Printing Task Sheets

To print a task assignment sheet, select the Report button on the Task Assignment Overview screen. The Task Sheet Report screen appears. For those properties with the ROOMS MANAGEMENT > SIMPLE TASK ASSIGNMENT application function set to Y, the Report button is on the Expanded Task Assignment Overview screen.

Note: The Task Sheet Report screen does not appear if Task Sheet 10 has been selected as the default task sheet (via the ROOMS MANAGEMENT > DEFAULT TASKSHEET STYLE application setting).

You can preview the Task Sheet Report on the screen, print it to a selected printer, or export it to a file. The basic report layouts include the room numbers, status, number of credits, arrival and departure dates, guest name, and number of persons in the room. In addition, there is a summary of rooms and credits for each attendant, along with any comments entered in the Attendant Properties dialog box for task sheet styles.

Filter

Note: The specific filters you see will depend on the Report Style you select. All options are described below for completeness.

Task Date From/To. Enter dates or use the calendar tools to define the period to prepare task sheets. The default is the property's current business date.

Task Code. Select the down arrow to choose the task code to prepare the report. When the Rooms Management > Facility Management application function is set to Y, you may select multiple task codes.  

Task Sheet From/To. Use the down arrows to select the task sheet or range of task sheets you want to print or preview. Only those task sheets generated for the tasks shown in the Task Code field will be listed. 

Attendant. Select the down arrow to choose the attendants to prepare task sheets. If both task sheets and attendants are selected, and task sheets are not assigned to the attendants you select, the task sheet numbers rather than the attendant IDs will determine the task sheets that are printed. Housekeeping attendants that have not been configured for the days of the week that fall within the Task Date To/From date range, will not be displayed in the available attendant list to be selected.

Report Style. Select the down arrow to choose the report format to be used. Report format determines what information is included in the report. Select from among the following available styles:

• hsk_tasksheet_1 (Landscape Orientation)
  • Room No., Room Status, FO Status, Reservation Status, Title, Guest Name, Tasks, Totals
• hsk_tasksheet_2 (Landscape Orientation) (Only displayed when Rooms Management > Facility Management application function is active.)
  • Room No., Room Status, FO Status, Reservation Status, Title, Guest Name, Tasks, Facility Codes with Counts, Totals
• hsk_tasksheet_3 (Landscape Orientation)
  • Room No., Room Type, FO Status, Reservation Status, Guest Name, Arrival Date, Departure Date, Tasks, Totals
• hsk_tasksheet_4 (Landscape Orientation) (No Guest Name)
  • Room No., Room Status, Section AM, Section PM, Reservation Status, Turndown, FO Status, VIP, Arrival Date, Arrival Time, Departure Date, Departure Tim, # of Adults, # of Children, Tasks, Totals
• hsk_tasksheet_5 (Landscape Orientation) (Tasksheet 4 with Credits displayed)
  • Room No., Room Status, Section AM, Section PM, Credits, Reservation Status, Turndown, FO Status VIP Arrival Date, Arrival Time, Departure, Departure Tim, # of Adults, # of Children, Tasks, Totals
• hsk_tasksheet_6 (Landscape Orientation) (Tasksheet 5 with FO Status and Guest Name displayed, No Credits)
  • Room No., Room Status, FO Status, Section AM, Section PM, Reservation Status, Turndown, Guest Name, Arrival Date, Arrival Time, Departure Date, Departure Time, VIP, # of Adults, # of Children, Tasks, Totals
• hsk_tasksheet_7 (Landscape Orientation) (Tasksheet 6 with Credits displayed)
  • Room No., Room Status, FO Status, Section AM, Section PM, Credits, Reservation Status, Turndown, Guest Name, Arrival Date, Arrival Time, Departure Date, Departure Time, VIP, # of Adults, # of Children, Tasks, Totals
• hsk_tasksheet_8 (Landscape Orientation) (Room Details with Specials & Customized Room Instructions)
  • Room No., Room Type, Room Status, FO Status, Section AM, Section PM, Credits, Reservation Status, Nationality, Title, Guest Name, Arrival Date, Arrival Tim, Departure Date, Departure Time, VIP, # of Adults, # of Children Specials, Tasks/Room Instructions, Totals, Block Code
• hsk_tasksheet_8L (Landscape Orientation) (Room Details with Specialized & Customized Room Instructions - Large font)
  • Room No., Room Type, Room Status, FO Status, Section AM, Section PM, Credits, Reservation Status, Nationality, Title, Guest Name, Arrival Date, Arrival Tim, Departure Date, Departure Time, VIP, # of Adults, # of Children, Specials, Tasks/Room Instructions, Totals, Block Code
• hsk_tasksheet_9 (Landscape Orientation) (Room Details with Specialized & Customized Room Instructions without Guest Nationality)
  • Room No., Room Type, Room Status, FO Status, Section AM, Section PM, Credits, Reservation Status, Next Reservation Arrival Time, Turndown, Title, Guest Name, Arrival Date, Arrival Tim, Departure Date, Departure Time, VIP, # of Adults, # of Children Specials, Tasks/Room Instructions, Totals, Block Code, Traces
• hsk_tasksheet_9L (Landscape Orientation) (Room Details with Specialized & Customized Room Instructions without Guest Nationality - Large font)
  • Room No., Room Type, Room Status, FO Status, Section AM, Section PM, Credits, Reservation Status, Next Reservation Arrival Time, Turndown, Title, Guest Name, Arrival Date, Arrival Tim, Departure Date, Departure Time, VIP, # of Adults, # of Children Specials, Tasks/Room Instructions, Totals, Block Code
• hsk_tasksheet_10 (Landscape Orientation) (Simple task sheet)
  • Room No., Room Status, FO Status, Totals
• hsk_tasksheet_11 (Portrait Orientation) (Simple task sheet)
  • Room No., Room Status, Credits, Reservation Status, Arrival Date, Departure Date, # of Adults, # of Children, Tasks/Room Instructions, Totals
• hsk_tasksheet_12 (Landscape Orientation)
  • Room No., Room Type, Room Status, FO Status, Adults, Children, Tasks, Cleaning Time, Credits, Reservation Status, Membership Level, Arrival Date, Arrival Time, Mobile Registered, Departure Date, Departure Time, Specials, Room Instructions, Room Check
• hsk_tasksheet_summ (Landscape Orientation) (Summary of housekeeping task sheets)
  • Date, Task Sheet Number, Attendant, Total Rooms, Total Credits, Dirty Rooms, Pickup Rooms, Clean Rooms, Departure Rooms, # of Adults, # of Children, Totals

