Hold Invoices for Multi-Recipient Orders (G07)

Purpose: Use this screen to define whether the system holds invoices for multi-recipient orders until all of the pick slips for the order have been confirmed.

Yes/no field: Select this field if you want the system to determine if a pick slip being confirmed for a multi-recipient order is the last pick slip that needs to be confirmed for the order. If so, the system:

• submits all of the pick slips associated with the multi-recipient order to the Billing Async

• places the order in an X (closed) status

• creates an invoice for all of the pick slips associated with the multi-recipient order

If the pick slip is not the last pick slip that needs to be confirmed for the order, the system:

• places the pick slip in a B (billing pending) status until all of the pick slips for the order have been confirmed

• keeps the order in an open status

• does not create an invoice

• writes an order transaction history message indicating that the pick slip has been confirmed

 

Example: A multi-recipient order produces 3 pick slips.

• Pick slip 1 is confirmed on 4/15

• Pick slip 2 is confirmed on 5/09

• Pick slip 3 is confirmed on 5/01

When pick slip 1 is confirmed on April 15th, the system does not submit the pick slip to billing and does not create an invoice since the other pick slips related to the order have not yet been confirmed. The system puts the pick slip that has been confirmed in a B (billing pending) status. The order remains in an open status.

When pick slip 3 in confirmed on May 1st, the system does not submit the pick slip to billing and does not create an invoice since one pick slip related to the order has not yet been confirmed. The system puts the pick slip that has been confirmed in a B (billing pending) status. The order remains in an open status.

When pick slip 2 is confirmed on May 9th, the system submits each pick slip related to the multi-recipient order to the Billing Async, closes the order, and creates an invoice for the pick slips. You can review invoices in standard or streamlined order inquiry.

Leave this field unselected if you do not want the system to hold invoices for a multi-recipient order until all of the pick slips for the order have been confirmed.

When this system control value is left unselected, the system submits each pick slip to the Billing Async as each pick slip is confirmed.