Synchronize Function Space

Selecting the Synchronize Utilities > Synchronize Function Space utility will synchronize all Function Spaces or just Function Spaces that have changed when an active SFA (OPX_SFA) license is present and provided the user is granted the SYNC FUNCTION SPACES permission.

Note: This utility must be performed in two phases exporting Function Spaces (space changes) from the Property, and importing the function spaces into SFA. During an import to SFA, the options to select All, Changes or Cancel do NOT display. Rather, once completed, a message will be displayed showing the property codes that had function spaces created and/or changes applied.

This utility, once initiated, will display the following three options: All, Changes or Cancel. Selecting All will synchronize all configured Function Spaces. Selecting Changes will synchronize only the changes made to Function Spaces (for example, rates, set-up styles, function space names, capacity, etc.).

Note: The LOVs for fields Space Type, Location and Floor are not updated with the synchronization utility. If the values that are transported for these fields with each room must be available in central for searches, these LOVs will require a manual update from the Convention/Meeting Rooms tab.

Selecting Cancel will exit this utility.

Once the chosen synchronization type is completed, the message, Synchronizing Complete, will display. Select OK to confirm and exit the utility.

Function Space Rate Code Updates

Updates to function space rate configurations (function space rate codes, seasonal rates, F&B minimums) are exchanged between remote properties and the central SFA by the Synchronize Function Space Utility to facilitate web bookings.

The following actions depend on the configuration of the OXI interface handling the exchange:

• If a rate code linked to a function space does not exist in SFA and no cross reference exists for it in OXI, the rate code is created in SFA and it remains linked to the function space.
• If a rate code is linked to a function space with a revenue type that does not exist in SFA, and no cross reference for that revenue type exists in OXI, the rate code is created with the Catering > Default Space Revenue Type application setting in SFA for the originating property.

The following are sample reports that are output by the Synchronize Function Space utility to record the actions taken and any errors encountered. When the function space updates are synchronized from the remote property, a report similar to the following appears.

When the function space updates are synchronized at the SFA, a report similar to the following appears.