UPLOADED FILES INQUIRY

Through this option the user can view the files uploaded by the corporate user (only those files that the user has access to) and their status.

• The search can be filtered on various parameters like status and file reference ID.
• The user can track the status of the file and if there is an error in the file, he / she can download the error file to arrive at the exact reason for error.
• For files in the ‘Processed’ status, the user can download Response file, to vet status of processing (in the host) for each record, of the file.
• The user can track file history and also check Individual record details.

Note: The landing screen displays all the files that are uploaded today.

How to reach here:

Corporate Dashboard > Toggle Menu > File Upload > Uploaded File Inquiry
OR
Corporate Dashboard > Quick Links > Uploaded File Inquiry

Uploaded File Inquiry - Search

Using this option, corporate users can search and view the files that are uploaded under a party with the date range and file type as SDSC, SDMC, and MDMC and view the record details under the same.

To search and view uploaded files

1. Click to expand the search criteria.
   The search section appears.
2. Enter any two search criteria in the search section.
3. Click Search. The search results appear on the Uploaded File Inquiry screen based on the search parameters.
   OR
   Click Clear to reset the search criteria.
   OR
   Click Cancel to close the search panel.

4. Click the File Reference ID link to view the details. The Uploaded File Inquiry - File Details screen appears.
   OR
   Click against a specific file upload record to delete the record. A delete icon will be shown against a record, only when if a record is of a future date and is fully approved.

Uploaded File Inquiry - File Details

5. In the File Name field, click to download the originally uploaded file. In the Response File Download field click to download the response file.
   

6. Click Back to navigate to the previous screen.
   OR
   Click Download as to download the file record details in pdf or csv format.
   OR
   Click Delete to delete the uploaded file.

Note: If there is an error during file verification (i.e. the file is in error status), an option will be available to download the generated error file.

FAQs

What are some of the validations that a file goes through at various stages, in its life cycle?

The following are the validations performed on an uploaded file by OBDX and subsequently by the Host, before file is liquidated.

Sr No	Events	Applicable to	Checks
1	On File Upload	All Files	File contents should not match an already uploaded file
2	On File Upload	All Files	File should not exceed the Maximum Size limit
3	On File Upload	All Files	The File Extension type should be the ones permitted viz., xml, xls, xlxs, csv
4	On File Upload	All Files	The file should not be Malicious
5	At Pre-Processing	All Files	The format for all fields, should be as templated viz., Date, CurrencyA generally accepted form of money, including coins and paper notes, which is issued by a government and circulated with in an economy. in accordance with ISO standards, CIFCustomer Information File- numeric, account number-alphanumeric etc.
6	At Pre-Processing	All Files	The CIF should be valid, should exist
7	File At Pre-Processing	All Files	CIF and Debit account should belong to each other
8	At Pre-Processing	All Files	User should have access to Debit Account
9	At Pre-Processing	All Files	Debit account should not be in closed status
10	At Pre-Processing	All Files	Transaction Limits are not violated at user level
11	At Pre-Processing	All Files	Payment date should not be in the past
12	At Pre-Processing	All Files	Payment date should not be a holiday as per the host calendar maintenance
13	At Pre-Processing	All Files	Debit account should be a CASACurrent Account or Savings Accounts are operative accounts through which account holders perform day to day operations such as deposits and withdrawal of money. account, not loan or TDTerm Deposit is a deposit accepted by bank, for a fixed term, from customers. A term deposit is a liability of a bank with fixed maturity period.
14	At Pre-Processing	All Files	Debit currency in the file, should match the currency of the CASA account
15	At Pre-Processing	Internal Files	Transaction currency should match either the debit or credit CASA
16	At Pre-Processing	Internal Files	The Credit Account should be a CASA account, not loan or TD
17	At Pre-Processing	All SDSC and SDMC files	A file with multiple records, should have the same debit account
18	At Pre-Processing	Internal Ad hoc	The Purpose of remittance should be valid
19	At Pre-Processing	Domestic Files	The NEFT / RTGS code should be valid
20	At Approval	All Files	Cumulative limits should not be violated either for the Approver and the PartyA party is any individual or business entity having a banking relationship with the bank.
21	Validations in Core	All Files	The Debit account should have sufficient balance
22	Validations in Core	All Files	Debit account should not be in dormant status
23	Validations in Core	All Files	Debit account should not be in debit block status
24	Validations in Core	Internal Files	The Credit CASA account should not be closed
25	Validations in Core	Internal Files	There should not be a Credit Block on the CASA account
26	Validations in Core	International Files	The BIC / SWIFT code should be valid, as per the BIC / Clearing directory as maintained in the host system

If some records in a file are liquidated, others are deleted, what will the status of the file be?

The following table shows the file status which is followed to depict various status of the file upload. So if all the records of file are liquidated then the file status is processed, and if any of the records in the file is liquidated while all the other are rejected the file status will be processed, and if any of the records is liquidated and rest all have an error the file status will be processed with exception.

Verified	Approved	Processing in Progress	Liquidated	Rejected	Deleted	Error	File Status
All							Verified
	All						Approved
		All					Processing in Progress
			All				Processed
				All			Rejected
					All		Deleted
						All	Error
			1	1			Processed
			1		1		Processed
			1			1	Processed with exception
			1	1	1		Processed
			1	1	1	1	Processed with exception
				1	1		Deleted
				1		1	Processed with exception
					1	1	Processed with exception

If a payment file is in the approved status, does it mean that all the records are successfully liquidated?

No, the file still has to successfully pass validations in the host system, before records are processed.

Can a user delete the entire file or deletion of only individual records within a file is allowed?

Whether only records can be deleted or the entire file will be deleted depends on the accounting type of the file, and the approval type (Record Level or File level)
The table below throws light on the combinations allowed:

Sr No	Accounting Type	Authorization Type	File / Record Deletion allowed?
1	SDMC	File Level	The entire file, as well as individual records can be deleted.
2	SDSC	File Level	The entire file, as well as individual records can be deleted.
3	SDSC	Record Level	Only records can be deleted, and not the entire file.
4	MDMC	Record Level	Only records can be deleted, and not the entire file.

If a working window is set for the File Upload transaction – how will processing be impacted outside of the working window?

Outside of the transaction working window set for file uploads, processing will depend on whether the file has a Record Level approval or a File Type approval.
Files with a File Type approval – will be rejected, outside of the transaction working window.
Files with Record Type approval – if some records are processed within the working window, will be completed – if processing of some records, falls outside of the working window – these will be rejected.

What is the impact of limits on processing of File Upload transactions?

File uploads transaction, will utilize limits depending on if the transfer is an internal, domestic, or international funds transfer.
Further, for domestic funds transfer – limits are defined for each network – NEFT, RTGS and IMPS.
Limits will be checked at the pre-processing’s stage for file uploads.

Does this functionality solely cater to bulk payment transactions?

No, File uploads is used for bulk payment transactions and to add multiple payees. Internal, domestic or international payees can be added through the file upload functionality.

After a file is successfully uploaded, is the user provided notifications on its status?

Yes, Users mapped to the FI – initiators and approvers of the file, are provided with alerts / notification, as file progresses from the Uploaded stage to Approved to Processing in Progress to the Processed stage. Alternately, users can log in to view the status of the file.

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