Processing Payments
This section discusses how to process payments.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
BILL_PAYMENT |
Log individual payments from a participant and allocate those payments to separate charges. |
|
|
BILL_PAYMENT_VW |
Examine charge payment history for a selected participant. |
|
|
Review Summary by Post Date |
BILL_PSUM_BY_PTDT |
Review payments for a specific participant, arranged by posting date. |
Use the Allocate Payments to Charges page (BILL_PAYMENT) to log individual payments from a participant and allocate those payments to separate charges.
Navigation
Image: Allocate Payments to Charges page
This example illustrates the fields and controls on the Allocate Payments to Charges page. You can find definitions for the fields and controls later on this page.
|
Field or Control |
Definition |
|---|---|
| Posting Sequence |
Provided by the system. Enables you to enter multiple payments on the same day. |
| Form of Payment |
You can enter either Check or Cash, but the interface value can be set automatically only by the Billing Calculation batch process. |
| Payment |
Enter the total payment that the employee provides. The system automatically allocates this payment to the oldest charges. You can redistribute the payment among the participant's various charges manually in the Allocations group box. |
| Allocation Details |
This group box enables you to manually distribute the payment to the various open charges. When a charge is paid in full, it is closed by the system and does not appear the next time that you access the Allocate Payments to Charges page. If, after allocation of the payment, a charge is not paid in full, it remains open for the next payment. |
| Applied to Open Credit |
If payment exceeds the total amount owed, the system posts the excess payment here. Note: The system does not allow participants to have payments applied to open credit as long as they have unpaid charges. |
Note: Any changes to saved payment entries must be made through the Adjust Payments page.
Use the Review Payments/Details page (BILL_PAYMENT_VW) to examine charge payment history for a selected participant.
Navigation
Image: Review Payments/Details page
This example illustrates the fields and controls on the Review Payments/Details page. You can find definitions for the fields and controls later on this page.
|
Field or Control |
Definition |
|---|---|
| Posting Date |
The date when the payment was actually applied to the charges. |
| Entry Date |
The date when you entered the payment record into the system. |
| Print Period |
The billing period during which information about this payment appeared on the participant's billing statement. |
| Payment |
The payment amount that was originally entered. |
| Payment Adjustments |
Adjustments made on the Adjust Payments page. |
| Actual Payment |
The amount of the payment that was actually applied against charges. This value is identical to either the Payment or Payment Adjustments value, except in cases in which overpayments were applied to open credit. |