Entering Vendor Information
To enter vendor information, use the Vendor Control (VENDOR_CONTROL), Vendor Information (VNDR_ID), Provider/Vendor Table (PROVIDER_TABLE), Payee Table (GARNISH_PAYEE_TBL), and Payee Table USF (GVT_GARNISH_PAYEE) components.
These topics provide an overview of and discuss how to set up vendor setup pages.
Page Name |
Definition Name |
Usage |
---|---|---|
VNDR_CNTRL |
Identify the prefix assigned to the vendor in PeopleSoft Payables. |
|
VNDR_ID1 |
Enter basic vendor information. |
|
VNDR_ADDRESS |
Enter a vendor's address information. |
|
VNDR_ADDR_ALTN |
Enter any alternate name for use on payments. |
|
Phone Information Page |
VNDR_ADDR_PHN |
Enter a vendor's phone information for addresses. You can enter more than one phone number per address. |
Email Address Page |
VNDR_ADDR_EMAILID |
Enter a vendor's email addresses. |
VNDR_LOC |
Enter address and remittance information. |
|
VNDR_BANK_ACCOUNT |
Enter banking information for the vendor. |
|
Bank Address Page |
VNDR_BANK_ACCT2 |
Enter the bank's address information. The bank's Country defaults from the Bank Accounts page. The form of the address fields varies, depending on the country. |
Phone Details Page |
VNDR_BANK_ACCT3 |
Enter phone information for the bank. |
Comments Page |
VNDR_LOC_COMMENTS |
Enter notes or comments about locations. |
VNDR_PAY |
Enter payment processing rules for the vendor location. |
|
VNDR_CNTCT |
Enter a vendor's contact person. Enter more than one phone number if necessary. |
|
Phone Information Page |
VNDR_CNTCT_PHN |
Enter a contact's telephone information. |
VNDR_POLICY |
Enter information about policies and whom to contact about them. |
|
GVT_GARN_PAYEE |
Enter garnishment payee contact information for U.S. federal government. |
|
GVT_GARN_DIST_SEC |
Enter garnishment payee distribution information for U.S. federal government. |
To enter vendor information, you will complete the following pages:
AP Vendor Control
Vendor Information
Addresses
Locations
Contacts
Policy Information
AP Vendor Control
This is used only if you want PeopleSoft Payables to pay the vendor. It provides a mechanism for identifying the different types of vendors.
Vendor Information
This page creates the vendor code and identifies the name and type of vendor you are entering.
Addresses
This is a strictly address information and should not be confused with location. You can enter multiple addresses for the different sites a vendor might have.
Locations
A vendor location is not a physical address. It is a default set of rules, or attributes, which define how you conduct business with a particular vendor. A vendor's location comprises information such as payment terms, remittance information, bank account information, and so on. Although a location is not an address, it will reference addresses.
Your vendor may need only one location. If the vendor uses the same set of rules across its business, you can simply enter one location for your vendor, and you're ready to go. If, however, your vendor uses different sets of rules for different portions of its business (different branches, sites, or offices, for example) you can set up the vendor with multiple locations, each with its own unique set of business rules.
Contacts
This page is used to enter information about the people whom you contact on a regular basis. You can enter an unlimited number of vendor contacts and identify their roles so that you can easily determine whom you should contact if you have questions, or discern why a contact might want to talk to you, before you return their call.
Policy Information
Policy information is necessary for benefit providers. You will link this vendor and policy information using the Benefit Plan table in Base Benefits.
Use the AP Vendor Control page (VNDR_CNTRL) to identify the prefix assigned to the vendor in PeopleSoft Payables.
Navigation
Field or Control |
Definition |
---|---|
Use Auto-Numbering |
PeopleSoft Payables has the option of using an autonumbering feature to assign IDs to new vendors. |
HCM Vendor ID Prefix |
If you selected the auto-numbering check box, enter a prefix that is used identify HCM vendors. |
Use the Vendor Information page (VNDR_ID1) to enter basic vendor information.
Navigation
Field or Control |
Definition |
---|---|
Name 1 |
Enter the payee name as it should appear on the check. |
HCM Class (HCM classification) |
This field identifies the HCM classification used to create views so you see the appropriate vendors on the appropriate tables. It is also used to identify tax and non-tax deductions when the system extracts deductions to create AP vouchers. Available values are:
For benefit providers, select P for General Provider. |
Status |
For HCM vendors, select Approved. The other values are used by Payables. |
Persistence |
For HCM vendors, select Regular. The other values are used by Payables. |
Use the Addresses page (VNDR_ADDRESS) to enter a vendor's address information.
Navigation
Field or Control |
Definition |
---|---|
Address Type |
Enter the one or more addresses for the vendor. If you are using PeopleSoft Payables at least one address should be the remittance address. This is the address that is used when creating payment vouchers. Premium Payment and Remittance are the only valid address types for deduction recipients. If any other address type is displayed for this vendor, contact your Accounts Payable department. Premium Payment generally applies to benefit deductions and Remittance applies to all other types of deductions including taxes. |
Use the Alternate Names page (VNDR_ADDR_ALTN) to enter any alternate name for use on payments.
