Requesting Information

Visitors can request information from your institution through PeopleSoft Campus Self Service.

Campus Self Service enables you to capture prospect data over the internet. When visitors to your website request admissions information, they can enter information about themselves that the system converts to prospect data. For example, they can enter academic interests, test scores, academic program information, and more. The system takes this information and creates a prospect record. To request admissions information, a visitor must have a user ID and password.

After a person obtains a user ID and password, he or she has access to the Request Information feature. However, before submitting the request for information, the system prompts the visitor for information based on your setup options. The visitor enters the academic career in which he or she is interested, plus the academic institution (if your institution is a part of a multi-institution system). You can decide what other prospect data you want to collect. You can collect academic information, such as admit term, admit type, campus, academic level, academic load, housing interest, and financial aid interest; and school information, such as last school attended and graduation date. The information that the prospect enters depends on your setup. Some pages and fields appear and hide depending on the information that you want from prospects. For example, the Academic Interests and Test Results self-service pages are only available if you select those segments on the Web Prospect Setup page.

After the visitor enters the information and submits the request, the system creates a prospect record. You can view the new prospect record in the Prospect Data component. If you choose to collect academic interest information, and the visitor chooses to enter this information, you can view the data in the Academic Interests component. If you choose to collect test score data, and the visitor chooses to enter this information, you can view the data in the Test Results component. The system also updates the Communication Management component for the person according to your setup and the prospect's response. If a prospect record for that person already exists, the system updates the admit term, admit type, last school attended, graduation date, academic program, and academic plan (assuming that you chose to collect this data and that the visitor entered it).

You can edit the text messages on the Request Information self-service pages. These messages are in the message catalog under the message set number 14230. Changing these messages is considered a modification to your software.

Page Name

Definition Name

Navigation

Usage

Request Admission Materials

ADM_WEB_PRS_INTRO

  • Self Service > Student Admission > Request Information

  • Self Service > Request Information

Visitors view introductory text about requesting admission materials, such as how to move from page to page and how to prompt for values.

Request Information

ADM_WEB_PRS_CAR

Click the Next button on the Request Admission Materials page.

Visitors add, delete, or edit the academic careers for which they want to request information.

Note: Only academic programs, plans, and subplans with a Last Prospect Date greater than the system date or blank are available.

Request Information—I am Interested in Attending

ADM_WEB_PRS_CAR_SP

Click the Add button on the Request Information page.

Visitors enter academic career, academic information, school information, and academic program information, depending on your setup in the Web Prospect Setup page.

Academic Interests

ADM_WEB_PRS_INT

Click the Next button on the Request Information page.

Visitors can select their academic interests. This page appears to visitors if you enable this segment on the Web Prospect Setup page.

Test Results

ADM_WEB_PRS_TST

Click the Next button on the Academic Interests page.

Visitors can enter test results. This page appears to visitors if you enable this segment on the Web Prospect Setup page.

Test Results

ADM_WEB_PRS_TST_SP

Click the Add button on the Test Results page.

Visitors add test details, such as test name, scores, percentiles, and dates.

Submit

ADM_WEB_PRS_SUB

Click the Next button on the Test Results page.

Visitors submit the request.

Your request for information has been processed

ADM_WEB_PRS_END

Click the Submit button on the Submit page.

Visitors view a message confirming that their request was successfully submitted.