Modelling Salary Packages for Employees
This section discusses how to model salary packages for employees.
When modelling salary packages, combine any number or type of components into a package to suit both the organization and employee.
The Employee Salary Package component includes two sets of pages for tracking base and additional component values for the employee package model. The annual amount pages display values on an annual basis, while the period pages display component and additional component amounts calculated for the effective period of the package component. Regardless of which page set you use, you always enter annual amounts for components and additional components, but you can enter them on either page.
At the end of the process, confirm only one package—the package on which the payment is based.
Note: Entering the same amounts and dates results in different TPV and TEC amounts appearing on the two sets of pages. One represents values for a year (from the package start date) and the other the period of the package component.
Page Name |
Definition Name |
Usage |
---|---|---|
PKG_MDL_TBL |
Establish the salary package and specify options that drive the calculation of package values for modelling purposes. |
|
PKG_MDL_BSE_CMP |
Enter base component details that drive package value calculations on an annual basis. Components, effective for only part of the year, have a full year equivalent amount that appears on this page. |
|
Package Component Detail pages |
various |
Enter package component details, which depend on the component type you select. |
PKG_CNF_BUDGETS |
Set up a budget for the planned expenditure of a component. |
|
Employee Salary Package - Additional Comp Page (additional components page) |
PKG_MDL_ADD_CMP |
View the additional component values (expressed as an annual value) associated with the Base Components page. For each component, view the associated additional components as well as component totals. |
Employee Salary Package - Base Comp (Per) Page [base components (period) page] |
PKG_MDL_BSE_CMP_PE |
Enter base component details that drive package value calculations on an annual basis. Components, effective for only part of the year, have a prorated amount that appears on this page. |
Employee Salary Package - Addtnl Comp (Per) Page [additional components (period) page] |
PKG_MDL_ADD_CMP_PE |
View the additional component values (expressed as part year values, depending on the start and end dates of the components) associated with the Base Comp (Per) page. |
PKG_MDL_SAL_NET |
View the impact to the employee's salary and tax obligations based on the package model. |
Use the Employee Salary Package - Package Model page (PKG_MDL_TBL) to establish the salary package and specify options that drive the calculation of package values for modelling purposes.
Navigation
Image: Employee Salary Package - Package Model page
This example illustrates the Employee Salary Package - Package Model page.
![Employee Salary Package - Package Model page](img/i-cd7d26dn-6732.png)
Package Definition
Field or Control |
Definition |
---|---|
Package Start Date andPackage End Date |
Define the period for which the individual package is effective. For a new package, the default start date is the effective date. The default package end date is a year after the package start date. If your remuneration is effective for periods other than a year, override the end date to reflect the appropriate period of the package. When modelling packages for periods other than a year, enter all values as annual values. This is also true when entering component values—all amounts are annual amounts. When determining the default end date, the system identifies the employee's pay frequency—from the pay group on the employee's job record—and determines the end date based on a year. For example, a package for a fortnightly employee has an end date 26 fortnights after the package start date. This provides different results in a leap year than in a non-leap year. A package for a fortnightly employee who starts April 1, 2000, has a default end date of March 31, 2001, but a package for the same employee that starts April 1, 2001, has a default end date of March 30, 2002. Twenty-six fortnights is consistently 364 days, but the year 2002 has 366 days, so there is a difference. This means that when defaulting the package period it may not always appear to be the annual anniversary exactly. |
Confirmed |
