Generating Documents as a Manager

In the manager role, you can generate documents for direct reports by selecting a group, employees within groups, or individual employees.

Regardless of which option you choose, you first need to select the As of date for determining which employees report to you. You then select the employees for whom you want to generate documents. Finally, you select the document template from which to generate the individual documents and enter the dates of the evaluation period that is covered.

Use the Create <Performance or Development> Documents - Select Group page (HR_DR_DIRECTREPORT) to select a group of employees for whom you want to create documents.

Image: Create <Performance or Development> Documents - Select Group page

This example illustrates the fields and controls on the Create <Performance or Development> Documents - Select Group page.

Select a group of employees on this page. Click the Continue button at the bottom of the page to move to the next step where you further select one or more employees within that group for which documents are to be created.

Use the Create <Performance or Development> Documents - Employee Selection Criteria page (HR_DR_DIRECTREPORT) to select individual employees for whom documents are created.

Image: Create <Performance or Development> Documents - Employee Selection Criteria page

This example illustrates the fields and controls on the Create <Performance or Development> Documents - Employee Selection Criteria page.

If you select to create documents for individual employees, this is the first page in a series of pages that guide you through the document generation process. If you select to create documents by group, this page appears after a group is selected.

The system populates the list of employees whom you can create documents for based on the effective date entered on this page. Select one or more employees and then click the Continue button at the bottom or top of the page. If you have selected a group prior to accessing this page, the as of date is not available for edits.

Field or Control	Definition
Find Employee	The Find Employee link above the header grid enables you to select from the same list of direct and indirect reports as if you expanded all nodes. To search within your direct reports organization, click the Find Employee link. Enter criteria on the Find Employee page (HRDR_SRCH_EMPS_SEC), and then click Search. Select an employee to open in the transaction. The Find Employee link appears only when the transaction applies to individuals. It does not appear for transactions where you select groups of individuals until you get to the point where you select individuals in that group. Note: The Direct Reports UI setup determines which employees are available for selection and which fields appear on the <Application Context> - Employee Selection Criteria page. See Configuring Direct Reports Functionality
Expand	Click the Expand icon to view a list of employees that report to the manager whose name appears on the left side of the list.
HR Status	The HR Status field appears on the Employee Selection Criteria page only if the Allow Indirect Reports check box is selected on the Direct Report Transaction Configuration page. Inactive employees can have active employees reporting to them directly or indirectly.

Use the Create <Performance or Development> Documents - Document Creation Details page (EP_CREATEAPPR_MGR) to select the document template and dates that you want to use to create documents.

Image: Create <Performance or Development> Documents - Document Creation Details page

This example illustrates the fields and controls on the Create <Performance or Development> Documents - Document Creation Details page.

To enter the parameters:

1. Enter the time period for the document.

2. Enter the document type.

   The system populates the period and document type if default values are defined on the Assign Document Defaults page.

3. If Clone Existing Document is selected on the Document Types page, select whether the document is to be created for an existing document. If you select Yes, select the document to clone.

4. If Clone Existing Document is not selected on the Document Types page or No is selected in the Create from Prior Document, select the template from which the documents will be created.

5. Click the Create Documents button.

   The system displays the Create <document type> Documents - Results page.

Use the Create <Performance or Development> Documents - Results page (EP_CREATE_RESULTS) to view the document creation results for the employees or group that you selected.

Image: Create <Performance or Development> Documents - Results page

This example illustrates the fields and controls on the Create <Performance or Development> Documents - Results page.

The Selected Employees group box displays the results of the document creation process.