Calculate, Confirm, and Provide Payroll Using PeopleSoft Payroll for North America

The tables on this page list the tasks for this business process, grouped by role. Some roles may be listed more than once if their tasks are performed at different points in the process. Follow the task numbers in order, unless the Task Description column provides instructions to go to a different task number. Click links in the Task Description column to view detailed diagrams for those tasks or to go to the online help for those pages.

Time and Labor Administrator

Task Number	Task Description
1	Manage Time and Labor.

Payroll Administrator

Task Number	Task Description
2	Integration: Time and Labor Interface retrieves and consolidates payable time information for selected time reporters and sends cross reference numbers back to TL.
3	Load time reporter payable time from Time and Labor. Load Time and Labor Load Time and Labor (CAN)
4	Review TL load history. Review Time and Labor Load Review Time and Labor Load (CAN) Go to task number 23.
5	Create Payroll Information.
6	Need to create retro pay?. In parallel: Go to task number 7, Go to task number 16.
7	Process mass retro pay request. Process Mass Retroactive Pay

or Create Retro Request in Job or Addl Pay via Event Handler

Task Number	Task Description
8	Review a summary of retroactive pay requests and triggers. Retro Pay Request and Trigger Summary
9	Calculate retro pay and review results. Calculate Retroactive Pay Update Retro Pay Calc Results
10	Review retro pay processing messages. Retro Pay Messages Retro Pay Messages Report
11	Need corrections?. In parallel: Go to task number 12, Go to task number 14.
12	Change the individual and mass retroactive pay process flag. $Change Retro Pay Process Flag
13	Re-create retro pay?. In parallel: Go to task number 7, Go to task number 15.
14	Load retro pay data to paysheets Load Retro Pay to Paysheets.
15	Review summary reports of retro pay requests. Retro Pay Request and Trigger Summary Retro Pay Summary Retro Pay Calculations Retro Pay Interest Limit Retro Pay Terminations End of activity.
16	Receive request for Payment on a Variable Compensation Award EIP (AM): VAR_COMP_PAYMENT_REQUEST. In parallel: Go to task number 17, Go to task number 18.
17	Validate variable compensation award data. Validate Variable Comp Awards (NA) End of activity.
18	Receive request for payment of employee referral program awards and acknowledge receipt EIPs (AM): PAYMENT_ERECRUIT_REQUEST; PAYMENT_ERECRUIT_ACKNOWLEDGE.
19	Receive request for payment of employee expense advances and reimbursements and acknowledge EIPs (AM): PAYMENT_EXPENSES_REQUEST PAYMENT_EXPENSES_ACKNOWLEDGE.
20	Receive sales commission information for payout EIP.
21	Advise Variable Compensation of awards that have been accepted or rejected EIP (AM): VAR_COMP_PAYMENT_ACKNOWLEDGE.
22	Advise Expenses of info that has been accepted or rejected EIP.
23	Payroll type?. In parallel: Go to task number 24, Go to task number 42, Go to task number 43, Go to task number 63, Go to task number 67.
24	Customer type?. In parallel: Go to task number 25, Go to task number 26.
25	Create Contract Pay. Create Contract Projected Pay Create Contract Projected Pay (CAN) In parallel: Go to task number 27, Go to task number 26.
26	Budget Check Reports. Employee Budget Log Position Budget Check Log Budget Check log
27	Perform pre sheet audit. Presheet Audit Report Presheet Audit Report (CAN)
28	Create paysheets by pay calendar. Create Paysheets Review Pay Calendars Create Paysheets (CAN) Review Pay Calendars (CAN) In parallel: Go to task number 29, Go to task number 31.