Select when a modelled package has been approved and the employee is ready to be enrolled into it. Note: The package enrolment process establishes compensation rate codes on the employee's job record based on the details included in the employee's confirmed package. Global Payroll then uses this information to facilitate payments to the employee. Confirming a package does not automatically enrol the employee in the package. The status of the package remains Proposed until after you run the package enrolment process. |
De-enrolled |
Select to de-enrol an employee from a confirmed package. The check box is unavailable for entry during modelling because it is used only when managing enrolled packages. |
Review Date |
Indicates when the employee's salary package is due for review. The default date is the package end date. To flag this package for review at an earlier date, override the default. |
Salary Package Details
Field or Control |
Definition |
---|---|
Tax Scale |
Part of the modelling process is the calculation of the employee's Pay As You Go (PAYG) tax liability. The tax scale is used in the notional online calculation of the gross to net value of the package. The default is the value you set up on the PAYG Tax Scales page, but you can override it while modelling an employee's salary package. Note: The system warns you when you try to save the package if there is a difference between the package tax scale and the default tax scale on the PAYG Tax Scales page. If you want the tax scale used in packaging to be reflected through payroll, update the payee tax scales. |
Payroll Tax State |
Defaults from the employee's job record. You can override this value during modelling. Set up payroll tax state values on the Sal Pkg Payroll Tax Rates AUS page. During modelling, you may need to calculate an oncost of payroll tax. To calculate the value for payroll tax, the process looks at the payroll tax state and obtains the values set on the State Payroll Tax table. A warning message appears if the state entered is different from the employees Job Data record. You can ignore this message if necessary. Note: Payroll tax liabilities are reported based on the payroll tax state on the employee's Job record. If you want the value used during packaging to be used when reporting payroll tax liabilities, update the employee's Job Data record. |
Template ID andRule ID |
Select a template ID to default components or groups of components into the employee's package model. If you've already defined templates using the Package Template page, specifying an ID saves you from entering the same components repeatedly for different employees who qualify for the same salary packages. Select a rule ID to specify the rules that the system uses to validate the employee's salary package when the package is saved. Use package rules to ensure that the modelled package complies with legislative requirements and company policies. Note: If you have associated a template ID or rule ID with job codes or positions in your organization, the system populates the IDs based on the employee's job code or position. You can override the default value during package modelling. |
Package Method |
The method of packaging used when modelling. Select: Top Down (starting at the TEC): Enter the total (target) employment cost into theTarget TEC field. As components are added or values changed, regardless of whether they are paid by the employee or employer, the cash component is reduced. Middle Out (starting at the TPV): This approach enables you to enter the total package amount you want to achieve. The employer payments (oncosts) are not taken into account with the TPV. Bottom Up (starting with an individual component): ThePackage Method controls the display of theTarget TPVandTarget TEC fields. |
Target TPV orTarget TEC |
If you select Top Down orMiddle Out as the package method, specify aTarget TEC or Target TPV. When modelling using these methods, a package balance is calculated based on the value of components and the specified target value. When entering the package details, select a component to assume the value of the balance by selecting the Bal (balance) check box for that component on the Base Components page (annual) and Base Comp (Per) (period) page. This saves you the time and effort required to manipulate component values to reach a zero balance. |
Use the Employee Salary Package - Base Components page (PKG_MDL_BSE_CMP) to enter base component details that drive package value calculations on an annual basis.
Components, effective for only part of the year, have a full year equivalent amount that appears on this page.
Navigation
Image: Employee Salary Package - Base Components page
This example illustrates the Employee Salary Package - Base Components page.
