Managing Electronic Fund Transfers

This topic provides an overview of electronic fund transfers, and discusses how to create an electronic fund transfer (EFT) GIRO file.

Page Name

Definition Name

Usage

Create EFT Payment File SGP Page

GPSG_EFT_GIRO_RC

Enter the parameters for the electronic file creation.

The system creates the Singapore standard GIRO deposits file using a process that gives you multiple options that control what the file contains. The process creates a separate GIRO file for each source bank account referenced in the processing. The files are named EFTxxxx999.GIR, where xxxx is the 4 digit bank ID and 999 is a sequence number. Your options for the content of a file are:

  • Net pay only.

  • Recipient payments only.

  • Net pay and recipient payments.

Note: You must have prepared or finalized your banking process (GP_PMT_PREPARE) before you can create the GIRO file. After the GIRO file is created, the system changes PMT_STATUS on GP_PAYMENT from F (Finalized) to T (Transferred).

An Application Engine program, GPSG_EFT_GIR, extracts the salary data from the GP_PAYMENT table and creates the GIRO file for transmission to the bank. You can create files for net pay only, recipient payments only, both net pay and recipient pay, or for specific deductions.

Use the Create EFT Payment File SGP page (GPSG_EFT_GIRO_RC) to enter the parameters for the electronic file creation.

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Global Payroll & Absence Mgmt > Payment Processing > Create EFT Payment File SGP > Create EFT Payment File SGP

Image: Create EFT Payment File SGP page

This example illustrates the fields and controls on the Create EFT Payment File SGP page.

Create EFT Payment File SGP page

Field or Control

Definition
Payment Type

Select from Net Pay Distributions Only, Net Pay and Recipients or Recipient Deductions Only.

The EFT the system creates contains data only for payments of the type specified.
Deposit Date

This is the date of the actual transfer of funds and the date they are deposited with the bank. The date is written to the GIRO header. It is normally the same as the payment date on the pay calendar but you may need to change it if the payment date is not a business date. The date cannot be in the past.

Net Pay Distributions

Field or Control

Definition
Calendar Group ID

Enter the ID for the calendar group for which you want the system to extract payee net pay data. You can only select calendars for which the banking process is finalized. You do not need a Calendar Group ID for the Recipient Deductions Only payment type.

Recipient Payments

Field or Control

Definition
Pay Entity

When you set up deduction recipient data, you specify a pay entity as part of the payment details. It is where you specify commission details and your Group Number. You do not need a pay entity for net pay distributions only.
Debit Date

The system extracts recipient payments where the debit date is equal to the recipients deposit schedule. If the recipient does not have a deposit schedule the system extracts payments using the debit date without reference to a deposit schedule.
Recipient Selection and Deduction

The system includes payments according to these rules (and according to the debit date and its rules):

All Recipients: Payments for all deductions for all recipients according to the debit date rules.

Selected Deduction: Payments for all recipients for the (single) selection you make in theDeduction field.

Selected Recipients: Payments for all deductions for the recipients you select in theRecipient ID field.