29	Record hours and amounts from Rapid Entry. Create Rapid Entry Paysheets Create Rapid Entry Paysheets (CAN) In parallel: Go to task number 31, Go to task number 30.
30	Record hours and amounts from PSHUP. Update Paysheet Transactions Update Paysheet Transactions (CAN)
31	Apply payment request information. Load Paysheet Transactions Paysheet Transactions Report Load Paysheet Transactions (CAN) Paysheet Transactions Report (CAN)
32	Need final paysheets for final check requests?. In parallel: Go to task number 33, Go to task number 34.
33	Create final check paysheets. Create Final Check Paysheet Create Final Cheque Paysheet (CAN)
34	Need to. In parallel: Go to task number 35, Go to task number 36, Go to task number 37.
35	Print paysheet earnings distribution. Print Paysheet Earnings Dist Print Paysheet Earnings Dist (CAN) End of activity.
36	Print paysheets. Print Paysheets Print Paysheets (CAN) End of activity.
37	Review and update or override paysheets. By Paysheet By Add Balance Page By Paysheet (CAN) By Add Balance Page (CAN)
38	Review and update payline by employee. By Payline By Payline (CAN)
39	Review and update payline earnings. By Payline Security By Payline Earnings By Payline Earnings Security By Paysheet Earns Short Form By Payline Security (CAN) By Payline Earnings (CAN) By Payline Earnings Security (CAN) By Paysheet Earns Short Form (CAN)
40	Need to unsheet?. In parallel: Go to task number 41, Go to task number 47.
41	Request process to unsheet. Pay Unsheet Pay Unsheet (CAN) In parallel: Go to task number 27, Go to task number 99.
42	Add new paysheet page and payline. By Paysheet By Paysheet (CAN) Go to task number 47.
43	Create paysheet method?. In parallel: Go to task number 45, Go to task number 43, Go to task number 44.
44	Create online check data using automated process. Create Online Check Online Paysheet Create Online Cheque (CAN) Online Paysheet (CAN)
45	Create or update paysheets and calculate. Create Online Check Online Paysheet Create Online Cheque (CAN) Online Paysheet (CAN)
46	Review online pay calculation results. View/Print Online Check View/Print Online Cheque (CAN) If Need to... is Save and Print with Off-Cycle Pay Run, Go to task number 47. If Need to... is Confirm and Print, Go to task number 60. If Need to... is Delete, Go to task number 61. If Need to... is Reverse and Confirm, Go to task number 62.
47	Perform pre-calculation audit. Precalculation Audit Report Precalculation Audit Report (CAN)
48	Review and update actuals. Review Actuals Distribution Contract Pay Details Review Actuals Distribution (CAN) Contract Pay Details (CAN)
49	Create on or off-cycle pay calculations. Calculate Payroll Calculate Payroll (CAN)
50	Review payroll error messages. Review Payroll Error Messages Payroll Error Message Report Review Payroll Error Messages (CAN) Payroll Error Message Report (CAN)
51	Correct calculation errors?. In parallel: Go to task number 52, Go to task number 53.
52	Make adjustments to paysheets. By Paysheet By Add Balance Page By Payline By Payline Security By Payline Earnings By Payline Earnings Security By Paysheet Earns Short Form By Paysheet (CAN) By Add Balance Page (CAN) By Payline (CAN) By Payline Security (CAN) By Payline Earnings (CAN) By Payline Earnings Security (CAN) By Paysheet Earns Short Form (CAN)
53	Calculate final earnings deductions and taxes. Calculate Payroll Calculate Payroll (CAN)
54	Perform pre confirmation audit. Preconfirm Audit Report Preconfirm Audit Report(CAN)
55	Ready to confirm?. In parallel: Go to task number 47, Go to task number 56.
56	Confirm pay. Confirm Payroll Confirm Payroll (CAN)
