PURGE UNNECESSARY CREDIT CARDS Application Setting

Group.  GENERAL

Type.  Setting

Application.

PMS S&C ORS (Global)

Description. The number of days in which the credit card information will be removed in the case where no transactions or reservations are active.

Internal Name. DAYS_TO_PURGE_CREDIT_CARDS

When the General > Purge Unnecessary Credit Cards application setting is employed, the number of days entered for this setting will be used to determine which credit cards are eligible for removal, provided the credit card is not attached to any other current or future reservations in any property (in multi-property environments). Actual removal is handled by the Purge Credit Cards procedure, which is included in the OPERA Data Purge Routine, and will be implemented at the next scheduled run of that routine. Here is how this setting affects credit card information removal.

The procedure will execute each time the OPERA Data Purge Routine is scheduled. The procedure will refer to the Days to Remove Unnecessary Credit Cards setting only to determine all the valid credit card information that is older than that many days.

• Days entered will be the days after the departure date of the reservation that was settled by credit card. For example, if Days is set to 5, and the reservation departure date is April 7, the credit card information will be eligible to be removed on April 12 (regardless of whether the reservation was canceled or was no show).
• Days entered will be the days after the folio close date (when the Cashiering > Open Folio application parameter is set to Y) if payment was made by credit card and the reservation is checked out with open folio. For example, if Days is set to 5, and the guest checks out on April 7 with open folio, if the folio is closed on April 11, the credit card information will be eligible to be removed on April 16.
• Days entered will be the days after reconciliation if the reservation is checked out to a credit card payment method having an AR account attached. For example, if Days is set to 5, and a reservation checks out paying by credit card, an AR invoice will be created in the associated AR account. If this AR invoice is reconciled on May 12, the credit card information will be eligible to be removed on May 17 provided this reconciled AR invoice has already been purged. If the invoice is not purged even after reconciliation, the credit card information will NOT be removed.
• Credit card information will NOT be removed in case there is a pending batch/offline settlement for the credit card.

For all users, regardless of the Reservations > Credit Card Information View permission, credit card information will only be available in masked format (e.g., XXXXXXXXXXXX4317, expiration date XX/XX) once it has been removed from the database. (After the purge routine runs, all that actually remains of the credit card number in the OPERA database is the last four digits (still encrypted); all other credit card information, including the expiration date, is entirely removed.) The masked format information will be displayed, as required, in screens and in response to requests for reports and historical information.

Activation / Inactivation Rules.

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Available Values.

Any number between 5 and 365. Null (blank) indicates that this feature is inactive.

Add On Licenses/Country Specifics.

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Other Application Settings.

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Affected Areas

Menus / Screens / Fields.

All screens that display credit card information.

Reports & Report Forms.

All reports that display credit card information.

Permissions.

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Other Areas.

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