Understanding the Delivered Status Configuration

This topic provides overviews of:

Delivered dispositions by phase.
Delivered status codes for other status areas.
Delivered status change effects.
Non-configurable status processing.

The following table identifies the dispositions that are delivered for each recruiting phase:

Phase	Dispositions
None	`005 Draft`
1 - Applied	`010 Applied` `015 Linked` `019 Linked Questionnaire`
2 - Reviewed	`020 Reviewed`
3 - Screen	`030 Screen`
4 - Route	`050 Route`
5 - Interview	`060 Interview`
6 - Offer	`069 Preliminary Offer Decided` `070 Offer` `071 Offer Accepted` `075 Preliminary Offer Notified` `076 Preliminary Offer Accepted` `077 Preliminary Offer Rejected`
7 - Hire	`078 Hire Decided` `080 Ready to Hire` `090 Hired`
8 - Hold	`100 Hold`
9 - Reject	`110 Reject` `112 Failed Prescreening` `115 Reject Online Screening` `120 Withdrawn` `130 Withdrawn Application` `140 Inactive`

The following table identifies the statuses that are delivered with the system:

Recruitment Area	Status Code
Job Opening	`005 Draft` `006 Pending Approval` `008 Denied` `010 Open` `100 Hold` `110 Filled/Closed` `120 Canceled`
Applicant	`010 Active` `020 Hired` `030 Inactive` `040 Queued`
Route	`010 Route` `020 Invite for Interview` `100 Hold` `110 Reject` `120 Withdrawn` `130 Withdrawn Application`
Interview	`005 Interview` `020 Make Offer` `100 Hold` `110 Reject` `120 Withdrawn` `130 Withdrawn Application`
Offer	`005 Draft` `006 Pending Approval` `008 Denied` `010 Extend` `020 Accept` `030 Acceptance Withdrawn` `100 Hold` `110 Offer Rejected` `120 Offer Withdrawn` `130 Withdrawn Application`

The tables in this section summarize the effects of status changes in each recruitment area.

The following general limitations apply to status change effects:

Changes that affect the route and interview areas affect all routings and all interviews for the application, but changes that affect the offer area affect only the most recent offer.
Rejecting or withdrawing an application affects only the latest phase of the three phase-specific status areas (route, interview, and offer).
For example, if an application has both routings and interviews, the disposition change that occurs when rejecting or withdrawing the application can cause interview status changes, but routing statuses remain unchanged. If the application also has an offer, then the offer status can change, but the interview and routing statuses remain unchanged.

Job Opening Status Change Effects

This table lists the delivered effects of status changes in the Job Opening recruitment area.

If the Job Opening status is changed to:	Then look in this recruitment area:	For statuses equal to:	And change the status - reason to:
`Open`	Recruitment Summary	`Hold`	Last Status - Reason
`Hold`	Recruitment Summary	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer`	`Hold`
`Filled/Closed`	Recruitment Summary	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Hold`	`Reject - Another Applicant was Hired`
`Canceled`	Recruitment Summary	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Hold`	`Reject - Job Opening Cancelled`

Applicant Status Change Effects

This table lists the delivered effects of status changes in the Applicant recruitment area.

If the Applicant status is changed to:	Then look in this recruitment area:	For statuses equal to:	And change the status - reason to:
`Inactive`	Recruitment Summary for other positions	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Hold`	`Withdrawn`

If the Applicant status is changed to:

Then look in this recruitment area:

For statuses equal to:

And change the status - reason to:

Inactive

Recruitment Summary for other positions

Review

Linked

Applied

Screen

Route

Interview

Offer

Hold

Withdrawn

Recruitment Summary Status Change Effects

This table lists the delivered effects of status changes in the Recruitment Summary recruitment area.

If the Recruitment Summary status is changed to:	Then look in this recruitment area:	For statuses equal to:	And change the status - reason to:
`Offer`	Offer	`Hold`	Last Status - Reason
`Offer Accepted`	Offer	`Hold`	Last Status - Reason
`Hired`	Job Opening	`Open` `Hold`	`Filled/Closed`
`Hired`	Applicant	`Active`	`Hired`
`Hired`	Recruitment Summary for current applicant and other job openings	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Ready to Hire` `Hold`	`Reject - Selected for Other Position`
`Hired`	Recruitment Summary for other applicants and current job opening.	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Hold`	`Reject - Another Applicant was Hired`
`Hold`	Route	`Route` `Invite for Interview`	`Hold`
`Reject`	Route	`Route` `Hold`	`Reject`
`Reject`	Interview	`Interview` `Hold`	`Reject`
`Reject`	Offer	`Extend` `Hold` Note: If you require approvals for offers, consider configuring a status change to update offers in `Pending Approval` status as well. This configuration will cancel the approval process for pending approvals.	`Offer Rejected`
`Withdrawn`	Route	`Route`	`Withdrawn`
`Withdrawn`	Interview	`Interview` `Hold`	`Withdrawn`
`Withdrawn`	Offer	`Extend` `Hold`	`Offer Withdrawn`
`Withdrawn Application`	Route	`Route`	`Withdrawn Application`
`Withdrawn Application`	Interview	`Interview` `Hold`	`Withdrawn Application`
`Withdrawn Application`	Offer	`Extend` `Hold`	`Withdrawn Application`

Route Status Change Effects

This table lists the delivered effects of status changes in the Route recruitment area.

If the Route status is changed to:	Then look in this recruitment area:	For statuses equal to:	And change the status - reason to:
`Route`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Hold`	`Route`
`Invite for Interview`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Hold`	`Route`
`Hold`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route`	`Hold`
`Reject`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Hold`	`Reject`
`Withdrawn`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Hold`	`Withdrawn`

Interview Status Change Effects

This table lists the delivered effects of status changes in the Interview recruitment area.

