2. Viewing Unauthorized Transactions and Functions

This chapter contains the following sections:

2.1 Viewing Unauthorized Transactions

You can view the details of the all the unauthorized transactions from the Pending Transactions screen. You can invoke the ‘Pending Transactions’ screen by typing ‘EISVWPNT’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

Through this screen you can view details of the:

In the above screen, you can base your queries on any or all of the following parameters and fetch records:

Select any or all of the above parameters for a query and click ‘Search’ button. The records meeting the selected criteria are displayed.

System displays the following details pertaining to the fetched records:

2.2 Viewing Branch Pending Functions

You can view the pending functions of a branch using ‘Pending Functions’ screen. You can invoke the ‘Pending Functions’ screen by typing ‘EISWPPGM’ in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button.

In the above screen, you can base your queries on any or all of the following parameters and fetch records:

Select any or all of the above parameters for a query and click ‘Search’ button. The records meeting the selected criteria are displayed.

System displays the following details pertaining to the fetched records:

2.3 Reverse EOD Balancing

This section contains the following topics:

2.3.1 Reversing Automatic EOD Suspense Entry

The reversal of the Automatic EOD suspense entry can be done using the ‘Reverse EOD Balancing’ screen.

To invoke this screen type ‘EIDREVRS’ in the field at the top right corner of the Application tool bar and click the adjoining arrow button.

Specify the following details:

Branch Code

Specify the Branch code.

Branch Name

Specify the name of the Branch.

Suspense Reference Number

Specify the suspense reference number.

Suspense Entry Date

Specify the suspense entry date.

Suspense Entry Details

Specify the following suspense entry details:

General Ledger No

Specify general ledger number.

D/C

Select the appropriate option to indicate whether debit or credit from the drop-down list. You have the following options:

Local Currency

Specify the local currency.

Real/Contingent

Select the appropriate option to indicate whether real or contingent from the drop-down list. You have the following options:

Amount

Specify the amount in figures.

Batch Number

Specify the batch number.

End of Input Status

Select the end of input status from the drop-down list. You have the following options:

Transaction Code

Specify transaction code.

Reversal Details

Specify the following reversal entry details:

Reverse Reference Number

Specify the reverse reference number.

Reversal Date

Specify the reversal date.

2.3.2 Viewing Reverse EOD Balancing Summary Details

You can reverse the entries which have been posted as part of Balancing during the Batch using ‘Reverse EOD Balancing Summary’ screen. To invoke this screen type ‘EISREVRS’ in the field at the top right corner of the Application tool bar and click the adjoining arrow button.

In the above screen, you can base your queries on any or all of the following parameters and fetch records:

Select any or all of the above parameters for a query and click ‘Search’ button. The records meeting the selected criteria are displayed.

System displays the following details pertaining to the fetched records:

2.4 EOTI/EOFI Stages of Batch Processing

The validations and processes that take place during EOTI and EOFI processing of the EOD batch are covered in this section.

This section contains the following topics:

2.4.1 Generation of Automatic Suspense Entry

While running EOD at EOTI and EOFI stages system checks if the Suspense Entry Required is ‘Y’ at the Branch level. If it is ‘N’ further it checks if there is any mismatch between the sum of balances of Real/Contingent Credit/Debit values then system will display an error message and EOD is stopped. If Suspense Entry Required is ‘Y’ then it proceeds with the Automatic Suspense entry sub process.

In this process all the authorized accounting entries for the branch for the current processing day will be browsed. There is a check made to find if mismatch exists upon sum of the real dr/real Credit entry or in the contingent dr/contingent Credit entry.

If there is a mismatch in the real Debit and real Credit entries, then the difference amount is calculated and if the Debit Amount is greater than the Credit Amount then a Credit Entry for the difference Amount is posted into the Real Suspense GL maintained at the Branch Level

Else if the Credit Amount is greater than the Debit Amount then a Debit Entry for the difference Amount is posted into the Real Suspense GL maintained at the Branch Level, where the Transaction Code is the Suspense Transaction Code maintained at the Branch Level. Similarly, the Suspense Entry is posted for the Contingent suspense GL when there is a mismatch in the contingent Debit and contingent Credit entries.

An equivalent entry gets posted with Suspense transaction code and Suspense Batch number maintained at Branch level. A new Transaction reference number is created to post the entries.

In order to check the entries posted by system to overcome the misbalances during EOTI stage, you can check in Reverse Entry EOD screen for a given date.

The Branch, Branch Date, Real contingent, Branch status, Batch No, Amount, Currency, Suspense Entry Reference No, Reversal Entry ref no and a few other Suspense Entry details are stored into the database.

2.4.2 Suspense Entry Reversal Check

In this process, the system browses through the details of the Suspense entries posted for the records which have not been reversed for the records whose branch date is greater than or equal to (Current date - Reverse Suspense entry days maintained at branch level). If reverse entries are not posted for any of those records then the system will display the error message as “Suspense Entries not reversed for the Branch” at EOTI and EOFI stages of EOD and EOD is stopped

You have to post the reversal entries using the ‘Reverse EOD Balancing’ screen and continue with the EOD.

You can get the automatic suspense entry records and do the reversal on the same. You are allowed to perform New, F7 and F8 operations on this screen. You can query record for a particular branch and date and Suspense reference number. The reversal of the entries can be done by using Reverse Button. System posts equivalent negative entries for the amount and currency and generates a unique reversal suspense entry.