Creating Periods
To process an absence run, specify the time period to calculate by using a period ID, which identifies the begin date, end date, and frequency of an absence period.
To create periods, use the Periods (GP_CALENDAR_PERIOD) component or the Automatic Period Creation (GP_AUTO_PRD) component. You can use the CI_GP_CALENDAR_PERIOD component interface to load data into the table for the GP_CALENDAR_PERIOD component.
Page Name |
Definition Name |
Usage |
---|---|---|
GP_CALENDAR_PERIOD |
Define a single absence period. |
|
Periods - Automated Creation Page Automatic Period Creation Page |
GP_AUTO_PRD |
Define multiple absence periods. |
Use the Periods page (GP_CALENDAR_PERIOD) to define a single absence period.
Navigation
Image: Periods page
This example illustrates the fields and controls on the Periods page.
![Periods page](img/i-cd7d26dn-798b.png)
Note: After processing begins, you cannot edit fields on the Periods page. To make changes, cancel the absence run.
Field or Control |
Definition |
---|---|
Period Begin Date and Period End Date |
Enter the dates for the period being calculated. Because multiple calendars that use the same absence period can have different payment dates, you specify the payment date on the Calendar Definition page. |
Frequency |
Enter the frequency. The system uses this to deannualize an entitlement element that's defined without generation control frequency. When generation control frequency is defined for an element, the following occurs:
Note: Entitlement elements have two generation control fields, one for the primary element and one for adjustment processing. |
Field or Control |
Definition |
---|---|
Frequency Factor |
Displays the factor for annualization and deannualization. |
Examples of the Time and Frequency Data That a Period ID Can Define
This table lists examples of how you can define different periods by varying the end date and frequency:
Begin Date |
End Date |
Frequency |
---|---|---|
June 1 |
June 7 |
Weekly |
June 1 |
June 30 |
Monthly |
June 1 |
June 15 |
Semimonthly |
June 1 |
August 31 |
Quarterly |
Frequency Examples
Assume that there are four elements, each element begins with a gross amount of 1200. This table lists the effect of combining various frequency options (the value of each element after frequency option application appears in the last row of the table):
Frequency |
Element 1 |
Element 2 |
Element 3 |
Element 4 |
---|---|---|---|---|
Amount |
1200 |
1200 |
1200 |
1200 |
Frequency (Element Definition) |
Monthly (12) |
Monthly (12) |
Monthly (12) |
Monthly (12) |
Generation Control Frequency |
None |
Monthly (12) |
Monthly (12) |
Annual (1) |
Absence Period Frequency |
Semimonthly (24) |
Semimonthly (24) |
Semimonthly (24) |
Semimonthly (24) |
Calendar Generation Control Frequency |
None |
Monthly (12) |
None |
Semimonthly (24) |
Calculated Amount (Amount * Annualization factor/deannualization factor) |
600 (Amount * Frequency/Absence Period Frequency) |
1200 (Amount * Frequency/Generation Control Frequency) |
Not resolved |
24 000 (Amount * Frequency/Generation Control Frequency) |
Use the Periods - Automated Creation page (GP_AUTO_PRD) to define multiple absence periods.
Note: When accessed from the Global Payroll & Absence Mgmt menu, the page name is Periods - Automated Creation. When accessed from the Set Up HCM menu, the page name is Automatic Period Creation. Other than the title, the pages are the same.
Navigation
Image: Periods - Automated Creation page
This example illustrates the fields and controls on the Periods - Automated Creation page.
![Periods - Automated Creation page](img/i-cd7d26dn-7a40.png)
Enter the period creation parameters and click the Run button.
Field or Control |
Definition |
---|---|
Frequency ID |
Enter the calendar period frequency. This field is also used to generate the period description. Note: The system doesn't edit your entry to ensure it's consistent with the values in the Unit of Measure and Units in Period fields. See Periods Page. |
Unit of Measure |
Select the unit of measure for the periods. The Number of Days and Number of Months values, used in conjunction with the Units in Period field determine the number of days or months in a period. The Semimonthly value represents 15 days. The first semimonthly period always includes days 1 to 15. The second period includes days 16 to 28, 29, 30, or 31, depending on the month. When you select this value, the Units in Period becomes unavailable. |
Units in Period |
Enter the number of units in each generated period. |
Begin Date and End Date |
Enter the first day of the first period being generated and the last date through which the system should generate periods. The system generates all periods for which the end date is before or equal to the end date that you enter. |
Period ID Prefix |
Enter a prefix of up to seven alphanumeric characters. The system creates a unique period ID for each period it creates, by adding the period frequency suffix and a consecutive sequence number to the prefix. |
Period Frequency Suffix |
Enter the period frequency suffix that's added to the period ID. The default is the first letter of the selected frequency ID. |
Sequence Number |
Enter for the first period. The system assigns a sequential number to each following period that you create. This is useful when you create periods for the same year in separate runs. Suppose that you want to generate six periods for a monthly payroll. You enter 1 in this field, and the process creates periods 1 to 6. Later, when you generate periods for the remaining months, you enter 7 here. |
Resulting Period IDs (max is 99) |
This field combines the period ID prefix, period frequency suffix, and sequence number to show you what periods the process will create. For example, if you enter a period ID prefix of PAY2001, a period frequency suffix of M, and a sequence number of 1, the periods generated are PAY2001M01 - PAY2001Mnn where nn represents the number of the last period created. |
Examples: Unit of Measure and Units in Period Combinations
This table gives examples of periods defined using different combinations of unit of measure and units in period:
Unit of Measure |
Units in Period |
Result |
---|---|---|
Day |
7 |
Each period represents seven days (for a weekly payroll). |
Day |
14 |
Each period represents 14 days (for a biweekly payroll). |
Semimonth |
Not applicable. |
Each period represents 15 days (for a semimonthly payroll), but the periods go from 1 to 15 and from 16 to the last day of the month. |
Month |
1 |
Each period represents a month (for a monthly payroll). |
Month |
3 |
Each period represents three months (for a quarterly payroll). |