records permissible in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field appears if approval is 'Record Type'.
Transaction Type	Type of transaction: The Transaction type can be: Admin Biller
File Type	The file type - delimited or fixed length.
Format Type	The format in which file is uploaded. The format could be .CSV, .XLS, .XLSX.
Approval Type	The approval type is at file level or record level. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse. Record Level - The approver could approve some records, and rejects others. Payments are processed only for approved records.

Click Edit to modify the file identifier.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to the previous screen.

File Identifier Maintenance - Administrator User - Create

Using this option bank and the corporate administrator user can create a new file identifier.

To create a file identifier:

In the File Identifier Maintenance screen, click Create. The File Identifier Maintenance - Create screen appears.

Field Description

Field Name	Description
Details
File Identifier	Unique code or name assigned to the uploaded file.
Description	Descriptions corresponding to the file identifier.
File Template	Predefined file templates. Following file templates are available: Addition of Biller
Maximum No of Records	Maximum number of records permissible in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field appears if approval is ‘Record Type’.
Transaction Type	Type of transaction: The Transaction type can be: Admin Biller Domestic Demand Draft Payee International Demand Draft Payee
File Type	The file type - delimited or fixed length.
Format Type	The format in which file is uploaded. The format could be CSV, XLS, XLSX.
Approval Type	The approval type is at file level or record level. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse. Record Level - The approver could approve some records, and rejects others. Payments are processed only for approved records.

In the File Identifier field, enter the code of the file to be maintained for upload.
In the Description field, enter the file description corresponding to the file code.
From the File Template list, select the file template.
Select the appropriate Approval Type.
Click Save.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to the previous screen.

The File Identifier Maintenance - Review screen appears. Verify the details and click Confirm.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to the previous screen.
The success message appears along with the transaction reference number and status.
Click OK to complete the transaction and navigate back to ‘Dashboard’.

File Identifier Maintenance - Administrator User - Edit

Using this option the bank administrator can edit and update a file identifier.

To edit file identifier:

In the File Identifier Maintenance screen, click the File Identifier link against the record, which you want to modify.
The File Identifier Maintenance- View screen appears.

Click Edit to edit the file identifier.
The File Identifier Maintenance - Edit screen appears.

Edit the required fields of file identifiers e.g. Description, Maximum Number of Records, and Partial Processing Tolerance, Debit Account Number – if required.

User Interface Details

Field Description

Field Name	Description
Description	Descriptions corresponding to the file upload code.
Maximum No of Records	Maximum number of records permissible in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms) Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected.

Click Save to save the modified details.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to previous screen.
The File Identifier Maintenance – Edit - Review screen appears. Verify the details, and click Confirm.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to previous screen.
The success message appears along with the transaction reference number and status.
Click OK to complete the transaction and navigate back to ‘Dashboard’.

File Identifier Maintenance -Corporate User - Search and View

Once the logged in user navigates to File Identifier Maintenance (Corporate User) screen, user can search and view the files that are uploaded under a party with the future date with file type as SDSC(Single Debit Single Credit), SDMC (Single Debit Multiple Credit), and MDMC (Multiple Debit Multiple Credit) and view the record details of the File Identifiers already created.

To search and view the file identifiers:

In the Party ID field, enter the party id of the user.

OR

In the Party Name field, enter the name of the party.

Click Search. The File Identifier Maintenance screen with search results appears.

OR

Click Clear to clear the search parameters.

OR

Click Cancel to cancel the operation and navigate back to ‘Dashboard’.

Field Description

Field Name	Description
Party ID	PartyA party is any individual or business entity having a banking relationship with the bank. ID of the corporate for whom the file identifier is created.
Party Name	Party name corresponding to the party ID.
File Identifiers
Sr. No.	Serial number of the record.
File Identifier	Unique code/ name assigned as per party preferences for handling of payment files.
Description	File name / code description corresponding to the file upload code.
Transaction Type	Type of transaction: The Transaction type can be: Internal Funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Domestic Demand Draft Payee International Demand Draft Payee
Approval Type	The approval type is at file level or record level.

Click the File Identifier link against the record, for which you want to view the details.
The File Identifier Maintenance- View screen appears.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR

Click Back to go back to previous screen.

