Specifying Earnings Codes for BPS Reporting
Note: The second page of the Tax Form Definition component (TAXFORM_DEFN_TBL) (Tax Form Footnote page) is not used as part of this process.
|
Page Name |
Definition Name |
Usage |
|---|---|---|
|
TAXFORM_DEFN_TBL |
Specify earnings codes to accumulate the earnings and hours information for BPS reporting. |
Use the Tax Form Definitions page (TAXFORM_DEFN_TBL) to specify earnings codes to accumulate the earnings and hours information for BPS reporting.
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Select Business Payrolls Survey - CAN from the Tax Form Identification field on the search page.
The earnings codes that you specify for each BPS tax form box apply to the respective categories of employees (hourly, salaried, or working owners) for all reporting units.
The tax form box descriptions in the following tables correspond directly to reporting fields of the same descriptions in the EDR record layouts. Ensure that you do not duplicate earnings codes in tax form boxes where you do not want to report those earnings or hours twice (for example, reporting overtime in the OTP [Overtime Pay] box for regular overtime pay versus the reporting of accumulated overtime pay into an SPx [Special Payments x] box).
This table lists the tax form boxes that refer to payments made in the last pay period of a reference month:
|
Tax Form Box |
Description |
Comments |
|---|---|---|
|
RGP |
Regular Gross Pay |
For hourly and salaried employees, and working owners. |
|
OTP |
Overtime Pay |
For hourly and salaried employees only. |
|
THP |
Total Hours Paid for Hourly Employees |
For hourly only. |
|
OTH |
Overtime Hours Worked by Hourly Employees |
For hourly only. |
This table lists the tax form boxes that refer to payments made at any time during a reference month:
|
Tax Form Box |
Description |
Comments |
|---|---|---|
|
SP1 |
Special Payments - Monthly Payments |
As described. |
|
SP2 |
Special Payments - Payments made every 2 Months |
As described. |
|
SP3 |
Special Payments - Quarterly Payments |
As described. |
|
SP4 |
Special Payments - Greater than Quarterly Payments |
As described. |
|
SP5 |
Special Payments - Federal Taxable Benefits |
As described. |
|
SP6 |
Special Payments - Retroactive Payments |
As described. |
|
TGR |
Total Gross Monthly Payroll |
For all employees paid in the reference month. Note: For this box, define only the earnings codes to report in addition to the employees' True T4 taxable gross amounts (for example, severance pay). |
Warning! It is imperative that you define all applicable earnings for each BPS tax form box before creating the EDR file for transmission to Statistics Canada.
Note: See the Business Payrolls Survey Electronic Data Reporting Guide published by Statistics Canada for further information on the reporting requirements for each box.