Setting Up Standard Letter Codes

To set up standard letter codes, use the Standard Letter Table component (STANDARD_LTR_TABLE).

This topic discusses how to set up standard letter codes.

Note: You set up letter codes only for PeopleSoft HCM form letters used with PeopleSoft Human Resources. You do not set up letter codes for PeopleSoft HCM form letters used with other PeopleSoft HCM applications.

Page Name

Definition Name

Usage

Standard Letter Table Page

STANDARD_LTR_TABLE

Define your letter codes.

Standard Letter Report - Run Control Page

PRCSRUNCNTL

Run the Standard Letter Table report (PER711) that lists the codes in your Standard Letter table.

Use the Standard Letter Table page (STANDARD_LTR_TABLE) to define your letter codes.

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Set Up HCM > Common Definitions > Standard Letter Table > Standard Letter Table

Image: Standard Letter Table page

This example illustrates the fields and controls on the Standard Letter Table page. You can find definitions for the fields and controls later on this page.

Standard Letter Table page

PeopleSoft delivers letter codes for the sample letters that are supplied as standard. You can add your own codes to generate other form letters.

Note: PeopleSoft delivers a letter code for each template, but not all letter codes have a template. Before you use a letter code, confirm that there is a corresponding template.

Field or Control

Definition
Set Letter Code

Select a code from the available options. This code is used to group similar letter codes, making it easy for you to find the code that you want. Options are:

  • COBRA Letter: Select for COBRA letters

  • Customer Letters: Select if you have created letters for your organization that don't fit into any other category.

  • Employee Review Letters: Select for employee review letters.

  • HIPPA Certificate:Select for HIPPA letters.

  • Manage Labor Relation: Select for labor relations letters. Standard disciplinary and grievance letters.

  • Recruitment Letters: Select for applicant letters.

  • Training Letters: Select for training letters.

The system uses the Set Letter Code field to determine which letter codes to list for the Set Letter Code fields.