    Note: The ROOMS MANAGEMENT > FACILITY MANAGEMENT application function must be set to Y in order to display the Tasks column on the housekeeping task sheets.

    Note: When the ROOMS MANAGEMENT > DEFAULT LINEN CHANGE FREQUENCY application setting is defined, a linen change will reflect (on task sheets 1, 3, 4, 5, 6, 7, 8, 9, 11) for rooms that meet the entered value. For example, when the frequency is set to 3, then a room will have the Linen Change indicator on the task sheet the 3rd, 6th, 9th, etc. day of the current reservation. Task Sheet 1 will only show the linen change task for occupied rooms. Due outs and Vacant rooms that are not clean or inspected will also show the Linen change task regardless of the frequency setting.

Due Outs Only. Select this check box if you want to include only the due outs.

Show Guest Name. (Not available for Task Sheet 11) Select this check box if you want to include the guest name. For task sheets 1, 2, 8, 8L, 9 and 9L the guest's title will also be displayed if a title is included in the guest's profile. The title may be truncated depending on length.

Show Specials. (Not available for Task Sheet 11) Select this check box to show specials (e.g., Early Check Out, Late Check Out, etc.) pulled from the reservation associated with the room.

Include Summary. Select this check box to add a summary to the bottom of each task sheet for each attendant and a summary for all task sheets and attendants at the very end of the report. The Attendant Summary displays information, such as Total Rooms, Total Adults, Total Children, etc. The Report Summary displays information such as the total number of rooms covered in the report, total number of credits, total dirty rooms, total clean rooms, total departure rooms, etc. The specific information shown depends on the task sheet style selected. Un-selecting this check box will not display the summaries after each task sheet or the summary of all the task sheets at the end.

Alternate Name. (Not available for Task Sheet 11) When the GENERAL > ALTERNATE NAME application function is set to Y, select the check box to display the alternate name for the guest directly under their Name, with an indicator of "Alternate Name."

Block Code. This is only available when Report Style 8, 8L, 9, or 9L is selected. When checked, the Block Code of the reservation will display on the task sheets. Block functionality is available when the BLOCKS > BUSINESS BLOCK or BLOCKS > QUICK BUSINESS BLOCK application functions are active.

