Processing Special Situations

Processing Payees in Two Open Calendar Groups

Sometimes you might need to make two types of payments (for example, month-end payroll and quarterly bonuses) to the same pay group within a short period of time. Since a payee can be identified in only one calendar group at a time, we recommend that you create a separate calendar for each type of payment and add the calendars to the same calendar group in the order that they should be processed.

If a payee is on more than one open calendar group, the payee is selected and processed in the first calendar group in which that payee is picked up. When the system processes the second calendar group, it puts the payee in an error status. To process that payee in the second calendar group, do one of the following:

• Finalize the first calendar group and then run the second calendar group.

• Suspend the payee in the first calendar group and recalculate the first calendar group (to invoke the suspend action). Rerun and finalize the second calendar group. Recalculate the first calendar group. This might be appropriate, for example, if the payee changes pay groups mid-period and the calendars for the previous and current pay groups are linked to different calendar groups.

Running Off-Cycle Calendar Runs

Sometimes you need to run off-cycle pay calculations. For example, you may need to pay people soon after they've been terminated or you might need to correct payroll results. Instructions for performing off-cycle processing are covered elsewhere in this book.