Entering and Viewing Labor Insurance Report Data

This section provides an overview of the process for entering labor insurance data and discusses how to enter labor insurance report data .

Page Name

Definition Name

Usage

Maintain Lab Ins Rpt Data JPN Page

GPJP_LA_PYE_RPT

Enter data for labor insurance reports.

Displaying Enrollment Report Data Page

GPJP_LA_PYE_RPT1

Displays data that you can copy to the Enrollment report.

Displaying Name Change and Termination Report Data

GPJP_LA_PYE_RPT2

Displays data you can copy to the Termination report or Name Change report.

Displaying Transfer and Status Change Report Data

GPJP_LA_PYE_RPT3

Displays data that you can copy to the Transfer report or Status Change report.

Global Payroll for Japan provides pages for capturing the data that you will use to manually complete the following labor insurance reports:

  • Enrollment report.

  • Termination report.

  • Status Change report.

  • Transfer (Move In) report.

  • Name Change report.

To enter data for the reports:

  1. Complete the relevant fields on the Maintain Lab Ins Rpt Data JPN page.

    Note: To determine which fields to complete for a given report, select the report type and click the View Report link.

  2. Click the View Report link at the bottom of the page.

    The page that appears depends on the value that you selected in the Report Type field on the Maintain Lab Ins Rpt Data JPN page.

  3. Review for accuracy.

    The system automatically converts dates to the imperial format. It also displays the reporting code that corresponds to certain values that you selected on the Maintain Lab Ins Rpt Data JPN page.

After confirming that your entries are correct, copy the data into the reports. The online report pages display data in the approximate order in which you enter the data on the OCR report forms defined by the government.

Note: If an employee has multiple jobs that are paid separately, enter labor insurance report data separately for each job.

Field or Control

Definition
Enrollment Date

Displays the effective date entered on the Maintain Lab Ins Rpt Data JPN page when the report type is enrollment.

Monthly Wage

Displays the value that you entered in the Estimated Monthly Wage field on the Maintain Labor Insurance Report page, divided by 1000 (without the fractions).
Standard Hours

Displays the number of standard hours and minutes for the payee as they appear on the Job Information page.

Use the Maintain Lab Ins Rpt Data JPN (maintain labor insurance report data) page (GPJP_LA_PYE_RPT) to enter data for labor insurance reports.

Navigation

Global Payroll & Absence Mgmt > Payee Data > Social Security/Insurance > Maintain Lab Ins Rpt Data JPN > Maintain Lab Ins Rpt Data JPN

Image: Maintain Lab Ins Rpt Data JPN page

This example illustrates the fields and controls on the Maintain Lab Ins Rpt Data JPN page. You can find definitions for the fields and controls later on this page.

Maintain Lab Ins Rpt Data JPN page

Field or Control

Definition
Report Type

Select from the following report types: Enrollment, Name Change, Termination, Transfer. The selected value determines which page appears when you click the View Report link.

Enrollment Reason

Values are: Change from Daily Laborer, New Hire (New Graduates), New Hire (Others), Others, Return to Home Company.

Contract from Date and To Date

The contract's begin and end dates are required if you select Contract term, and no renewal condition or Contract term, and renewal condition in the Predefined Term of Contract field.
Notes

Use this field to enter notes. For example, you can explain why there is no renewal condition, the reason for insurance ineligibility, or if an unemployment certificate is needed.
View Report

Click to access a page where you can view the data that you entered for the selected report type.

Navigation

Click the View Report link on the Maintain Lab Ins Rpt Data JPN page. (You must select enrollment as the Report Type on that page.)

Use the Enrollment Report page (GPJP_LA_PYE_RPT1) to displays data that you can copy to the Enrollment report.

Note: You must select enrollment as the Report Type on that page.

Field or Control

Definition
Report Type

Displays 10101 for the enrollment report. (Global Payroll for Japan does not support report type 10162.)
Hire Type

Displays a value or 1 or 2, depending on your selection in the Type of Employment field on the Maintain Lab Ins Rpt Data JPN page. If you selected New Hire (New Graduates) or New Hire (Others), the system displays 1; for the other selections, it displays 2.

Change Reason

Displays a value of 1, 2, 3, 4, or 8, depending on your selection in the Enrollment Reason field on the Maintain Lab Ins Rpt Data JPN page.

Use the Name Change/Termination Report page (GPJP_LA_PYE_RPT2) to displays data you can copy to the Termination report or Name Change report.

Navigation

Click the View Report link on the Maintain Lab Ins Rpt Data JPN page. (You must select Name Change or Termination as the Report Type on that page.)

Note: You must select Name Change or Termination as the Report Type on that page.

Field or Control

Definition
AC Name (alternate character name)

Displays the AC name for the day previous to the effective date that appears on the Maintain Lab Ins Rpt Data JPN page.
New AC Name (new alternate character name)

Displays the current AC name.
Report Type

Displays 10102 for the name change report or 10103 for the termination report. (Global Payroll for Japan does not support report type 10190 for name changes or 10191 for terminations.)
As of Date

For the termination report, this field displays the effective date that is entered on the Maintain Lab Ins Rpt Data JPN page.

Use the Transfer/Status Change Report page (GPJP_LA_PYE_RPT3) to displays data that you can copy to the Transfer report or Status Change report.

Navigation

Click the View Report link on the Maintain Lab Ins Rpt Data JPN page. (You must select Transfer or Status Change as the Report Type on that page.)

Note: You must select Transfer or Status Change as the Report Type on that page.

Field or Control

Definition
Report Type

Displays 10106 for the transfer report or 10107 for the status change report.
Prev Labor Ins Estab No (previous labor insurance establishment number)

Displays the labor insurance establishment number prior to the effective date of the transfer. The system retrieves the number from the Labor Insurance Payee Data table.