Use Priority. (Available when the ROOMS MANAGEMENT > FACILITY MANAGEMENT application function is set to Y.) Select the check box to display the task with the lowest priority for the room. When multiple tasks are selected, this check box is automatically selected, but if only a single task is selected, then this option is not available. If multiple tasks are selected and the Use Priority check box is not selected, all the tasks scheduled for the date will print for the room. But if multiple tasks are selected and the Use Priority check box is selected, then only the task with the lowest priority would display, along with the associated housekeeping credits for that task.

Include Traces. This is only available when Report Style 9 is selected. Check to include Traces on the Housekeeping Task Sheet. When checked, the Department field displays.

Department. (Only visible when the Include Traces check box is checked). Select which Departments’ Traces to include on the Task Sheet Report Style 9.

Report Layout

Select the parameters you want for the report layout.

Double-Space Report. Select this check box to double-space the printed task sheet.

Page Eject after Section. Select this check box to insert a page eject after each task sheet, so that there is a separate task sheet for each attendant.

Copies To Print. Specify number of copies to print. Activated for Print only.

Printer. Select the down arrow to choose the printer where you want to print the task sheets.

Items Contained in Task Sheet - Quick Reference

Item

Style 1

Style 2

Style 3

Style 4

Style 5

Style 6

Style 7

Style 8 & 8L

Style 9 & 9L

Style 10

Style 11

Style 12

Summary

TASK SHEET

ATTENDANT ID AND NAME

X

X

X

X

X

X

X

X

X

X

X

X

ATTENDANT INSTRUCTIONS

X

X

X

X

X

X

X

X

X

X

X

TASK DETAILS

TASK SHEET NO.

X

X

X

X

X

X

X

X

X

X

X

X

X

COMPLETED DATE

X

X

X

X

X

X

X

X

X

X

X

AUTO GENERATED

X

X

X

X

X

X

X

X

X

X

X

INSTRUCTIONS

X

X

X

X

X

X

X

X

X

X

X

ROOM DETAILS

DATE

X

ROOM NO

X

X

X

X

X

X

X

X

X

X

X

X

ROOM TYPE

X

X

X

X

X

X

ROOM STATUS

X

X

X

X

X

X

X

X

X

X

X

X

FO STATUS

X

X

X

X

X

X

X

X

X

X

X

AM SECTION

X

X

X

X

X

X

PM SECTION

X

X

X

X

X

X

CREDITS

X

X

X

X

X

X

TRAVELING CREDITS

X

X

X

X

X

CLEANING TIME

X

RES. STATUS

X

X

X

X

X

X

X

X

X

X

X

MEMBERSHIP LEVEL

X

NEXT RES. ARR. TIME

X

TURNDOWN

X

X

X

X

X

NAME

X

X

X

X

X

X

X

TITLE

X

X

X

X

ARRIVAL

X

X

X

X

X

X

X

X

X

ARRIVAL TIME

X

X

X

X

X

X

X

DEPARTURE

X

X

X

X

X

X

X

X

X

DEPARTURE TIME

X

X

X

X

X

X

X

VIP

X

X

X

X

X

X

ADULTS

X

X

X

X

X

X

X

X

CHILDREN

X

X

X

X

X

X

X

X

SPECIALS

X

X

X

ROOM INSTRUCTIONS

X

X

X

ROOM CHECK

X

NATIONALITY

X

FACILITY TASK

X

X

X

X

X

X

X

X

X

X

FACILITY CODES

X

BLOCK CODE

X

X

TRACES (Style 9 only)

X

TOTAL FOR ATTENDANT

TOTAL ROOMS

X

X

X

X

X

X

X

X

X

X

X

X

X

TOTAL ADULTS

X

X

X

X

X

X

X

X

X

X

X

X

TOTAL CHILDREN

X

X

X

X

X

X

X

X

X

X

X

DEPARTURE ROOMS

X

X

X

X

X

X

X

X

X

X

X

X

DIRTY

X

X

X

X

X

X

X

X

X

X

X

X

INSPECTED

X

TOTAL CREDITS

X

X

PICKUP ROOMS

X

CLEAN ROOMS

X

 

Note: If a Linen Change has been configured for a Facility Task, then it is displayed in the Task Column of the task sheet and is displayed, for example "<task> (Linen Change)".

See Also

• Task Assignment