Understanding PeopleSoft HR Data in Social Security Calculation

PeopleSoft Global Payroll for Spain uses a considerable amount of data from HR to calculate social security contributions. This table provides a quick reference to the basic HR information used in social security processing. It lists the pages on which you must enter the required data, as well as the names of the specific fields containing the data.

Page	Navigation	Fields	Use
Work Location	Workforce Administration > Job Information > Job Data > Work Location	SSN Employer	Associate the employee's with the employer's Social Security Number.
Job Information	Workforce Administration > Job Information > Job Data > Job Information	Contract Number	Each employee must be associated with a contract number. After the hiring process, you must go to the Contract Data page and enter the contract information there. On the Contract Data page, the contract number is associated with information used in the social security process, such as Contract begin date, regimen ID (scheme ID), and social security contribution ID.
		Full/Part	Identifies whether the employee works full or part time. Depending on the value that you enter in this field, PeopleSoft Global Payroll for Spain uses the social security calculation method for either full- or part-time employees. Note: For regular part-time employees, you must define more information on the Supporting Element Overrides page in core Global Payroll. You must set the supporting element override for the number of hours worked per day into the CLI VR RED JORNADA variable.
		FTE (full time equivalent)	You can use this field to identify the employee's full time equivalent. You can then apply the FTE value to compensation rate codes to determine reduced proportionality. The system also uses the value of this field during reduction calculation to identify the work-time reduction that is affecting the employee and to determine how to reduce the reduction amount. Note: You can set up an employee to behave as part time. You can do this by overriding the variable SS VR TRATA PRCIAL with a value of `Y,` or by including the specific contract in the bracket SS BR TRATA PRCIAL.
		Industrial activity code	Defines the percentage that the system uses to calculate contributions for work-related accidents and occupational diseases. The system retrieves the industrial activity code from the SSN employer assigned to a payee.
		Occupation code	If a payee's work activity doesn't match the general activity defined for the SSN employer to which he is assigned, you must assign a specific occupational code to the payee from the list provided by Social Security. This occupational code determines the percentage that the system uses to calculate contributions for work-related accidents and occupational disease.
		Regular/Temporary	For payees with contract durations less than 7 days, if this field has a value of `Temporary,` the system calculates a special contribution because these type of contracts are penalized by Social Security. Note: The contract type assigned to a payee has to be unmarked to keep the system from calculating the extra contribution.
		Empl Class (employee class)	For grant holders `(becarios),` you must select a value of `Intern` for this field. Grand Holders (becarios) you need to setup this field accordingly (=Intern)
Job Labor	Workforce Administration > Job Information > Job Data > Job Labor	Labor Agreement	Associate employees with a labor agreement.
		Employee Category	Each employee must be associated with a labor agreement and a category. These categories contain normal salary information and other information needed to process social security.
Labor Agreement Categories	Set Up HCM > Product Related > Workforce Administration > Labor Administration > Labor Agreement > Employee Categorization	Scheme ID	Associate each employee with a scheme ID. Although you define the social security calculation rule of each social security scheme on the ESP Social Security Scheme Table component, employees must be associated with a social security scheme by means of the Scheme ID field.
		Social Security Work Group	The social security work group code identifies the minimum and a maximum funding base, the minimum hourly rate as defined by the government, and whether the employee is daily or monthly. Note: You can manage daily employees as though they are monthly employees even if they are assigned to a daily work group. To do so, you must use the Supporting Element Overrides page in core Global Payroll to specify the variable SS VR TRATA MNSUAL with a value of `No.`
Contract Type Table	Workforce Administration > Job Information > Contract Administration > Define Contract Types	Reduction ID	Enter one of the reduction IDs that you defined on the Reduction and Reduction Data pages in PeopleSoft Global Payroll for Spain. In this way, the reduction ID is associated with a contract type.
Contract Status/Content	Workforce Administration > Job Information > Contract Administration > Update Contracts	Contract Begin Date	Define a contract begin date for each employee.
		Contract End Date	If applicable, enter the contract end date for temporary contracts. If the duration of the contract is less than seven days, the payee has a value of Temporary in the Regular/Temporary field, and the contract is not designated as not affected by special contributions, the system performs a special contribution calculation for the employee because this kind of contract has a surcharge. Note: You can also specify that a contract belongs to the category of less than seven days by overriding the value of the variable SS VR CONTR 7D FLG through the Supporting Element Overrides page in core Global Payroll.
		Scheme ID	Associate each employee with a scheme ID. Although you define the social security calculation rule of each social security scheme on the ESP Social Security Scheme Table component, employees must be associated with a social security scheme by means of the Scheme ID field.
		Social Security Contribution	In PeopleSoft Global Payroll for Spain, different social security rates and percentages (sets) may exist within a social security scheme. Each of these sets is identified by a contribution ID. Although you define the different social security contribution IDs and their corresponding rates or percentages using the Contribution page in PeopleSoft Global Payroll for Spain, you must link each employee to a Social Security Contribution ID on the Contract Status/Content page.
		Reduction ID	Use the Reduction ID field to assign reductions to individual employees. An employee also inherits reductions that are included in the contract type assigned to the employee.
Contract Type/Clauses	Workforce Administration > Job Information > Contract Administration > Update Contracts > Contract Type/Clauses	Contract Type	Define a contract type for each employee.

Note: You can also override the variable CLI VR ALTA DIRECC using the Supporting Element Override page in core Global Payroll to identify the employee as belonging to the high executive collective. You can also override this variable from certain formulas using any other logic or field that you create during implementation. You need to identify these employees in the FAN file.