Parallel Test Checklist

The following are some guidelines for parallel testing:

  • Apply the most recent tax updates before proceeding with parallel testing.

  • Rerun each audit procedure after each test run.

  • Reconcile the results of each procedure run during parallel testing to your current payroll system.

  • Test the direct deposit transmittal process thoroughly.

    Create the transmittal file or report and test receipt by processing agency.

  • If your organization requires multijob or single check processing, set up your test conditions during parallel testing to reflect this.

Consider using the table in this topic as a checklist to determine when the parallel phase of your payroll implementation is complete.

Note: (CAN) Canadian Structured Query Reports (SQRs) contain the ending CN (for example, PAY001CN).

Note: (USF) Federal SQRs begin with FG (for example, FGPY001).

Process

Task

Program

Expected Result

Target Date

Initials

Preproduction Clean Up

 

 

 

________

______

Load Data

Time Input

Runtime Input Process

Job completed

________

______

 

 

 

Data reconciled to current system

________

______

Verify Data

Run Audit Programs

PreSheet Audit PAY034

Confirms data complete for creating paysheets

________

______

 

 

 

Paysheets created

________

______

On-Cycle Testing

Run Paysheets

 

Job completes

________

______

Verify Data

Run Audit Programs

Precalculation PAY035

Confirms payroll key data correct for running calculations

________

______

 

Run Preliminary Payroll Calculation

PAY001 Deduction Register

PAY001CN

 

________

______

 

Run Reports for Payroll Calculation

PAY002 Payroll Register

 

________

______

 

 

PAY006 Other Earnings Register

 

________

______

 

 

PAY008 Deductions Not Taken

 

________

______

 

 

PAY011 Payroll Error Messages

 

________

______

 

 

PAY021 Employer Benefit Contributions

PAY021CN

 

________

______

 

 

An iterative series of steps: run until each report is error-free

Data reconciles to current system on subsequent report runs

________

______

 

Correct invalid data shown by reports

 

Job completes

________

______

 

Re-run preliminary payroll calculation

 

 

________

______

 

Re-run reports for payroll calculation

 

Job completes error free

________

______

 

Run final payroll calculation

 

Job completes error free

________

______

 

Run payroll confirmation

PAY001 Deduction Register

PAY001CN

Each report completes

________

______

 

Run final payroll confirmation reports

PAY002 Payroll Register

Each report reconciles to current system

________

______

Verify Data

Run Audit Programs

PAY036

Preconfirm Audit

Confirms that Pay Data is Correct Before Confirming Payroll

________

______

 

 

PAY003 Check Print

PAY003CN

PYCHKUSA Create Check PDF

PYCHQCAN

In the required format

________

______

 

 

PAY004 Check Register

 

________

______

 

 

DDP005 Direct Deposit Prenotification

 

________

______

 

 

DDP006 Direct Deposit Prenote Memo

 

________

______

 

 

DDP001 Direct Deposit Create file

DDP001CN

Transmittal file produced in the correct format

________

______

 

 

DDP002 Direct Deposit Register

 

________

______

 

 

DDP003 Direct Deposit Advice Print

DDP003CN

PYDDAUSA Create Advice PDF

PYDDACAN

 

________

______

 

 

DDP004 Direct Deposit Advice Register

 

________

______

 

Process Payroll Savings − Canada

PAY132CN

Canada Payroll Savings File

Transmittal file produced in the correct format

________

______

 

 

PAY005 Cost Center

 

________

______

 

 

PAY006 Other Earnings Register

 

________

______

 

 

PAY007 Deductions in Arrears

 

________

______

 

 

PAY008 Deductions Not Taken

 

________

______

 

 

PAY010 Employees Not Processed

 

________

______

 

 

PAY015A Check Reconciliation

 

________

______

 

 

PAY015B Check Reconciliation Report

 

________

______

 

 

PAY018 Payroll Summary

PAY018CN

 

________

______

 

 

PAY021 Employer Benefit Contributions

PAY021CN

 

________

______

 

 