Navigation
Click the Alternate Names link on the Vendor Information - Addresses page.
Field or Control |
Definition |
---|---|
Alternate Name 1 and Alternate Name 2 |
When the system generates payments for the location using this address, Payables needs to use a name different from the one entered on the Vendor Information page, enter the name here. |
Use the Locations page (VNDR_LOC) to enter address and remittance information.
Navigation
Field or Control |
Definition |
---|---|
Location |
Enter an identifier for the location information you are entering. If more than one location is set up for the vendor, you can use the previous page and next page links on the Vendor Location bar to display information for the location in which you're interested. |
Default |
Select this check box if you want this location to automatically print on the vouchers for this vendor. Only one location can be selected as the default. |
Remit Vendor |
This is the information about the vendor to whom payments will be sent. You need to select the codes that identify the name of the vendor receiving the payments, vendor location, and address where the payment is sent. |
Bank Accounts |
Click this link to display the Bank Accounts page. Work with the Payroll department to set up this information. |
Comments |
Click this link to display the Comments page. |
Payment Options |
Click this link to display the Payment Options page. Work with the Payroll department to set up this information. |
Use the Bank Accounts page (VNDR_BANK_ACCOUNT) to enter banking information for the vendor.
Navigation
Click the Bank Accounts link on the Vendor Information - Locations page.
Field or Control |
Definition |
---|---|
Default |
The Default check box is selected if this is the default bank account for the location. The default bank account is copied to each payment schedule for this vendor. |
Bank ID Qual |
The country-specific numeric value by which the bank/counterparty is identified. This value controls how the bank/counterparty pages edit and display bank information. |
Branch ID |
The branch ID for the bank, if appropriate. |
Bank ID |
The Bank ID for the bank. |
Acct Type (account type) |
The account type for the bank, Bond, Checking Account, and Life Insurance, for example. |
Account Nbr |
The vendor's bank account number. |
Check Digit |
The check digit used by the bank. |
DFI Qualifier |
If you make automatic clearing house (ACH), wire, or EFT payments to this vendor location, this field should display the appropriate DFI Qualifier: The value determines the format for the DFI ID field.
The DFI Qualifier determines the format of the bank's DFI ID. |
DFI ID |
The bank's DFI ID. The format is determined by the value displayed in the DFI Qualifier field. |
Bank Address |
Select Bank Address for the Bank Address page. |
Phone Details |
Select Phone Details for the Phone Details page. |
Use the Payment Options page (VNDR_PAY) to enter payment processing rules for the vendor location.
Navigation
Click Payment Options on the Vendor Information - Locations page.
Payment Control
Field or Control |
Definition |
---|---|
Hold Payments |
If this check box is selected, PeopleSoft Payables automatically places payments for this vendor on hold. |
Separate Payment |
If this check box is selected, PeopleSoft Payables creates a separate payment for each voucher, even if the system processes multiple vouchers for the vendor in the same pay cycle. |
Bank
Field or Control |
Definition |
---|---|
Bank ID |
The code for the bank from which you want to make payments for this vendor. |
Bank Account |
The account from which payments will be made to this vendor. |
Payment Handling
Field or Control |
Definition |
---|---|
Flag |
This field determines the payment handling instructions.
|
Code |
If you select Specify at this Level in the Flag field, this field displays the payment handling instructions your accounts payable department follows when issuing payments for this vendor:
|
Payment Method
Field or Control |
Definition |
---|---|
Flag |
This field determines the payment method:
|
Code |
If you select Specify at this Level in the Flag field, this field displays the payment method for this vendor:
|
Use the Contacts page (VNDR_CNTCT) to enter a vendor's contact person.
Enter more than one phone number if necessary.
Navigation
Field or Control |
Definition |
---|---|
Sequence No (sequence number) |
This number is automatically assigned to this contact. |
Type |
Select the type of contact. |
Address |
Select one of the addresses that you entered on the Addresses page. |
URLID |
Enter the contact's website address. |
Phone Information |
Click this link to display the Provider/Vendor Table - Contacts: Phone Information page. |
Use the Policy Information page (VNDR_POLICY) to enter information about policies and whom to contact about them.
Navigation
Field or Control |
Definition |
---|---|
General Policy URL ID |
Select the vendor's website address that provides general policy information. |
Authorized Providers URL ID |
Select the vendor's website address that contains a list of authorized participating providers |
Sequence |
Select a contact from the list of contacts that were entered on the Provider/Vendor Table - Contacts page. After you select the contact, the Contact Name automatically appears. |
Use the Garnishment Payee Table page (GVT_GARN_PAYEE) to enter garnishment payee contact information for U. S. federal government.
Navigation
Field or Control |
Definition |
---|---|
Distribution Information |
Click this button to access the GVT Employee Distribution page. |
Use the GVT Employee Distribution page (GVT_GARN_DIST_SEC) to enter garnishment payee distribution information for U.S. federal government.
Navigation
Click the Distribution Information button on the Garnishment Payee Table page.
Enter the payment information.
Field or Control |
Definition |
---|---|
Payment Method |
For EFT distributions, select EFT as the payment method and specify the remittance state and FIPS code in addition to the account information. |