Using the Absence Analytics Dashboard Pagelets

The Absence Analytics Dashboard enables administrators to quickly analyze absence and payroll results using a variety of pivot grid pagelets. The user determines which pivot grid pagelets appear on the dashboard and how they are laid out on the page.

The system loads absence analytics data for individual calendar groups as part of the absence and payroll calculation process (GP_PAYE). You can also use the Load Absence Analytics Data Page to load absence analytics data for existing calendar groups within a given date range.

Field or Control	Definition
Pagelet Settings	Click the Page Settings icon to access the pagelet settings. Values are: Minimize: select to minimize a pagelet. Remove: select to remove the pagelet from the Absence Analytics Dashboard. You can add it back using the Personalize Content: Absence Analytics Dashboard Page.
Refresh Pagelet	Click the Refresh Pagelet icon to refresh the contents of the pagelet.
Options Menu	Click to open the Options Menu and select an action to perform on the pivot grid or chart. Available actions are: Prompts: Click to access the Datasource Prompts page to view or change the Query prompts used for the pivot grid. View Grid: Click to view data in the grid format in a new modal window. You can change how data is presented in the grid by dragging and dropping segment data to a different axis. Export Data: Click to export the underlying PSQuery data into a spreadsheet. Chart Options: Click to open the User Charting Options page where you can change the chart layout, information displayed on chart axes, and filters. Save: Click to save the current grid and chart layout as the default view of the current model.
Filters	Displays the filtering fields that are selected in the chart options. Users can use the available filters to change the data to be displayed in the pivot grid or chart.
Pivot Grid Chart Types	Click to display data in the chart type represented by the icon. Available chart types include vertical bar, line, pie and horizontal bar.

For more information on pivot grid functionality, see the product documentation for PeopleTools: Pivot Grid.

Use the Absence Analytics Dashboard tile (HC_GP_WC_ABS_ANLTC_FLU_GBL) to access the Absence Analytics Dashboard.

Image: Absence Analytics Dashboard tile

This example illustrates the Approvals tile.

The tile displays a bar chart of the units per absence event by absence type. Click it to access the Absence Analytics dashboard in the classic user interface.

Use the Absence Cost Analysis pagelet to analyze the cost of reported absences by absence type, absence take, and absence reason.

Image: Absence Cost Analysis pagelet

This example illustrates the fields and controls on the Absence Cost Analysis pagelet.

By default this pivot grid displays a bar chart of the total absence cost for the specified date range by absence type.

Examples of what administrators can use this pivot grid to determine are:

• The amount that paid employee absences have cost the company for a given date range.

• What costs were incurred by the company for a specific team across different locations.

• The variation in absence costs over different pay calendars for a given date range.

Use the Absence Events Analysis pagelet to analyze absence entries by status, absence type, absence take, and absence reason.

Image: Absence Events Analysis pagelet

This example illustrates the fields and controls on the Absence Events Analysis pagelet.

By default, this pivot grid displays a pie chart of the absences for the administrator’s company for the specified date range by approval status.

Examples of what administrators can use this pivot grid to determine are:

• The number of absences pending approval, and the employees with which they are associated.

• The number of absence requests entered for a given pay period.

• The types of absence requests that employees and direct reports are entering.

• Which employees reported absences with partial hours or partial days.

• The counts of absence entry composition by entry source.

Related Actions

You can click an area of the chart and select Detailed View to view the absence event data using the Pivot Grid Drilldown page.

Image: Pivot Grid Drilldown page

This example illustrates the fields and controls on the Pivot Grid Drilldown page.

Field or Control

Definition

Actions

Click to access the available related actions for the absence request. Valid values are: Notify Employee: Click to access the Notify Employee page where you can send a message to the employee associated with the absence request as an announcement, an email, or both. Approve Absence: Click to access the Approve Absence Requests page where you can approve, deny, or push back the absence request. Reassign Absence Click to access the Reassign Absence Requests page where you can reassign an absence request to another approver. Notify Approver: Click to access the Notify Approver page where you can send a message to the approver assigned to the absence request as an announcement, an email, or both. Notify Supervisor: Click to access the Notify Supervisor page where you can send a message to the supervisor associated with the absence request as an announcement, an email, or both.

Use the Absence Liability and Trends pagelet to analyze the absence liability for all absence entitlements by period begin date.

Image: Absence Liability and Trends pagelet

This example illustrates the fields and controls on the Absence Liability and Trends pagelet.

By default, this pivot grid displays a line chart of total absence liability for the specified date range by period begin date.

Examples of what administrators can use this pivot grid to determine are:

• The current liability for a given pay period.

• The current year-to-date absence liability for a specific business unit.

• The trends for reported absences and accrual balances for a given pay period.

Use the Periodic Absence Rate pagelet to analyze absence entries by employee engagement factors such as absence rate for a business entity as of a specific date, absence rate for a given period, total number of absence days, average absence duration, and average absence days.

Image: Periodic Absence Rate pagelet

This example illustrates the fields and controls on the Periodic Absence Rate pagelet.

By default, this pivot grid displays a bar chart of the overall absence rate in hours for the specified date range by department. The absence rate is defined as the working time lost divided by the working time available, multiplied by 100.

Examples of what administrators can use this pivot grid to determine are:

• The absence rate for a business unit for a given date range.

• The average absence rate across an organizational entity.

Use the Absence by Take and Type pagelet to analyze absence results by absence take and absence type.

Image: Absence by Take and Type pagelet

This example illustrates the fields and controls on the Absence by Take and Type pagelet.

By default, this pivot grid displays a bar chart of the units per absence event by absence type.

Examples of what administrators can use this pivot grid to determine are:

• The amount of sick leave taken reported by a specific department.

• The amount of work-related absences for a specific calendar group.

Use the Employee with Negative Balance pagelet to analyze absence results associated with negative balances.

Image: Employee with Negative Balance pagelet

This example illustrates the fields and controls on the Employee with Negative Balance pagelet.

By default, this pivot grid displays a bar chart of the units per absence event by pay group.

Examples of what administrators can use this pivot grid to determine are:

• The number of employees paid for absences using a negative balance limit.

• The amount of absences paid using a negative balance limit for a specific absence type.

Use the Absence by Paid Unpaid Status pagelet to analyze absence results that include unpaid and partially paid absences.

Image: Absence by Paid Unpaid Status pagelet

This example illustrates the fields and controls on the Absence by Paid Unpaid Status pagelet.

By default, this pivot grid displays a bar chart of the units per absence event by absence event status and pay group.

Examples of what administrators can use this pivot grid to determine are:

• Identify employees with absences that have an unpaid or partially paid status.

• View absence event status for a pay group by absence type.

Use the By Generated Positive Input pagelet to Analyze absence results associated with generated positive input.

Image: By Generated Positive Input pagelet

This example illustrates the fields and controls on the By Generated Positive Input pagelet.

By default, this pivot grid displays a pie chart displaying the percentages of units per absence event by pay group.