57	Review pay calculation or confirmation results. Deduction Register Payroll Register Cost Center Other Earnings Register Deductions in Arrears Deductions Not Taken Payroll Summary Employer Benefit Contributions Garnishment Prorations Employees Not Processed Report Contract Pay Discrepancy Report Canada Payroll Savings File (CAN) Deduction Register (CAN) Payroll Register (CAN) Cost Centre (CAN) Other Earnings Register (CAN) Deductions in Arrears (CAN) Deductions Not Taken (CAN) Payroll Summary (CAN) Employer Benefit Contributions (CAN) Stats Can Non-Educ Institute (CAN) Overtime Bank (CAN) Business Payrolls Survey File (CAN) Stats Can Educ Institute (CAN) Canada Savings Bond Purchases (CAN) Employees Not Processed Report (CAN) Contract Pay Discrepancy Report (CAN)
58	Must reverse pay confirm?. In parallel: Go to task number 59, Go to task number 73.
59	Reverse pay confirmation. Unconfirm Payroll Unconfirm Payroll (CAN) Go to task number 47.
60	Confirm and print. Review/Print Online Check Review/Print Online Cheque (CAN) End of activity.
61	Delete check information. Review/Print Online Check Review/Print Online Cheque (CAN) End of activity.
62	Reverse and confirm reversal. Review/Print Online Check Review/Print Online Cheque (CAN) End of activity.
63	Add new paysheet and payline. By Paysheet By Paysheet (CAN)
64	Calculate employer taxes and deductions. Calculate Payroll Calculate Payroll (CAN)
65	Confirm pay for manual check. Confirm Payroll Confirm Payroll (CAN)
66	Review pay calculation or confirmation results. Go to task number 72.
67	Create check method?. In parallel: Go to task number 68, Go to task number 118.
68	Request final check. Request Final Check Request Final Cheque (CAN)
69	Create paysheet method?. In parallel: Go to task number 70, Go to task number 71.
70	Create final check paysheets online. Request Final Check Request Final Cheque (CAN) Go to task number 72.
71	Create and review paysheet and payline. Request Final Check Request Final Cheque (CAN) In parallel: Go to task number 72, Go to task number 119.
72	Need to. In parallel: Go to task number 83, Go to task number 73.
73	Method of payment distribution?. In parallel: Go to task number 74, Go to task number 105, Go to task number 107.
74	Print checks. Print Checks Create PDF Paychecks Print Cheques (CAN) Create PDF Paycheques
75	Need reprinted checks?. In parallel: Go to task number 78, Go to task number 76.
76	Create replacement checks. Reprint Checks Reprint Cheques (CAN)
77	Print checks. Print Checks Create PDF Paychecks Print Cheques (CAN) Create PDF Paycheques
78	Review check register and reconciliation reports. Check Register Employee Check Information Report Cheque Register (CAN Employee Cheque Information Report (CAN)
79	Review and verify printed checks.
80	Errors?. In parallel: Go to task number 81, Go to task number 106.
81	Advise HR Helpdesk of discrepancy, if needed.
82	Need to adjust. In parallel: Go to task number 83, Go to task number 98.
83	Adjust or reverse?. In parallel: Go to task number 84, Go to task number 94.
84	Review and reverse original check and create off-cycle paysheet. Review Paycheck Summary Review FLSA Pay Data Reverse/Adjust Paychecks Review Paycheque Summary (CAN) Review ROE Insurable Earnings (CAN) Reverse/Adjust Paycheques (CAN)
85	Record adjustment on paysheet. By Paysheet By Paysheet (CAN)
86	Calculate pay for adjustment. Calculate Payroll Calculate Payroll (CAN)
87	Was employee pay under or over stated?. In parallel: Go to task number 88, Go to task number 92.
88	Verify that wages were overstated. Review Payroll Error Messages Payroll Error Message Report Review Payroll Error Messages (CAN) Payroll Error Message Report (CAN)
89	Create payback?. In parallel: Go to task number 90, Go to task number 93.
90	Record adjustment on paysheet. By Paysheet By Paysheet (CAN)
91	Calculate pay for adjustment. Calculate Payroll Calculate Payroll (CAN) Go to task number 93.
