Understanding Time Reporting Codes

Time Reporting Codes (TRCs) represent the level at which an organization actually needs to track employee time to support all of its administrative and compensation needs. For example, for payroll processing you establish an Earnings Code for Regular time (REG) and for time reporting you establish TRCs for all versions of regular time, such as tardy-paid, meeting-nonproductive, sick-paid, and so on.

We define a TRC as an element of compensation or a bucket of several elements in which the system collects labor data, hours, amounts, or units worked.

There may be times when you will need to use more than one payroll system; with Time and Labor, you can establish earnings code attributes so that any payroll system can be synchronized with Time and Labor's TRCs. Also, you can copy the attributes from Payroll for North America earnings codes for ease of integration.

You assign TRCs to TRC Programs, which are ultimately assigned to workgroups. Multiple workgroups can share these TRC Programs. We also provide the ability to clone a TRC program, which makes implementing the system easier.

Since Time and Labor controls eligibility of pay through TRC programs, you may be able to reduce the number of earnings programs that must be created. The TRC program specifies valid TRCs for an employee, which are mapped to earnings codes. For example, you could create an earnings program containing all possible earnings codes for time reporters, and the TRC program controls which earnings codes are applicable to each time reporter (through TRCs).

A TRC category is used to group together TRCs for summation (viewing time online) and reporting purposes.