Capture Addresses for Invoice (J24)

Purpose: Use this screen to indicate whether to capture the billing and shipping addresses for each invoice.

Yes/No field: Select this field to have the system create a record of the billing and shipping address in the Invoice Address table each time you bill a shipment.

Deriving the addresses: The system derives the shipping address from the Pick Control Header table. If there is no Pick Control Header record (if, for example, this is an express-bill order or a return), the system uses the delivery address for the order ship-to. The billing address is derived from the bill-to customer, if any, associated with the order; otherwise, the system uses the address of the Customer Sold To placing the order.

Reviewing invoice addresses: You can use the Display Invoice Address Screen (Billing Address) and Display Invoice Address Screen (Shipping Address) to review the addresses associated with each invoice. These screens are available from the Display Invoices Screen in standard order inquiry.

Why capture address? Capturing the invoice addresses in this table makes it easier to track the address related to each shipment. For example, if you shipped an order last week and the customer notified you of an address change yesterday, you can quickly identify the shipping address for the order, even though the address in the Customer Sold To table is now different.

Invoice consolidation: If you capture invoice addresses, address changes can affect the way that invoices are consolidated. See Invoice Consolidation Method (E29) for a discussion and examples.

Tax calculation at billing: If there is a record of the customer’s shipping address in the Invoice Address table during billing, the BILL_ASYNC job uses this address to calculate tax.

Reporting:

• The State Tax Report and the State Tax Detail Report each use the Invoice Address record, if any, to calculate the tax rate for each shipment. See Printing the Sales Tax Report by State (PSTX) and Printing the State Tax Detail Report (PSTD) for more information.

• In order to generate the Tax Jurisdiction Report, the Capture Addresses for Invoice (J24) system control value must be selected. See Printing the Tax Jurisdiction Report (PTXJ) for more information.

Express billing and credit invoices: If this system control value is selected, the system creates an Invoice Address record for the current billing and shipping address whenever you enter an express-bill order or create a credit invoice.

Outbound invoice message: If there are records in the Invoice Billing Address, the CWInvoiceOut message includes this information. See the Generic Invoice Download API for more information.

Outbound return authorization message: If there are records in the Invoice Billing Address, the CWReturnRAOut message includes this information. See the Outbound Return API for more information.

Leave this field unselected if you do not want to track billing and shipping addresses in the Invoice Address table. It is still possible to determine the address in effect for a particular shipment by checking the Address Change table. See Reviewing Customer Address Changes for more information.

Note: Order-level shipping addresses (entered at the Create One Time Ship To Address Screen) are associated with the order rather than the customer, and are available for review in standard order inquiry after shipment.