![Employee Salary Package - Base Components page](img/i-cd7d26dn-6738.png)
Package Base Components
Field or Control |
Definition |
---|---|
Package Components |
As part of the package template you specify for this employee on the Employee Salary Package - Package Model page, all of the components that you defined on the Package Template page appear by default. Add new components or remove any default components from the package model for the employee. Create components using the Package Components pages. |
From andTo (dates) |
Indicates the period for which the component is effective. These dates appear by default from the Package Start Date and thePackage End Date fields you entered on the Employee Salary Package - Package Model page; you can change them to reflect the correct effective period. The dates for a component must be within or equal to the package start and end dates. When you are modelling packages for employees, you might need to indicate that components are not effective for the entire period of the package. This could be because one of the attributes or details of the component changed during the course of the package or simply because the component no longer exists. Use the component from and to dates to represent either scenario. To reflect the change of details, modify the To date for the existing component. The component to date should be the day before the effective-dated change. You can then insert another component into the package. Select the same component, modify the dates to reflect the effective dates of the new details, and enter the component details. |
TPV andTEC |
These amounts are automatically updated based on the values entered for the components, the additional components, and the calculation method that apply to the component. |
Bal (balance) |
If you have selected a Package Method ofTop Down orMiddle Out, identify a component that should be the default package balance by selecting this check box for the appropriate component. Select only one component to be the balance; it must have a component type of flat amount. The salary component is the most common component to select as the balance. By selecting this check box for the salary component, the current TPV and TEC are calculated in the Package Annual Totals group box. TheBalance Total TPV/TEC starts at 0 or as close to 0 as rounding allows. The system calculates the values for the component. For each component, you can see the value of TPV and TEC. These values include values of any additional components. For example, for a salary component, 90,000 AUD might add to TPV and 96,300 AUD might add to TEC. The difference in values is the additional component of payroll tax specified for this component. Note: You don't have to select a component to be the balance for the package. By not selecting a component, the balance is calculated and appears as the detail for each component added. Manually adjust the value of the package components to try to reach a package balance as close to zero as possible. |
Dtls (details) |
Whether you identify a default balance for the package, enter the component details for all components that have not been calculated. To enter the component details, click the Dtls button for the component. This accesses a corresponding details page for each component that enables you to enter component details. The details that appear in each details page are determined by the component type you define on the Package Component Table page. Most of the details are required to support the calculation of the Fringe Benefits Tax (FBT) and Goods and Services Tax (GST) liability, and subsequently, the component value. The method for calculating the FBT and GST varies based on the tax category, identified by the component type. Note: Consult the Australian Taxation Office (ATO) for more information regarding the terms or requirements for calculating tax. |
Bud (budget) |
Click to enter budget information on the Budget Entry page for each component. Note: Before you can access the Budget Entry page, enter the component value details in the corresponding details page for each component. If you don't enter any values for a component, the budget amounts are all zero. You must also create a pay calendar on the (Salary Packaging) Pay Calendar GP page. |
Package Annual Total
This group box enables you to automatically track your package totals based on what you enter in the component details pages.
Field or Control |
Definition |
---|---|
Current TPV/TEC andC/F Target TPV/TEC |
The Package Annual Total group box displays the target total TPV/TEC, the current TPV/TEC, and the balance total TPV/TEC. The C/F (carry forward) target TPV/TEC also appears, but it is only relevant when making effective-dated changes to a confirmed package. As you enter or change figures, the current TPV/TEC values update, and if you have selected the top down or middle out option on the Package Model page, subtract this value from the C/F target TPV/TEC value. For example, if you selected a package method of TPV on the Employee Salary Package - Package Model page and entered a target TPV of 90,000 AUD, this amount appears on the Target TPV/TEC and the Balance Total TPV/TEC for the package annual totals. The balance is 90,000 AUD if you have not entered any component details. The C/F Target TPV/TEC field populates when an employee changes packages mid-package period. Because package amounts are calculated from the start to end dates, a change midway through that period results in a carry forward amount. |
When you click the Dtl button for each corresponding component on the Base Components page, you are presented with one or more pages that enable you to enter component details. Most of the details are required to support the calculation of the FBT and GST liability, and subsequently, the component value. Other pages are used for informational purposes only. The details that appear depend on the component type you select. Different component types require different information, which is reflected in the fields available for entry on each details page.
Note: The details pages that appear when you are entering component details vary. However, if you are familiar with the requirements of the ATO for the details required in the calculation of FBT and GST liabilities, then the fields should be self-explanatory. However, there are a number of component types for which the details are not driven by the calculation of FBT. These component types are Home Office Lease, Flat Amount, Percentage of Contributing Components, and Percentage of Benefits Base.
