Understanding How Absence Management Integrates with the Payroll System
This topic discusses:
Mapping Absence Management pay groups to the payroll system.
Mapping Absence Management codes to the payroll system.
Setting up job level data to assign Absence Management to payees.
Running Absence Management processes to create an absence generated positive input file.
Managing the generated positive input file.
Running the Absence Management conversion process to Payroll for North America or Payroll Interface.
Running payroll system processes.
Pay groups are defined in both Absence Management and in the payroll system. You must establish a one-to-one correspondence between each pay group in Absence Management and each pay group in either Payroll for North America or Payroll Interface, depending on which application you use.
Absence codes in Absence Management need to be translated to either earning or deduction codes in the payroll system. You must establish a one-to-one correspondence between the codes in Absence Management and the codes in Payroll for North America or Payroll Interface, depending on which application you use.
The direct interfaces to Payroll for North America and to Payroll Interface map their Absence Codes on the Earnings/Deduction Mapping page in Absence Management. Payroll for North America with a Time and Labor interface maps Absence Codes on the Time Reporting Code— TRC page in Time and Labor.
At the job data level you assign Absence Management to each payee. Additionally, you must enroll payees in Time and Labor if you use it in conjunction with Payroll for North America.
Running the absence calculation process creates absence results as generated positive input in Absence Management.
Any generated positive input record created by Absence Management can be marked to not be converted or sent to the payroll system.
Running the conversion process transfers or makes the absence results available to the payroll system for processing.
Note: Absence Management and Time and Labor integration involves the ability for Absence administrators to process absence multiple times and send the absence data immediately to Time & Labor. This also allows the administrator to run multiple calendar groups at the same time.
Absence conversion process is applicable only for Non-TL employees if this feature is enabled. When this feature is enabled, Absence conversion process will not process TL employees. And for Non-TL employees, it will proceed with loading the PSHUP table.
Running the payroll process generates payroll results that take into account absence-related earning or deductions that were calculated in Absence Management and provided to your payroll system through integration.