92	Create pay calculations for underpayment. Calculate Payroll Calculate Payroll (CAN)
93	Confirm pay for adjustment. Confirm Payroll Confirm Payroll (CAN) Go to task number 99.
94	Reverse paycheck. Reverse/Adjust Paychecks Reverse/Adjust Paycheques (CAN)
95	Review reversal results. Reverse/Adjust Paychecks Reverse/Adjust Paycheques (CAN)
96	Confirm check reversal. Confirm Payroll Confirm Payroll (CAN)
97	Review pay calculation or confirmation results. End of activity.
98	Review employee balances. PrePays 1042 Taxes Arrears Check Year-to-Date Deductions Earnings Garnishments Special Accumulators Taxes Employee Earnings Snapshot Rpt (CAN) Employee Earnings Record Rpt (CAN) PrePays (CAN) Arrears (CAN) Cheque Year-to-Date (CAN) Deductions (CAN) Earnings (CAN) Special Accumulators (CAN) Taxes (CAN) Garnishments (CAN) ROE (CAN) Employee Earnings Snapshot Rpt (CAN) Employee Earnings Record Rpt (CAN) In parallel: Go to task number 99, Go to task number 100.
99	Reconcile and Distribute Payroll Information. End of activity.
100	Need to adjust. In parallel: Go to task number 101, Go to task number 102, Go to task number 103, Go to task number 104.
101	Adjust employee balances. 1042 Taxes PrePays Arrears Balance Adjustment Report Check Year-to-Date Deductions Earnings Garnishments Special Accumulators Taxes PrePays (CAN) Balance Adjustment Report (CAN) Arrears (CAN) Cheque Year-to-Date (CAN) Deductions (CAN) Earnings (CAN) Special Accumulators (CAN) Taxes (CAN) Garnishments (CAN) ROE (CAN) Go to task number 98.
102	Delete obsolete balances. Delete Balances Delete Balances (CAN) Go to task number 98.
103	Adjust imputed income. Calculate Adjustments Adjustment Report Go to task number 98.
104	Review and adjust garnishment balances and create report. Garnishments Garnishment Prorations Go to task number 98.
105	Create check for employee. Create Slf Srvc Manual Cheques Create PDF Paycheques Create Slf Srvc Manual Cheques (CAN) Create PDF Paycheques (CAN)
106	Distribute paychecks. Go to task number 116.
107	Create direct deposit file. Create Direct Deposit File Create Direct Deposit File (CAN)
108	Format information and print direct deposit file. Print Advice Forms Create PDF Advice Forms Print Advice Forms (CAN) Create PDF Advice Forms
109	Review. In parallel: Go to task number 110, Go to task number 112, Go to task number 113, Go to task number 114.
110	Provide pre-notification. Prenotification Report
111	Print pre-note memos. Prenote Memo Go to task number 115.
112	Create direct deposit advice registers. Advice Register Advice Register (CAN) Go to task number 115.
113	Review direct deposits by company. Direct Deposit Register Direct Deposit Register (CAN) Go to task number 115.
114	Create EFT file for direct deposit of child support payments. Child Support - EFT
115	Distribute advice information.

Employee

Task Number	Task Description
116	Review payroll supporting documentation. View Paycheck Direct Deposit Voluntary Deductions Paycheck Modeling
117	Contact HR Helpdesk. End of activity.

Task Number

Task Description

116

Review payroll supporting documentation.

117

Contact HR Helpdesk.

End of activity.

Payroll Administrator

Task Number	Task Description
118	Create paysheet for final check. Create Final Check Paysheet Create Final Cheque Paysheet (CAN)
119	Calculate earnings deductions, taxes, and net pay. Calculate Payroll Calculate Payroll (CAN)
120	Confirm pay for final check. Confirm Payroll Confirm Payroll (CAN)
121	Create final check reports and review results. Final Check Reconcile Report Final Check Requests Report Final Cheque Reconcile Report (CAN) Final Cheque Requests Report (CAN) End of activity.