Privacy and Personal Data Management

See the Oracle MICROS Simphony Configuration Guide for more information about Privacy and Personal Data Management.

Support Added for Employee Notice and Consent

Simphony release 19.1 allows you to manage employee consent when creating employees in Simphony by capturing an employee’s consent. You can enable and define a system generated notification message which prompts when adding an employee to solicit employee consent to enter and store personally identifiable information in the application database.

A Data Privacy tab has been added to the Enterprise Parameters module to enable the consent message prompt and to configure the notification message text.

The feature includes the following capabilities:

• Prompts with a notification message to acknowledge (or deny) consent of an employee when generating a new employee record in the EMC.

• Audit trail tracking of who enabled or disabled the consent prompt for an employee.

• Creating a unique consent notification message for employees.

• Copying and pasting text in EMC to create a consent notification message.

• Editing an existing consent notification message.

• Enabling or disabling the display of consent messages.

You can also record consent withdrawal when an employee is deleted from the system, and de-identify (remove) employee personal information from the system.

Support Added for Customer Export and Deactivation (Deletion)

Oracle team members can export a customer’s data after the customer has terminated their Cloud service agreement. The Simphony POS configuration is exported from either a multi- or single- tenant system in machine readable format. Machine readable formats include (but are not limited to) .csv, Excel, and .zip. The export can include a separate zip file containing content loaded into the content table, such as images, extensibility DLLs, and scripts.

Oracle team members can deactivate (delete) a customer's organization after they have cancelled a Cloud services contract. The customer's organization is removed from multi- and single- tenant Simphony organizations.