Salary Packaging Details Fields
The following detail fields are consistent across all (or a number of component types) Details pages:
Field or Control |
Definition |
---|---|
Tax Exemption Amount |
Some component types are eligible for a tax exemption based on the rules defined by the ATO. For different component types, a tax-free threshold applies, whereby the taxable value can be reduced before the calculation of the FBT liability. If you are packaging a component that is eligible for the tax free threshold, enter the amount of the tax-free threshold in the Tax Exemption Amount (Annual) field to enable accurate calculation of the FBT liability and the component value. |
Tax Adjustment Amount |
This is almost the reverse of the tax exemption amount. Where the tax exemption amount reduces the taxable value before the calculation of the FBT liability, the tax adjustment amount increases the component value after the calculation of the FBT liability. |
Employee Contribution |
Like the Tax Exemption Amount and theTax Adjustment Amount fields, theEmployee Contribution field appears on most of the Details pages for component details, especially where the component type dictates the calculation of an FBT liability. The employee contribution is an amount paid by the employee to the employer as a contribution toward the cost of the benefit. The taxable value of the benefit is reduced by the amount of the contribution. |
GST Amount |
In the majority of cases, if you have defined GST for the component in the GST Calculation field on the Expense Data page, an additional GST field appears on each of the Details pages. The value you select on the Expense Data page defines how the GST, if any, can be tracked as an expense. |
Note: The Details pages prompt for the entry of details to support the calculation of FBT and GST. However, this doesn't mean that FBT and GST liabilities are calculated for the component. For tax liabilities to be calculated for a component, associate an additional component with a type of FBT or GST with the component.
Entering Motor Vehicle General Details
The system uses the following fields on the Motor Vehicle General Details page, Motor Vehicle FBT Operating Cost Details page, and Motor Vehicle FBT Statutory Method Details page in the calculation of FBT tax liabilities:
Field or Control |
Definition |
---|---|
FBT Calculation Method |
Drives the calculation of FBT. There are two methods of calculating FBT for a motor vehicle: Statutory Formula: The Motor Vehicle FBT Statutory Method Details page appears. Operating Cost: The Motor Vehicle FBT Operating Cost Details page appears. |
Capital Cost |
Enter the original value of the vehicle for calculation of FBT. |
Estimated Kilometres |
To accurately calculate the FBT liability, enter the estimated distance the motor vehicle will travel. Note: All other fields on this page are for information only. |
Entering Car Parking FBT Details
The system uses the following fields on the Car Parking FBT Details page, the Car Parking FBT Market Value Method Details, and Car Parking FBT Commercial Station Method Details pages in the calculation of FBT liabilities:
Field or Control |
Definition |
---|---|
FBT Calculation Method |
There are two different methods of calculation for the FBT liability on a car parking benefit: Market Value: The Car Parking FBT Market Value Method Details page appears, enabling you to enter and calculate FBT details according to the market value of the car park, when the car parking is leased on the employee's behalf or on the employer's site. Commercial Parking Station: The Car Parking FBT Commercial Station Method Details page appears, enabling you to enter and calculate FBT details when the car parking is paid for as an ongoing, daily benefit through a parking station for the employee. After you select a method and click OK, another page appears and prompts for other details related to the component. |
Market Value (annual) |
Enter the estimated market value of the car parking. For example, an employer pays Star's Property Management 3,000 AUD per year for the leasing of the car park on the employee's behalf. An independent evaluation of the market value of the car park has been quoted at 2,200 AUD. The employer wants to pass on the total cost of the car park to the employee. When calculating the FBT on the car park component, tax is payable only on the market value of the car park—in this case 2,200 AUD. The employee makes no contribution for the benefit and no tax exemption applies. In the Tax Adjustment Amount (Annual) field, enter 800 AUD, which is the difference between the market value and the cost to the employer. When the value of the component and additional components are calculated, the value of the 2,200 AUD is used in the calculation of tax, but the value of the base component (not including additional component values) is 3,000 AUD. By using the tax adjustment amount, you can accurately calculate the tax on the car park and ensure that the full cost of the car park is passed on to the employee in the form of an increased component value. |
Use the Employee Salary Package - Budget Entry page (PKG_CNF_BUDGETS) to set up a budget for the planned expenditure of a component.
Navigation
Click the Bud (component budgets) button on the Employee Salary Package - Base Components page.
