Understanding Employee Data Updating

After hiring is validated, the major activity in PeopleSoft HR is updating employee records using Workforce Administration components. Most pages in these components are identical to those that are used in the hiring process as part of the Employee Record FPS component (HIRE). Unlike the hiring process, you can access different parts of the employee record separately.

You make a transaction update by inserting, deleting, or modifying an event or data in an employee's record. Each event or action is recorded in a specific component, with its own effective date. This enables you to have a complete history and simulate or plan future events.

You can also update records by running a collective process. These processes can apply to all employees or to a specific employee category. The processes can be run automatically, at a predetermined time, or manually, by request. Run the collective processes by selecting Workforce Administration > Collective Processes.

Many components that are used to update employee records contain the Overall Data page. This is a generic page that you use to enter and process actions, edit individual and collective orders, and delete actions.