Field Description

Field Name	Description
Party ID	The party ID searched by the bank administrator.
Party Name	Party name corresponding to the party ID.
Details
File Identifier	Unique code/ name assigned for handling of payment files.
Description	File name / code description corresponding to the file upload code.
File Template	Predefined file templates. Following file templates are available: Domestic Funds Transfer Delimited SDSC Domestic Funds Transfer Fixed SDSC Domestic Funds Transfer Delimited MDMC Domestic Funds Transfer Fixed MDMC Domestic Funds Transfer Delimited SDMC Domestic Funds Transfer Fixed SDMC Domestic Funds Transfer Delimited SDSC with Account ID defined at File Identifier level Internal and Domestic Funds Transfer Delimited SDMC Internal and Domestic Funds Transfer Fixed SDMC Internal Funds Transfer Delimited SDSC Internal Funds Transfer Fixed SDSC Internal Funds Transfer Delimited MDMC Internal Funds Transfer Fixed MDMC Internal Funds Transfer Delimited SDMC Internal Funds Transfer Fixed SDMC Internal Funds Transfer Delimited SDMC with Account ID defined at File Identifier level Internal Funds Transfer Delimited SDSC with Account ID defined at File Identifier level International Funds Transfer Delimited SDSC International Funds Transfer Fixed SDSC International Funds Transfer Delimited MDMC International Funds Transfer Fixed MDMC International Funds Transfer Delimited SDMC International Funds Transfer Fixed SDMC Demand Draft Payees Domestic Payees Internal payees International Payees Mixed Payees Mixed Payments Delimited MDMC Mixed Payments Fixed MDMC Mixed Payments Delimited SDSC Mixed Payments Fixed SDSC
Maximum No of Records	Maximum number of records permissible in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field appears if approval is 'Record Type'.
Debit Account Number	Account number from which amount is to be debited. This field appears for templates having AcctId defined at FI level.
Transaction Type	Type of transaction: The Transaction type can be: Internal funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Domestic Demand Draft Payee International Demand Draft Payee
Accounting Type	Accounting type of transaction: The accounting type can be: SDSC: Single Debit Single Credit SDMC: Single Debit Multi Credit MDMC: Multi Debit Multi Credit This field does not appear for Demand Draft Payees, Domestic Payees, Internal payees, International Payee and Mixed Payees templates.
File Type	The file type - delimited or fixed length.
Format Type	The format in which file is uploaded. The format could be .CSV, .XML, .XLS, .XLSX.
Approval Type	The approval type is at file level or record level. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse. Record Level - The approver could approve some records, and rejects others. Payments are processed only for approved records.
Maximum No of Records	Maximum number of records in the uploaded file.

Click Edit to modify the file identifier.

OR

Click Back to navigate to the previous screen.

OR

Click Cancel to cancel the operation and navigate back to ‘Dashboard’.

File Identifier Maintenance - Corporate User - Create

Using this option bank and corporate administrator can create a new file identifier.

To create a file identifier:

In the Party ID field, enter the party id of the user.

OR

In the Party Name field, enter the name of the party.
Click Search. The File Identifier Maintenance screen with search results appears.

OR

Click Clear to clear the search parameters.

OR

Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
Click Create. The File Identifier Maintenance - Create screen appears.

Field Description

Field Name	Description
Party ID	Party ID for whom the file identifier is created.
Party Name	Party name corresponding to the party ID.
Details
File Identifier	Unique code or name assigned to the uploaded file.
Description	Descriptions corresponding to the file identifier.
File Template	Predefined file templates. Following file templates are available: Domestic Funds Transfer Delimited SDSC Domestic Funds Transfer Fixed SDSC Domestic Funds Transfer Delimited MDMC Domestic Funds Transfer Fixed MDMC Domestic Funds Transfer Delimited SDMC Domestic Funds Transfer Fixed SDMC Domestic Funds Transfer Delimited SDSC with Account ID defined at File Identifier level Internal and Domestic Funds Transfer Delimited SDMC Internal and Domestic Funds Transfer Fixed SDMC Internal Funds Transfer Delimited SDSC Internal Funds Transfer Fixed SDSC Internal Funds Transfer Delimited MDMC Internal Funds Transfer Fixed MDMC Internal Funds Transfer Delimited SDMC Internal Funds Transfer Fixed SDMC Internal Funds Transfer Delimited SDMC with Account ID defined at File Identifier level Internal Funds Transfer Delimited SDSC with Account ID defined at File Identifier level International Funds Transfer Delimited SDSC International Funds Transfer Fixed SDSC International Funds Transfer Delimited MDMC International Funds Transfer Fixed MDMC International Funds Transfer Delimited SDMC International Funds Transfer Fixed SDMC Demand Draft Payees Domestic Payees Internal payees International Payees Mixed Payees Mixed Payments Delimited MDMC Mixed Payments Fixed MDMC Mixed Payments Delimited SDSC Mixed Payments Fixed SDSC
Maximum No of Records	Maximum number of records permissible in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms). Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected. This field appears if approval is ‘Record Type’.
Debit Account Number	Account number from where amount has to be debited. This field appears for templates having AcctId defined at FI level.
Transaction Type	Type of transaction: The Transaction type could be: Internal Funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer Internal Payee Domestic Payee International Payee Mixed Payee Domestic Demand Draft Payee International Demand Draft Payee
Accounting Type	Accounting type of transaction: The accounting type could be: SDSC: Single Debit Single Credit SDMC: Single Debit Multi Credit MDMC: Multi Debit Multi Credit This field does not appear for Demand Draft Payees, Domestic Payees, Internal payees, International Payee and Mixed Payees templates.
File Type	The file type - delimited or fixed length.
Format Type	The format in which file is uploaded. The format could be CSV, XML, XLS, XLSX.
Approval Type	The approval type is at file level or record level. File Level - The approver accepts or rejects the entire file, and all records are either processed or rejected en-masse. Record Level - The approver could approve some records, and reject others. Payments are processed only for approved records.