Image: Employee Salary Package - Budget Entry page
This example illustrates the Employee Salary Package - Budget Entry page.
![Employee Salary Package - Budget Entry page](img/i-cd7d26dn-6735.png)
Field or Control |
Definition |
---|---|
Period End |
The default budget assumes a regular rate of expenditure for each period end (pay period) in the package period. The pay periods are determined using the employee's pay group and the applicable salary packaging pay calendar records in Global Payroll. For any partial periods, the amount budgeted is prorated to reflect the value applicable for the partial period. |
Budget andActual |
You can update and modify budget values by pay period. You cannot insert or delete budget period rows. All pay periods within the effective period of the component appear. To budget into further pay periods, change the component from and to dates for the component on the Employee Salary Package component. The page also displays actual expenditure against the component. This information is available only after you run the Package Expense process. Note: Before you open the Budget Entry page, enter the component value details in the corresponding details page. If you haven't entered any values for a component, the budget amounts are all zero. You can set up a budget for the planned expenditure of a component. If you don't enter specific budget information, the system assumes that the expenditures will be made on a regular basis—calculating an equal amount to expend for each pay period. |
Current Total, Total Req'd (total required), andRemainder |
Track your progress against the budget throughout the package year by referring to the Current Total, Total Req'd, andRemainder fields that appear at the bottom of the page. While the system defaults the budget amounts so that they are evenly spread across the budget period, you can change the values for each period. However, all of the periods must add up to the totals. If they do not, and you attempt to close the page, the system displays a warning message and you cannot close the page until you correct the error. The budget total is automatically updated and appears after every entry on the Budget Entry page. |
Use the Employee Salary Package - Additional Comp (additional components) page (PKG_MDL_ADD_CMP) to view the additional component values (expressed as an annual value) associated with the Base Components page.
For each component, view the associated additional components as well as component totals.
Navigation
Image: Employee Salary Package - Additional Comp page
This example illustrates the Employee Salary Package - Additional Comp page.
![Employee Salary Package - Additional Comp page](img/i-cd7d26dn-6733.png)
Package Components
Field or Control |
Definition |
---|---|
Add To Gross Pay |
This check box is selected if you also selected it on the Base Component page. It enables you to identify components to include in the notional calculation of PAYG tax liabilities. At the time of modelling, the value of components with the Add to Gross Pay check box selected are aggregated and the PAYG tax liability is calculated on the total. Typically select this check box for components representing cash payments (such as salary and allowances). |
Base Component Amount TPV/TEC andComponent Total TPV/TEC |
Totals appear for the base component amount for both TPV and TEC, the amount entered on the Base Components page, and the component total, which is the base plus additional components. The base component amount represents the value of the component independent of any additional liabilities. The component total TPV/TEC adds the additional component values and the base component amount to give a total cost of the component as it effects TPV and TEC. |
Additional Components
This group box displays all the additional components and amounts that have been calculated for each of the components. There are three totals available for individual additional components.
