Setting Up View Payslip

To set up View Payslip, use the Self Service Payslip Options (GP_SS_PSLP_OPTIONS_GBL) component.

Page Name

Definition Name

Usage

URL Maintenance Page

URL_TABLE

Stores URL addresses.

Self Service Payslip Options Page

GP_SS_PSLP_OPTIONS

Enable online payslip printing using the View Payslip self-service transaction, and enable mobile payslip access.

You can make employees' payslips available in PDF format in the View Payslips transaction (GP_SS_EE_PSLP). The system creates the PDF files when the Create Self Service Payslips Application Engine process (GP_EPAY) runs. This process is included as part of the PS Job process that you run from each country extension's payslip creation page.

As part of the payslip generation process, the system launches a series of processes that:

  • Gather information and create a temporary file.

  • Create a PDF file that is used to print the payslips.

  • Split the PDF file into individual PDF files for each employee.

    These individual PDF files are stored on a secure server.

Important! When scheduling a process request for a payslip job, the following values can be used with ePay in the Type and Format fields on the Process Scheduler Request page: None and None (defaults to Web and PDF), Web and PDF, or File and PDF. If using File and PDF, do not use a custom output destination on the Process Scheduler Request page.

To set up the View Payslip transaction:

  1. Define the URL identifier for the server that will store the individual PDF files.

    The Create Self Service Payslips process (GP_EPAY) uses this URL to identify where the PDF files are to be stored.

    You can use the default, GP_SS_PSLP_FTP, or you can create your own URL identifier.

  2. Define the parameters for the View Payslip transaction.

    Using the Self Service Payslip Options page, you define:

    • The default URL identifier.

    • Whether to suppress printed payslips as a default.

    • When payslip information is available for employees to view.

    • Whether to override payslip information availability dates for one or more run types.

Before you can set up the View Payslips transaction, you must:

  1. Set up a secure FTP server to store the individual PDF payslip files.

  2. Obtain the FTP URL from your environments engineers.

  3. Set up payslips.

    Each country extension has instructions on how to set up payslips for that country.

Use the URL Maintenance page (URL_TABLE) to store URL addresses.

Navigation

PeopleTools > Utilities > Administration > URLs > URL Maintenance

Image: URL Maintenance page

This example illustrates the fields and controls on the URL Maintenance page.

URL Maintenance page

Important! If you are creating your own URL identifier to use instead of GP_SS_PSLP_FTP, you must update the Self Service Payslip Options page to reflect the new URL identifier.

Field or Control

Definition
URL

Enter the address for the location of the stored individual PDF files. Your environments engineers can provide this address.

Note: The format of your URL may not match the format of the example provided in the Comments field. The format of the address is dependent on the operating system you are using. You should contact your system administrator for the exact format of the URL.

Use the Self Service Payslip Options page (GP_SS_PSLP_OPTIONS) to enable online payslip printing using the View Payslip self-service transaction, and to enable mobile access to payslips.

Navigation

Set Up HCM > Product Related > ePay > Self Service Payslip Options > Self Service Payslip Options

Image: Self Service Payslip Options page

This example illustrates the fields and controls on the Self Service Payslip Options page.

Self Service Payslip Options page

Field or Control

Definition
Default Payslip URL Identifier

Enter the URL identifier that contains the FTP URL where the PDF files for this country are stored.

The default URL identifier is GP_SS_PSLP_FTP. If you created your own URL identifier, you must make sure to enter that URL identifier here.

Default Payslip Print Options

Field or Control

Definition
Suppress Payslip Printing

Select this check box if you do not want payslips to be printed.

Note: If your country extension does not support the ability to suppress the printing of payslips, you should leave this check box deselected.

This check box serves as the default selection for your organization. It does not override existing individual payee settings.

ePay Availability Options

Field or Control

Definition
Enabled in Self Service

Select this check box if you want payees to control whether they receive a printed copy of their payslip, overriding the default selection that you enter on this page. If selected, the Paper Payslip Instructions group box displays on the View Payslips page.

Note: If your country extension does not support the ability to suppress the printing of payslips on an individual payee basis, you should leave this check box deselected.
Days after Payment Date

Specify when the payslip is available for viewing using View Payslip. The date determined using this information is the earliest date that the payslip is available; once this date has passed, the payslip is always available. You can enter:

  • Zero to indicate that the payslips are available on the payment date.

  • A number greater than zero to indicate the number of days after the payment date that payslips are available.

  • A negative number to indicate the number of days before the payment date that payslips are available.

ePay Mobile Settings

Field or Control

Definition
Enable Mobile Payslip

Select to enable payees to access detailed information for their payslips using the PeopleSoft Fluid User Interface. When you select this check box, clicking a payslip on the Payslips Page accesses the Payment Summary Page.

Note: You can access the Payment Summary page and other mobile payslip pages only with small form factor devices, such as a smartphones. Clicking a payslip on the Payslips page using any other form factor device simply opens the payslip in PDF format.

When you select this check box, the fields in the View Options and Data Extraction Options group boxes become available.

View Options

Field or Control

Definition
Number of Payslips Displayed

Specify how many payslips you want displayed on the Payslips Page.
Months of Retrievable History

Specify the time period for which payees can access mobile payslip information.
Display Net Pay Distribution

Select to enable payees to access the Payment Distribution Page from the Payment Summary Page.
Display Absence Balances

Select to enable payees to access the Balances Page from the Payment Summary Page.
Display Payroll Balances

Select to enable payees to access the Payroll Balances Page from the Payment Summary Page.
Display PDF Payslip

Select to display the View PDF Payslip link on the Payment Summary Page.

Data Extraction Options

Field or Control

Definition
Data Extraction Type

Define the method the system uses to extract the data displayed for mobile payslips. Values are:

  • Call Using ePay Default: If you select this value, Global Payroll calls the specified application engine as a part of ePay processing. The system does not execute the default Global Payroll delivered program . This option allows you to define your own processing logic.

  • Custom: If you select this value, Global Payroll refers to the staging tables for mobile pay to extract data for mobile payslips. Select this option when you are using a country specific payslip process to populate the staging tables.

    Note: The Custom value is intended for customers who are already using ePay. If you are not using ePay and you select this value, you must manually populate the GP_SS_PSLP_GDE record to extract mobile payslip data.

  • ePay Default: If you select this value, Global Payroll runs a default program that creates mobile payslip data. The system synchronizes the processed data with the payroll results. This requires you to define values for the ePay List Set Country and ePay List Set fields. When you select this value, the system automatically populates the Application Engine Name field with the Global Payroll Core application for ePay.
Application Engine Name

Enter the application engine that you want the system to use to extract payslip data. This field is available to edit only if you select the Call Using ePay Default: value in the Data Extraction Type field.
ePay List Set Country

Define the country for which you are selecting a list set.
ePay List Set

Define the list set that you are using to extract payslip data.
Review List Set

Click to access the Define List Set Page where you can review and update the list set you selected in the ePay List Set field.
Absence Balance Configuration

Click to access the Balances Page where you can review and update the absence balance elements that the system displays for mobile payslips.

Payslip Availability By Run Type

Field or Control

Definition
Run Type and Days after Payment Date

If you want a run type to have a different payslip availability date than the default that is specified in the ePay Availability Options group box, enter the run type and then specify the number of days before or after the payment date that you want payslips to be available.