In the File Identifier field, enter the code of the file to be maintained for upload.
In the Description field, enter the file description corresponding to the file code.
From the File Template list, select the file template.
If you have selected a file template with AcctId defined at FI level from the File Template list, enter the Debit Account Number.
Select the appropriate Approval Type.

Click Save.

OR

Click Cancel to cancel the operation and navigate back to ‘Dashboard’.

OR

Click Back to navigate to the previous screen.
The File Identifier Maintenance - Review screen appears. Verify the details and click Confirm.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR

Click Back to navigate to the previous screen.
The success message appears along with the transaction reference number and status.

Click OK to complete the transaction and navigate back to ‘Dashboard’.

File Identifier Maintenance - Corporate User- Edit

Using this option the administrator can edit and update a file identifier.

To edit file identifier:

In the Party Id field, enter the party id of the user.
OR
In the Party Name field, enter the name of the party.
Click Search. The File Identifier Maintenance screen with search results appears.
OR
Click Clear to clear the search parameters.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
Click the file identifier record.
The File Identifier Maintenance- View screen appears.
Click Edit to edit the file identifier mapping.
The File Identifier Maintenance - Edit screen appears.

Edit the required fields of file identifiers. e.g. Description, Maximum Number of Records, and Partial Processing Tolerance, Debit Account Number – if required.

User Interface Details

Field Description

Field Name	Description
Description	Descriptions corresponding to the file upload code.
Maximum No of Records	Maximum number of records permissible in the uploaded file.
Partial Processing Tolerance (%)	The partial processing tolerance for a file (in percentage terms) Suppose, the user sets this value at 60% - this implies that if 60% or more, of the records in a file clear the Validation stage, then the file can go for further processing. If less than 60% of the records in a file clear the validation stage, then the file is rejected.

Click Save to save the modified details.

OR

Click Back to navigate to previous screen.

OR

Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
The File Identifier Maintenance – Edit - Review screen appears. Verify the details, and click Confirm.
OR
Click Cancel to cancel the operation and navigate back to ‘Dashboard’.
OR
Click Back to navigate to the previous screen.
The success message appears along with the transaction reference number and status.
Click OK to complete the transaction and navigate back to ‘Dashboard’.

FAQs

For bank administrators which transactions have file upload support?

What are the different types of transaction types, accounting types, and file formats supported?

Sr No.	Parameter	Types
1	Transaction Type	Internal funds Transfer Domestic Funds Transfer International Funds Transfer Mixed Transfer Admin Biller Payee Files (Internal / Domestic / International Or Mixed Payee Files)
2	Accounting Type	Single Debit, Single Credit (SDSC) Single Debit, Multi Credit (SDMC) Multi Debit, Multi Credit (MDMC)
3	Approval Type	File Level Record Level
4	Format Type	CSV, XML, XLS, XLSX

Why do we have different accounting types?

Sr No.	Accounting Type	Business Example	Approval Type
1	Single Debit, Single Credit (SDSC)	A corporate may want to make monthly payments to its various vendors from one central account. So though the debit account is the same across all records, the credit accounts are different and the debit accounting entry is not consolidated.	Record Type or File Type
2	Single Debit, Multi Credit (SDMC)	A corporate may want to make monthly salary payments to all its employees. A single consolidated debit entry is required to be passed, against multiple credits to different accounts.	File Type
3	Multi Debit, Multi Credit (MDMC)	This file format caters to a lot of one to one transfers between two parties for various payments. Organizations that are brokers or intermediaries in trade contracts, may find this format more suitable for their business needs.	Record Type

What is the business rationale of having different approval types?

Who can create File Identifiers for a corporate party?

What is a 'File Upload Template'?

Home