Field or Control |
Definition |
---|---|
Type |
For each component, additional components may exist for FBT, GST, and payroll tax. This information appears here. |
Amount |
Displays amount calculated for component. For FBT, displays the FBT package value with or without including the GST gross-up value if the Gross Up Calculation method is set to Type 1 -Tax Credit Claimed on the Additional Components - Additional Comp page If the Gross Up Calculation method is set toType 2 - No Input Tax Credit on this page, the GST gross-up amount is not included. |
Enroll Amount |
This amount is the amount passed to the employee's compensation record when the Salary Packaging enrolment process is run. For FBT, displays the FBT package value but does not include the GST gross-up amount. Note: The Enroll Salary Packaging process uses the Enroll Amount value when it creates the employee's compensation record. The payroll process as well as the Collect FBT Earns AUS and Payment Summary processes use this value when calculating the FBT reportable earnings for the employee's Payment Summary Certificate. Note: The Enroll Amount field may or may not be the same as the amount displayed in theAmount field. If the Gross Up Calculation method is set toType 2 - No Input Tax Credit on the Additional Components page the GST gross-up is not included in theAmount field and there is therefore no difference between theAmount and the Enroll Amount. |
Adds To TPV andAdds To TEC |
Controlled by the setup of the additional component, where you specify if the additional component Adds To TPV or TEC. For example, the calculated FBT liability for a car parking component might be 2,216.94 AUD. This appears in both the Adds to TPV and Adds to TEC fields. All values adding to TPV add to TEC (the TEC is inclusive of all TPV values). The payroll tax liability might be calculated as 164.78 AUD. This value appears only under the Adds to TEC field because the component definition indicates the package level for this additional component to be TEC (which means it has no effect on TPV). |
Package Total
Field or Control |
Definition |
---|---|
Target Total TPV/TEC, Current TPV/TEC, C/F Target TPV/TEC, andBalance Total TPV/TEC |
These totals are consistent with those shown on the Base Components page, identifying the target, current, and balance totals for TPV and TEC. |
Use the Employee Salary Package - Base Comp (Per) [base components (period)] page (PKG_MDL_BSE_CMP_PE) to enter base component details that drive package value calculations on an annual basis.
Components, effective for only part of the year, have a prorated amount that appears on this page.
Navigation
Image: Employee Salary Package - Base Comp (Per) page
This example illustrates the Employee Salary Package - Base Comp (Per) page.
![Employee Salary Package - Base Comp (Per) page](img/i-cd7d26dn-6737.png)
The Base Comp (Per) page operates almost the same as the Base Components page. These pages enable you to enter the components and the component details for the employee's package. There is, however, one important difference.
On the Base Components page, the value of the individual components and the package indicate annual amounts, while the Base Comp (Per) page indicates the values for the effective period of the package or component.
For example, if an employee receives a salary of 50,000 AUD per year, but is only employed for three months, that employee's remuneration is generally described as 50,000 AUD per annum, not 12,500 AUD for three months. In the Base Components page, this amount is reflected as 50,000 AUD. In the Base Comp (Per) page, the value appears as 12,500 AUD for the package or component period reflecting the three-month period.
Note: Because the process of entering components and component details is the same in the Base Components page, all common fields and functionality are discussed in the Base Components page discussion.
Use the Employee Salary Package - Addtnl Comp (Per) [additional components (period)] page (PKG_MDL_ADD_CMP_PE) to view the additional component values (expressed as part year values, depending on the start and end dates of the components) associated with the Base Comp (Per) page.
Navigation
Image: Employee Salary Package - Addtnl Comp (Per) page
This example illustrates the Employee Salary Package - Addtnl Comp (Per) page.
![Employee Salary Package - Addtnl Comp (Per) page](img/i-cd7d26dn-6741.png)
The Addtnl Comp (Per) page appears and operates almost the same as the Additional Components page. The difference is that the Addtnl Comp (Per) page displays the additional component values (expressed as part year values, depending on the start and end dates of the components when the salary package period is not an annual period). The values that appear reflect the amounts for the effective period of the package or component.
Note: Because the fields are identical in the Additional Comp page, all common fields and functionality are discussed in the Additional Comp page discussion.
Use the Employee Salary Package - Salary/Tax page (PKG_MDL_SAL_NET) to view the impact to the employee's salary and tax obligations based on the package model.
Navigation
Image: Employee Salary Package - Salary/Tax page
This example illustrates the Employee Salary Package - Salary/Tax page.
![Employee Salary Package - Salary/Tax page](img/i-cd7d26dn-6746.png)
Salary Details
Field or Control |
Definition |
---|---|
Salary |
Based on the package tax scale that you selected on the Package Model page, the system calculates the employee's gross salary, tax (liability), and take-home pay (net salary) for each of the following pay frequencies:
Note: This tax calculation does not take into account any tax rebates or rounding in calculating the tax liability and is used only as an estimate of the eventual tax liability. Because it is possible to vary payments through the payroll, and the payments might alter either the gross salary or the tax amounts, these figures are not regarded as an exact reflection of payments that are made through Global Payroll. |