TAX001 Tax Deposit Summary

TAX003CN

 

________

______

 

 

 

Check numbers are reassigned

________

______

 

Perform paycheck reprint process

 

Balance records are removed from the balance tables

________

______

 

Delete balances

 

All payroll records updated with manually derived data

________

______

Off-Cycle Processes

Perform manual payroll check print

 

 

________

______

 

Create Online Check

 

 

________

______

 

Disable direct deposit

 

 

________

______

 

Perform gross up process

Override

Jobs complete

________

______

 

Calculate one-time deductions

Addition

 

________

______

 

 

Refund

 

________

______

 

 

Arrears Payback

 

________

______

 

 

Override

Jobs complete

________

______

 

Calculate one-time garnishment

Suspend

 

________

______

 

 

Override

Jobs complete

________

______

 

Calculate one-time tax data

Refund

 

________

______

 

 

Addition

 

________

______

 

 

 

Balance records show negative entries for reversal

________

______

 

Perform paycheck reversal

 

 

________

______

 

Perform paycheck adjustment

 

 

________

______

 

Run preliminary payroll calculation for off-cycle

PAY001 Deduction Register

PAY001CN

 

________

______

 

Run reports for preliminary payroll calculation for off-cycle

PAY002 Payroll Register

 

________

______

 

(USF) Run Electronic Certification

FGPY004 ECS Interface

 

________

______

 

 

PAY006 Other Earnings Register

 

________

______

 

 

PAY008 Deductions Not Taken

 

________

______

 

 

PAY010 Employees Not Processed

 

________

______

 

 

PAY011 Payroll Error Message

 

________

______

 

Run final payroll calculation for off-cycle

 

 

________

______

 

Run off-cycle confirmation

DDP005 Direct Deposit Prenotification

 

________

______

 

Run reports for off-cycle confirmation

DDP006 Direct Deposit Prenote Memo

 

________

______

 

 

DDP001 Direct Deposit Create file

DDP001CN

 

________

______

 

 

DDP002 Direct Deposit Register

 

________

______

 

 

DDP003 Direct Deposit Advice Print

DDP003CN

PYDDAUSA Create Advice PDF

PYDDACAN

 

________

______

 

 

DDP004 Direct Deposit Advice Register

 

________

______

 

 

PAY001 Deduction Register

PAY001CN

 

________

______

 

 

PAY002 Payroll register

 

________

______

 

 

PAY003 Check Print

PAY003CN

PYCHKUSA Create Check PDF

PYCHQCAN

 

________

______

 

 

PAY004 Check Register

 

________

______

 

 

PAY005 Cost Center

 

________

______

 

 

PAY006 Other Earnings Register

 

________

______

 

 

PAY007 Deductions in Arrears

 

________

______

 

 

PAY008 Deductions Not Taken

 

________

______

 

 

PAY015A Check Reconciliation

 

________

______

 

 

PAY015B Check Reconciliation Report

 

________

______

 

 

PAY018 Payroll Summary

PAY018CN

 

________

______

 

 

TAX001 Tax Deposit Summary

TAX003CN

 

________

______

 

(USF) Run interface programs

FGPY004, ECS Interface;

FGPY001, RITS INTERFACE;

FGPY002, TSP Interface;

FGPY003, Treasury / FRB Bond Interface;

FGPY006, FGPY007, FGPY008, FGPY009, Individual Retirement Records

 

________

______

 

Compare PeopleSoft and current system data to verify earnings

 

 

________

______

 

Run quarterly reports

 

 

________

______

 

Run general ledger interface

 

 

________

______

 

Run payroll check print

 

 

________

______

Special Processes

Leave accrual process

Vacation

 

________

______

 

 

Personal

 

________

______

 

 

Process Adjustments

 

________

______

 

(USF) Leave Accrual

Cascading Leave, Annual Entitlement, Accrual Summary Ledger

 

________

______

 

Set up prior year calendar

 

 

________

______

 

Run year-end processes

 

 

________

______

 

Test other processes (as applicable)

 

 

________

______