Configuring Absence Management Integration with PeopleSoft Payroll Systems

Use the Absence Pay Group Mapping page (GP_ABS_PAYGROUP) to map pay groups that are defined in Absence Management to pay groups that are defined in Payroll for North America or Payroll Interface.

Image: Absence Pay Group Mapping page

This example illustrates the fields and controls on the Absence Pay Group Mapping page.

Use this page to establish a one-to-one correspondence between pay groups in Absence Management and pay groups in Payroll for North America or Payroll Interface. For Payroll for North America, the pay group prompt list originates from the Payroll for North America Pay Group Table without any PI Configuration value; those for Payroll Interface have a PI Configuration value.

Use the Absence Earns/Deductn Mapping page (GP_ABS_ERN_DED_MAP) to map elements defined in Absence Management to codes in direct interface with Payroll for North America or Payroll Interface.

You use different pages to map Absence Management codes to the payroll system's earning or deduction codes depending on which applications you use. This topic discusses pages used to:

• Map Absence Management codes to Payroll for North America without Time and Labor.

• Map Absence Management codes to Payroll for North America with Time and Labor.

• Map Absence Management codes to Payroll Interface.

Mapping Absence Management Codes to Payroll for North America without Time and Labor

Access the Absence Earnings/Deduction Mapping page using Payroll for North America as the payroll system (Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Integration > Absence Earns/Deductn Mapping > Absence Earns/Deductn Mapping).

Image: Absence Earns/Deductn Mapping page

This example illustrates the fields and controls on the Absence Earns/Deductn Mapping page for Payroll for North America without Time and Labor.

Use this page to map earning elements in Absence Management to Earning Codes in a Payroll for North America system that does not interface with Time and Labor.

Note: All positive input generated in Absence Management that interfaces directly with Payroll for North America without Time and Labor must be linked to earning codes on the Absence Earnings/Deduction Mapping page. Earning codes for Payroll for North America originate from the Payroll for North America Earnings Code table.

Mapping Absence Management Codes to Payroll Interface

Access the Absence Earnings/Deduction Mapping page using Payroll Interface as the payroll system (Set Up HCM > Product Related > Global Payroll & Absence Mgmt > Integration > Absence Earns/Deductn Mapping > Absence Earns/Deductn Mapping).

Image: Absence Earns/Deductn Mapping page

This example illustrates the fields and controls on the Absence Earns/Deductn Mapping page for Payroll Interface.

For Payroll Interface, you can map both earning and deduction elements from Absence Management.

Note: Positive input generated in Absence Management does not need to be mapped to valid Payroll Interface codes. Absence Management does not validate Payroll Interface codes. Mapped Payroll Interface codes are free form, as defined by the third-party payroll system's interface. Element numbers (PIN_NUM), Element Codes (PIN_CODE) or Element Names (PIN_NM) can be used instead of mapped Payroll Interface codes to identify Absence codes in Absence Management's output interface file.

You must identify the payroll and absence system for each payee using the Payroll page in the Job Data component of PeopleSoft HR.

See Updating Job Data.

Select Payroll for North America or Payroll Interface in the Payroll System field. In addition, select Absence Management in the Absence System field. Enter the Absence Management system's Pay Group, Eligibility Group, Exchange Rate Type, and Use Rate As Of in the fields provided in the Absence Management System group box. To set any of the latter three values to default from the Absence Management pay group's values, select the appropriate check box under Use Pay Group Value. Otherwise, enter a corresponding value in each field.

Use the Manage Generatd Positive Input (Manage Generated Positive Input) page (GP_ABS_MANAGE_GPI) to view and manage generated positive input from the absence process by Calendar Group ID.

Filter records by EmplID and select or clear specific records for conversion to Payroll for North America or Payroll Interface.

Image: Manage Generatd Positive Input page

This example illustrates the fields and controls on the Manage Generatd Positive Input page.

Absence Management creates a Generated Positive Input (GP_PI_GEN_DATA) file when the Absence Take process runs during absence processing. Absence Management uses this file to provide information to the payroll system's interface file.

After the Generated Positive Input file is created, the user can opt not to send or process some absences to the payroll system. This page displays absence results for the selected Calendar Group ID as generated positive input. Select the Do Not Process check box in the Positive Input Details group box for all items that you do not want to transfer to the payroll system that Absence Management integrates with, either Payroll for North America or Payroll Interface.

Use the following fields and buttons to filter results by Employee ID and select or clear all check boxes.