Setting Up Control Tables for Regulatory Requirements
To set up the control tables for regulatory requirements, use the Affirmative Action Plan (AAP_TBL), Establishment Table (ESTAB_TBL1_GBL), Location Profile (LOCATION_TBL2_GBL), Job Groups (EEO_JOB_GROUP), Job Tasks (JOB_TASK_TABLE), Job Code Task Table (JOBCODE_TASK_TABLE), Review Controlled Estb Ids (CONTROLLED_ESTABS), and Occupational Classif. Codes (US_OCC_TBL) components.
You must set up information in the Establishment table to meet U.S. regulatory requirements.
These topics discuss setting up control tables for regulatory requirements.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
AAP_TBL |
Define the affirmative action plans. Affirmative action plans are defined by establishment ID. |
|
|
ESTAB_TBL1_GBL |
Identify the establishment, indicate its regulatory region, and enter the address and other country-specific information. Set parameters for electronic filing. |
|
|
Establishments - Phone Numbers Page |
ESTAB_TBL2_GBL |
Identify phone numbers for the establishment. |
|
Location Address Page |
LOCATION_TABLE1 |
Enter address information for a specific location. |
|
Location Profile Page |
LOCATION_TBL2_GBL |
Specify a salary administration plan for the location, as well as tax and country-specific location information. |
|
Job Groups Page |
EEO_JOB_GROUP |
Set up Job Groups codes. |
|
Job Tasks Page |
JOB_TASK_TABLE |
Define job task outcomes. For example, if a job requires an employee to pick up heavy boxes and move them, then define moving heavy boxes as the essential job task. Do not define the job task as lifting heavy boxes because an employee with a disability could use a forklift to move them. |
|
JOBCODE_TASK_TABLE |
Define job tasks associated with each job code. |
|
|
Review Controlled Estb Ids Page(review controlled establishment IDs) |
CONTROLLED_ESTABS |
Shows all establishments that have designated the selected headquarters unit as their controlling establishment. |
|
Occupational Classif. Codes Page (occupational classification codes) |
US_OCC_TABLE |
Define occupation classification codes. |
Use the Affirmative Action Plan page (AAP_TBL) to define the affirmative action plans.
Affirmative action plans are defined by establishment ID.
Navigation
Image: Affirmative Action Plan page
This example illustrates the fields and controls on the Affirmative Action Plan page. You can find definitions for the fields and controls later on this page.
|
Field or Control |
Definition |
|---|---|
| Plan Description |
Enter a description of this affirmative action plan. |
| Person Responsible |
Select the employee ID of the person responsible for administering this plan. |
Plan Year
|
Field or Control |
Definition |
|---|---|
| Start Date, End Date, and Active |
Enter the start date of this plan. The system calculates the end date and selects the Active check box if this is the current year plan. |
Job Groups Represented in Establishment
|
Field or Control |
Definition |
|---|---|
| EEO Job Group, Minority Goal and Female Goal |
Select an EEO job group and enter the minority goal and female goal for that job group. |
| Allocate Goals |
Click the Allocate Goals link to accessEthnic Group, Total Goal and Female Goal fields. |
Allocate Goals
|
Field or Control |
Definition |
|---|---|
| Ethnic Group, Total Goal and Female Goal |
Enter the plan's total and female goals for the selected ethnic group. Click the Roll Up Values links to add the goals for the Minority Goal and Female Goal. Click theDone button to return to the main page. These values will be rolled forward to the EEO Job Group Goals in theJob Groups Represented in Establishment group box. |
Use the Establishment Address page (ESTAB_TBL1_GBL) to Identify the establishment, indicate its regulatory region, and enter the address and other country-specific information.
Set parameters for electronic filing.
Navigation
Image: Establishment Address page (1 of 2)
This example illustrates the fields and controls on the Establishment Address page (1 of 2). You can find definitions for the fields and controls later on this page.
Image: Establishment Address page (2 of 2)
This example illustrates the fields and controls on the Establishment Address page (2 of 2). You can find definitions for the fields and controls later on this page.
Beginning in 2005, the U.S. Equal Employee Opportunity Commission only accepts EEO-1 Report submissions through their web-based filing system. Previously, the Commission accepted computer-generated printouts of the EEO-1 Report. For employers required to submit the annual EEO-1 Report, PeopleSoft provides a process for submitting the report via a Data File uploaded through the EEO-1 Web Application. While the submission of the EEO-1 report using Alternate Reporting Format (ARF) is voluntary, employers who elect to use this method must comply with all of its requirements without exception.
|
Field or Control |
Definition |
|---|---|
| Establishment ID |
In order for the system to select a valid list of EEO-1 employees, this field must not be blank on the employee's Job record. |
Section C
|
Field or Control |
Definition |
|---|---|
| EEO-1 Govt Contractor Type |
Select a government contractor type. In order for the system to select a valid list of EEO-1 establishments, this field value should be any value other than Not Applicable. |
Section G
|
Field or Control |
Definition |
|---|---|
| Certifying Official |
Select a certifying official to populate the certification information of the EEO-1 report. Section G certification is associated with each establishment ID for the company. This allows unique certifying official data to be associated with the EEO-1 report for each establishment. |
| Copy Details From Headquarters |
Select this check box to populate the certification information of the EEO-1 report from headquarters data if one certifying official is appointed to complete all establishment EEO-1 reports. |
For more information about establishments, see Defining Establishments
Use the Job Code Tasks page (JOBCODE_TASK_TABLE) to define job tasks associated with each job code.
Navigation
Image: Job Code Tasks page
This example illustrates the fields and controls on the Job Code Tasks page. You can find definitions for the fields and controls later on this page.
|
Field or Control |
Definition |
|---|---|
| Total Percent Time Spent |
The system calculates and displays this when you move out of the % Time Spent field. The total cannot exceed 100%. |
| Jobtask Set ID |
Select a jobtask set ID. Values come from the TableSet ID page. |
| Job Task |
Select a job task. Values come from the Job Tasks page. |
| Importance |
Select the importance of the job task to the particular job code. |
| Frequency |
Enter how often the job task occurs for each job code. Values come from the Frequency table. |
| Consequences |
Select the result that occurs if the job task isn't performed. |
| % Time Spent (percentage time spent) |
Enter the percentage of time that is spent on the job task. |
Note: Once created, this information is particularly useful for discussing job requirements with applicants. Although the ADA prohibits you from asking applicants if they have disabilities, you can show them a job's task list and ask them if they might have difficulties in completing the tasks. This way, you offer the applicants the opportunity to describe their disabilities and any accommodations that they need to perform the job tasks.