If the Interview status is changed to:	Then look in this recruitment area:	For statuses equal to:	And change the status - reason to:
`Interview`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Hold`	`Interview`
`Make Offer`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Hold`	`Interview`
`Hold`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview`	`Hold`
`Reject`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Hold`	`Reject`
`Withdrawn`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Hold`	`Withdrawn`

Offer Status Change Effects

This table lists the delivered effects of status changes in the Offer recruitment area.

If the Offer status is changed to:	Then look in this recruitment area:	For statuses equal to:	And change the status - reason to:
`Extend`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Hold` `Reject - Offer rejected`	`Offer`
`Accept`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Hold`	`Offer Accepted`
`Accept`	Recruitment Summary for current applicant and other job openings	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer`	`Hold`
`Accept`	Recruitment Summary for other applicants for the current job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer`	`Hold`
`Acceptance Withdrawn`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Ready to Hire` `Hold`	`Offer`
`Acceptance Withdrawn`	Recruitment Summary for current applicant and other job openings	`Hold`	Last Status - Reason
`Acceptance Withdrawn`	Recruitment Summary for other applicants for the current job opening	`Hold`	Last Status - Reason
`Offer Rejected`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Hold`	`Reject - Offer Rejected`
`Offer Withdrawn`	Recruitment Summary for current applicant and job opening	`Review` `Linked` `Applied` `Screen` `Route` `Interview` `Offer` `Hold`	`Withdrawn`

By providing a configurable status framework, Oracle enables you to add additional statuses to meet your organization’s need. The system also allows you to change the delivered statuses, but use extreme caution if you do so. The system has non-configurable references to many of the delivered status codes, so be sure to thoroughly test any changes you make.

Warning! Oracle recommends that you do not change the delivered status codes because the system contains many non-configurable references to specific codes.

For example, in the Recruitment Summary area, the Reject Applicant action always applies status code 110. Therefore, using that code to represent anything other than a rejected status will invalidate the Reject Application action. You can change the description if you prefer a different word rather than Reject, but the code itself should always be used to represent a rejected disposition.

The following sections provide examples of non-configurable status code processing for different status areas.

Recruitment Summary Statuses

The following table lists examples of when the system invokes specific status codes for the recruitment summary (disposition) area.

Code and Delivered Description	Examples of Non-Configurabe Processing
015 - Linked	The Link Application to Job action uses has a non-configurable default disposition of 015, but users can override the default.
019 - Linked Questionnaire	The Link Applicant to Job Opening action displays a warning if you assign a disposition other than 019 when linking an applicant to a job opening that has a questionnaire, or if you assign disposition 019 to a job opening that does not have questionnaire.
071 - Offer Accepted	The Prepare for Hire action is available if the disposition is 071. (This action is also available if the disposition is 080 -Ready for Hire, 090 - Hired, or 120 - Withdrawn.)
080 - Ready for Hire	The Prepare for Hire action always applies disposition 080. The Withdraw from Hire action is available only if the applicant's current disposition is 080.
090 - Hired	The post-hire message from the Human Resources system sets the disposition to 090. The Copy Applicant to Employee action is available only if the disposition is 090.
120 - Withdrawn	Performing the Withdraw from Hire action always applies status 120.
110 - Reject	The Reject Applicant action always applies disposition 110. The In Process Applicants pivot grid disregards applicants in disposition 110.
112 - Failed Prescreening	The Rejected/Reviewed chart for job openings does not include applicants in disposition 112 in either the applications received or applications rejected data.
130 - Withdrawn Application	The Withdraw Application action always applies disposition 130. The availability of the Withdraw Application action depends on whether disposition 130 is a successor for the application’s current disposition. The option to select the Applicant Withdrawal check box for a disposition (giving an applicant the ability to withdraw an application in Candidate Gateway) depends on whether disposition 130 is a successor for the disposition being configured. Note: The delivered reason codes for the `130 - Withdrawn Application` disposition also have non-configurable processing. When an applicant withdraws the application using Candidate Gateway, the system assigns code 010, `Candidate Withdrawn.` When a recruiting user uses the Withdraw Application action, code 020, `Recruiter Withdrawn` is the default reason, but the user can change this.

Job Opening Statuses

The following table lists examples of when the system invokes specific status codes for the job opening status area.

Code and Delivered Description	Examples of Non-Configurabe Processing
110 - Filled/Closed	The post-hire message from PeopleSoft HCM sets this status if the available openings is zero.
100 - Hold 110 - Filled/Closed 120 - Canceled	The Hold, Close, and Cancel actions on the Search Job Openings page use these status codes when updated the job opening status. If any of these status codes do not exist, the corresponding action does not appear in the Group Action menu.

Code and Delivered Description

Examples of Non-Configurabe Processing

110 - Filled/Closed

The post-hire message from PeopleSoft HCM sets this status if the available openings is zero.

100 - Hold

110 - Filled/Closed

120 - Canceled

The Hold, Close, and Cancel actions on the Search Job Openings page use these status codes when updated the job opening status. If any of these status codes do not exist, the corresponding action does not appear in the Group Action menu.

Offer Statuses

The following table lists examples of when the system invokes specific status codes for the offer status area.

Code and Delivered Description	Examples of Non-Configurabe Processing
020 - Accept	Applied to offers when applicants accept an online job offer in Candidate Gateway or when recruiting users perform the Accept Offer action.
110 - Reject	Applied to offers when applicants reject an online job offer in Candidate Gateway and when recruiting users perform the Reject Offer action.